Fixed Assets Management System

1. definition of fixed assets: the unit value is greater than 2000 yuan and the term of use is more than 1 years.

The 2. coding rule of 2.1.: AA--BB--DDD CC: category: class CC: subdivision - product sequence number - cost center code 2.2., category 2.2. (AA): 01: computer; 02: office furniture; 03: office equipment; 04: automobile; 05: website peripherals; 06: computer peripherals; 07: software; 08: storage equipment; 09: communication equipment.

2.3. cost center (CC): see the rules of accounting code.

3. purchase of fixed assets: 3.1., all departments need to increase their fixed assets because of their work needs, fill in the purchase application form of fixed assets, and then submit not less than three purchase Quotations (which can be helped by product line and purchasing department), and confirm it by the Department Manager and CEO, and submit it to the administrative department.

3.2. purchase of all fixed assets is uniformly applied by the administrative department of the company, and the original price list and the application form for fixed assets purchase are also attached.

After the purchase of 3.3. fixed assets, the administration department will fill in the "receipt and receipt list" and compile the fixed assets number label and assign it to the user.

After that, the copy of the receiving receipt will be submitted to the financial department as an appendix for the increase in assets.

When 3.4. is used for fixed assets, the user must sign on the receiving and receiving list.

The fixed assets accounting of 3.5. finance department will register the fixed assets system account at the end of the month.

3.6. original application form for fixed assets purchase is kept in the finance department.

The original receipt of 3.7. is stored in the administrative department.

4. of the fixed assets and the return of the fixed assets: 4.1., when the employee is leaving, he must return all the fixed assets used by the general officer to the company. The administrative personnel will make detailed inventory according to the fixed assets account, and the shortfall will pay the price according to the price. The administrative department should coordinate the finance department to deal with the accounts in time.

If 4.2. is temporarily available for fixed assets, it can fill in the "loan for fixed assets" and do not do accounts processing, but it will be returned within 48 hours.

The 4.3. fixed assets should also be checked in when entering the fixed assets, and signed and confirmed in the "receipt and requisition list". The 4.4. will update the fixed assets system account monthly by the finance department.

The 5. allocation of fixed assets: the 5.1. company stipulates that employees can not exchange their own fixed assets privately. If there are special circumstances, they must be exchanged. 5.2. should inform the administrative department and fill out the fixed assets allocation list.

5.3. the Ministry of administration has received the fixed assets allocation form and confirmed that it is feasible to make registration changes in the receiving and receiving system and fixed assets system, and the relevant personnel sign and confirm it.

The original part of 5.4. fixed assets allocation list is kept by finance.

The 5.5. administration department updates the system's assets allocation timely and accurately, so as to make the depreciation at the end of the financial month accurate.

6. maintenance of fixed assets: the 6.1. party must fill in the application form for fixed assets maintenance (upgrade) and submit it to the administrative department.

The 6.2. administrative department receives the application form first to inquire about the fixed assets account, determine its maintenance value, and contact the after sales service provider; after the maintenance of the 6.3., the administrative department shall send the original of the fixed assets maintenance (upgrade) application to the finance department, and update the receiving receipt list; the 6.4. finance department updates the UFIDA fixed asset module monthly.

7. upgrade of network equipment: the 7.1. party must fill in the application form for fixed assets maintenance (upgrade), signed by the Department Manager, and processed by IT Support.

7.2.IT Support received the application form, confirmed the need for upgrading, applied for upgrading the hardware, and the 7.3. was purchased by the IT department. The application form for fixed assets maintenance (upgrade) should be attached after the request was made. The IT department should submit the copy of the fixed assets maintenance (upgrade) application to the administrative department, and make changes in the receiving and receiving list.

The original version of 7.5. fixed assets maintenance (upgrade) application is kept by finance.

8. inventory of fixed assets: finance department should make periodic (suggested quarterly or discounted) financial assistance to check the company's fixed assets, make financial inventory report and check with the fixed assets account.

9. loss of fixed assets: the scrap of fixed assets will be completed by the responsible person by the responsible person, signed by the Department Manager and company CEO, and confirmed by the professionals, and submitted to the administrative department for record.