Writing Skills Of Administrative Documents

Administrative documents are the abbreviation of official documents. They are the practical and authoritative forms used by people in the practice of governing the society and managing the state.

It is a special and standardized style. It has the authority that other styles do not have. It has statutory production authority and definite readers. It has specific format of lines (Note: further than mode), and has rules and methods for handling documents.

Our official documents shall be written and dealt with in accordance with the "state administration organ's official document processing method" issued in February 18, 1987 by the general office of the State Council and revised in November 1993.

The requirements for official document writing are very high, especially for the drafters, who have the basis of work practice, know many delicate joints in work, and require better written language in specific drafting.

The general requirements of official language are solemn, plain and generalizations.

The core of Gongwen language is the choice of words.

According to the objective and actual needs reflected in the selection of words, two should conform to the standard of clarity, accuracy and conciseness. Three, according to the specific language environment, choose different words to avoid repetition of the context, and pay attention to the objects and reading objects involved in the text.

It is very standard to use the written and written language, and use the image and descriptive words and spoken language rather than dialect.

We need to put forward special terms for official documents.

The first is the beginning language, which is used to express the purpose, basis, reason and accompanying situation of the article.

Such as: (for), for, for, for, according to, according to (comply with), according to, according to, check, Feng, and so on.

The two is the terminology.

For the purpose of (Hollywood), yes, I hereby inform (report, letter), etc.

The three is pitional terms.

Such as (for, cause, according to) this, in view of, in short, to sum up, etc.

The four is the operative language.

Such as: Jing, Jing, Jing Jing, Jing Jing, Jing Jing, handling, instructing, trying, implementing, carrying out, carrying out research and implementation, and so on.

The five is the appellation term.

There is a first person: I, Ben; the second person: you and expensive; the third person: that.

Wait.

There are 12 kinds and 13 kinds of administrative documents in the state, namely, orders (orders); motions; decisions; instructions; announcements, notices; notices; notifications; reports; requesting instructions; approvals; letters; minutes of meetings.

The main structure of official document refers to the core part of the document besides the format of the document (external organizational form, that is, the head of the document, the main text and the ending of the text and its various settings).

The writing of this part is a difficult point in official document writing.

First, title

The 1. standard type: the three part, that is, the issuing organ + incident + language

- for important and solemn official duties

2. flexible

The two part of A: first, the issuing organ + the language.

(add time to the above heading)

The two is cause + language.

The three is "forwarding + originating organ and original notice heading".

Part B: only languages.

It is often a matter of little importance, with knowledge.

When the time of writing the article is issued, the brackets must be used.

No inscription or time was written.

Two, text

1. the main sending organs (for the whole staff or social groups of the government) are known, important and often not written.

2. text

The reasons for A. are: 1.

Situation: describe time, unit, place, person and event, etc.

A time adverbial; a brief introduction to characters and deeds.

Document: commonly used "according to..."

Often is a word.

Meaning: argumentative: commonly used is "..."

Function: commonly used to "make..."

The two is the purpose: commonly used as "..."

The original part may be omitted, or only one of the bases and purposes shall be omitted.

B matters: (many important items are listed in layers, or in subtitles or in sentences).

1. parallel.

Common.

Generally speaking, it is the horizontal and static situation of public affairs.

Each part is not closely related to each other, and has strong independence.

Able to omit part.

The advantages of this method are broad and well organized.

The sequence code between the parallel contents can be digitally or segmented, and the contents in the paragraph can be numeral and semicolon (), and can also be juxtaposed with sentences.

We need to emphasize the importance of order.

2. progressive.

Generally speaking, it is the longitudinal dynamic process or the reason of official affairs.

Each part is progressively progressively, each part is also indispensable, and the order can not be reversed.

The advantage of this method is that it is logical and able to illustrate problems.

In a document, the two methods can be intersecting each other, that is, one way is the main method and another way is to use it in a certain part or at a certain level.

Note: since then, prefix codes are often used.

The order is one, (1), 1, and (1) four levels.

The unimportant content can be divided into sections or even the number of points.

End of C: (do not) common are:

One is the special language of various languages, such as "approval", "notice hereby" and so on.

The two is hope and appeal.

From the 12 categories of 13 administrative documents, 3 models commonly used in social life are chosen as follows.

Requesting mode

A request is a document requesting instructions and approval from a direct superior.

We must go ahead and do everything.

The superior should reply within a certain time limit.

[title] generally consists of three parts: the issuing organ, the cause, and the document type.

For example, "XXX School's request for establishing" Campus Literature ".

The issuing organ can be omitted.

The direct superior organ accepting the request is written in the top line of the heading.

Write only one, if you need to send it to other organs at the same time, apply the form of copying newspaper (at the bottom left corner).

[text] 1. reasons for the request.

Write the basis of a situation (often at the beginning of the "present"), and two write the purpose statement (with the beginning of "...").

2. request items.

We need to write down specific requirements by stratification, and put forward sufficient facts and theoretical grounds through reasons.

At the same time, according to the actual situation, put forward practical and feasible handling opinions, as a reference for the higher authorities to make judgments and instructions.

3. end.

It is only a imperative saying: "if not, please reply" or "if the above is not improper, please approve".

[Annex] is dispensable.

It is related to the requested materials, charts or other documents.

The names and order of the appendix are indicated after the text.

[seal, dispatch time]

Reporting mode

The report is a document to report to the higher authorities, reflect the situation, make suggestions and answer questions.

In general, things are written after the event.

It does not require approval from superiors.

The writing of reports and summaries and survey reports is much the same.

The summary of common units is used for meetings and reports.

[title] generally is: "cause + report".

The main sending authority is the same as the request.

[text] there are many kinds and different contents.

To facilitate learning, the report can be roughly divided into two categories:

The first is the body of comprehensive report, or summary report.

The government and organs should report on such work at the conference.

1. briefing: working time, location, background, conditions or the development of various work.

This beginning is called an overview.

In addition, there is a conclusion (discussion and judgement) and an explanation (with "in order to...").

And so on.

Hundred words up and down.

2. achievements: This is the main body.

You can briefly describe the working process.

Grades are often expressed through numbers, comparisons, and facts.

The form of arrangement is Chen style, subheading, stage and through.

3. experience and lessons: we must have viewpoints, opinions and rules, and have specific typical cases and theoretical analysis.

It often occupies 1/5 space.

4. future plans.

Often written for future work plans.

It often occupies 1/3 space.

All types of administrative organs at all levels should make such summative reports every year.

The two is the text of the thematic report.

Emphasis on reporting a particular task or problem is characterized by specificity, particularity, and reporting.

1. outline the situation.

Clarify the reasons for the work, or the causes of the problems, the causes and the causes of the problems.

2. explain reasons, practices and reactions.

Or achievements and experience gained, or analysis of existing problems and causes, or explanations of work practices, or writing of mass reactions.

3. make comments.

Write basic ideas, suggestions and solutions to problems.

The report should be based on facts, mainly on narration and combination of narration and discussion.

[End] generally used "special report", "if the above report is correct, please turn around the implementation" and other idioms, some do not write.

If there is an attachment, it is the same as the request.

Finally, write the issuing organ or individual, seal and write the time.

Notification mode

A notice is a document that pfers or submits subordinate documents, or sends documents or rules, matters and appointing and removing cadres.

It is the most commonly used administrative document.

According to its role, it can be divided into five kinds: publication notification, pfer notification, event notice, meeting notice and appointment and dismissal notice.

[title] flexible, or even only part of the notice.

However, the title of the notification is omitted according to the "accurate and concise" provisions of the "measures".

[main sending organs] direct superior.

[text]

The body of publication notice and the notification of the pfer: "subject (published or forwarded document) + comment".

Such as: "now the" * * method "to you, please conscientiously implement.

Notification of matters: reasons + matters + conclusion (hereby notified)

Meeting notice: name, time, place, content, personnel, reporting time and place, need to bring materials, etc.

Appointment and dismissal notice: fixed format

Annex] is dispensable.

[issuing organs] there is a dispatch organ in the headline and no time to issue a document under the heading.

[send time] Using Chinese characters lowercase digits