Document Writing For Secretary Qualification Examination 2014: Notice

The notice is generally composed of headings, texts, inscriptions and dates.

(1)

Forwarding notification

The notification of forwarding and forwarding is a notice that is used to pfer the official documents of the lower level organs or to pmit the documents of the higher authorities.

It is written as follows:

1. title.

The title of the forwarding and forwarding notice is relatively special, usually by the name of the forwarding organ plus "forwarding" or "forwarding", and then the full name of the forwarded document plus the two words "notice".

For example, the * * Municipal People's Government approved the Circular of the Municipal Economic Commission on the report on the control of the development of some industrial products in our city.

Two

。

The text of the forwarding and forwarding notice is relatively short. Some of the notifications only contain one sentence, that is, who approves or agrees, and what documents are forwarded, and then make requests to the parties concerned.

This kind of notification is called batch pfer notification.

In addition to writing the above contents, there is also a brief description of the importance, necessity and specific requirements in the execution process of the document being forwarded or forwarded or forwarded, or supplemented and perfected.

This kind of notification is called a notification.

3. inscription.

The full name of the organ that signs the notice at the bottom right side of the text.

4. date.

Write down the dispatch time under the signature.

(two) publication notice

Such notices are mainly used to issue administrative rules and regulations (regulations, regulations, methods, rules, etc.) and require relevant units to carry out such notices.

The title and text are as follows:

One

。

The publication notice should use a complete title, which is composed of the "publish" and the published official document name.

2. text.

The text of the release notice is relatively short, and the names, purposes, requirements and dates of implementation of the issued administrative rules are stated in turn.

Some notices also briefly explain the scope of application of the issued rules and matters related to the implementation process.

(three) notification of informing

Notification of notification is the notice used to inform the unit of the newly decided matters.

The contents of such notices are very extensive, such as personnel adjustment, establishment and cancellation of institutions, changes in the affiliation of organs and units, and the scope of renaming and seal of units.

(four) indicative notice

Indicative notice is the guiding principle for deploying work to the lower level organs, clarifying the guiding principles of work activities, and requiring the lower level organs to make notices when handling or co executing.

The title and body are written as follows:

1. title.

An indicative notice requires the use of a complete title. In case of exceptional circumstances, the word "emergency", "union" and "supplement" can be added before the notice.

For example, the general office of the CPC Central Committee, the general office of the State Council, urgently relieves farmers' burdens.

2. text.

The body of the indicative notice consists of two parts:

(1) the reasons for the dispatch.

This paper mainly expounds the purpose, significance and basis of the dispatch, aiming at improving the awareness of the importance and necessity of the notification organs and units, and enhancing the consciousness of execution.

This part should be brief and specific.

(2) matters to be notified.

This is the main part of the indicative notice. It should specify the specific contents of the instructions and elaborate the specific methods and requirements for implementation.

In this part, we usually use the method of separate items. In writing, we should pay attention to the logical relationship between bar and item, item and item.

(five) notifications of conference nature

Such notifications are specially used to inform the matters relating to the convening of the meeting.

The conference notice has the characteristic of writing in writing, that is, to write the name of the meeting, the purpose and basis of the meeting, the central topic of the conference, the time and place to hold the meeting, the participants, preparations for the meeting and other matters.

(six) appointment or dismissal or employment notice

This is the notice used by the administrative organs when they appoint or remove cadres.

It also includes notification of establishment and cancellation.

The texts of such notices are very simple. They usually only specify appointments and dismissal matters or set up revocation matters.

Some also tell the reasons, basis and so on.

In writing, it is necessary to follow the principle of first appointment or no withdrawal.

(seven) notes

The text of the forwarding and forwarding notice is actually a note added to the official document that has been forwarded and forwarded.

The following questions are briefly related to the nature, function, type and writing requirements of the "note".

1. the nature and function of the note.

The so-called "note" refers to the written, author or plator's comments on the original text, textual research or explanation.

This text is added to the original text, and is sometimes printed in bold or regular script, or directly marked "note", "press", "editor's note" to distinguish it from the original text.

It is not necessary to place a name on the unit.

The function of the note.

The notes for forwarding and forwarding documents are intended to express the intentions of the higher authorities, to reflect the principles and policies and the spirit of the higher authorities. Therefore, they have high authority and directives.

The general note, not the official document, does not have the nature of the instruction, but it has a clear effect on the source, purpose and scope of the original material.

The understanding of content is enlightening and guiding, and plays a guiding role in solving practical problems.

2. types of notes.

According to the nature and function of the note, it can be broadly divided into four types: explanatory notes, commentary notes, prompting remarks, and marked remarks.

(1) explanatory notes.

It is a note on the source, purpose and scope of the original text.

The note added to the forwarding document is an explanatory note.

(2) suggestive remarks.

It is a note that generalizes, analyzes, and reminds the basic spirit of the original text.

The suggestive note usually adds to the long and complicated text before it plays a role of prompting and explaining.

(3) a commentary note.

It refers to the expression of opinions, attitudes and measures and methods to express an important material.

The notes for the approval of official documents and paction documents are all instructions.

(4) commentary notes.

It's a comment on the original material.

This kind of note is commonly seen in newspapers and periodicals, that is, the common "editor's note".

Apart from the nature and function of the above notes, the most important feature of the commentary is its commentary.

The above four types are only the general division method, the category boundaries are not strict, and there is a cross between the various kinds of notes.

3. requirements for writing.

(1) to grasp the requirements and circumstances of the subordinate.

Since it is a reflection of the intention of the higher authorities and leaders, it is bound to affect the work and actions of the lower level organs.

Therefore, it is necessary to understand the intention of the issuing organ, and to understand the specific situation of the receipt unit, so that we can fully grasp the situation of the upper and lower levels so as to write an effective note.

(2) language must be accurate and refined.

Generality and logic.

Avoid ambiguity, ambiguity and wordy wording.