What Should A Secretary Do To Lead A Business Trip?

Whether the leader is invited to attend the seminar, or to negotiate specific business, the secretary must contact the Secretary of the other party in advance and arrange the time and place of the activity well. Then, is he going by train or by air? Is it Monday afternoon or Tuesday morning? Apart from attending seminars (or business), is there anything else to do? Is there anything else to prepare? For these questions, we should prepare an outline in advance, and make a special report to the leaders at some time.

The leader may make some changes to his secretary's schedule according to his habits or hobbies.

After the timetable is arranged, we need to photocopy several copies, and send a copy to the leader, to the person who is responsible for the daily work at home and to the relevant personnel.

When scheduling an agenda, there must be room for time, especially in the first place.

However, this room is relative and can not lead the leaders to idle and waste time.

If you want to go sightseeing, you'd better arrange it in your free time.

At the same time, you can learn about the environment, climates and streets of other places through other channels, such as your own subsidiaries or government departments in charge of tourism and tourism. These schedules also have important reference functions.

If you are in contact with the other person for the first time, then, where to let the other party pick up the place, or when to visit the other side, these details of the secretary should consider in advance, because this often affects the company and the leader himself.

1, booking tickets

When preparing to book a ticket (or air ticket), you must check the latest timetable, because there are many seasonal or temporary trips, which will not be booked if you don't pay attention.

There are different rules for the treatment of employees and cadres on business trips. For example, the first-class cabin of a plane can not be taken by everyone who travels. Therefore, before booking a ticket or ticket, a secretary must find out which level of treatment can be enjoyed when he gets the difference.

On the way to business, the most troublesome thing is to change the car, pour it upside down. If you don't pay attention to it, you will miss the car late.

If you change at a big station, you must arrange more time in time.

In order to prevent accidents, it is necessary to indicate other pportation items on the schedule, such as the departure time of the aircraft, the ship and the departure time, so that it can pfer to other pportation vehicles in time and flexibly according to the actual situation.

From time to time, the secretary should pay attention to learning how to book and buy tickets, air tickets, and ship tickets, and how to use cheque, how to exchange foreign currencies, and so on, so as to ensure the smooth work.

2, arrange accommodation

Leading a business trip and arranging what kind of hotel to stay usually depends on the leader's personal interests and habits.

Some like to live in quiet and elegant small hotels; others like to live in splendid high grade restaurants; others like to live in single rooms; others like two people living together in a room.

If the place of business is the first time, where there are subsidiaries or their own offices, ask them to arrange accommodation for themselves.

If not, ask the local tourism or pportation department to introduce it.

In no particular case, do not go to your own room or agent, because when you go to them, they will invite you to live with them.

The more enthusiastic they are, the more trouble they will bring to them.

3, portable articles.

Leaders must take care of their leaders if they want to carry things on business.

If a business trip is a long journey, it is too much to forget to bring anything back.

Before leaving, the secretary should make a list of the things carried by the leaders according to the public and private matters, and show the leaders what they are missing.

When traveling on a business trip, you usually carry the following items: name card, information, notebook, activity calendar, map, traffic map, camera, radio recorder and some spare parts, such as spare glasses, clothes, socks, washing products, medicines, etc.

However, when the secretary is preparing these things, he can't want to bring this. He also wants to bring too much trouble.

The carry on can only be necessary, and take as few as possible.

4. Work arrangement before departure.

On the one hand, the Secretary prepares for a business trip, but on the other hand, the leader should make arrangements for the company's affairs.

Leaders are going on a business trip, especially when they travel for a long time.

At this time, the secretary should pay attention to arranging the rest of the leaders, and not let the leaders wear tired and worried business trips.

For example, two or three days before departure, the Secretary greeted the departments concerned, and slowed down some of the regular reporting materials.

5. What should you do on the day the leader starts?

On the day of departure, no matter whether the leader is walking from the company or directly from his home, he must arrange the delivery station.

On the day of departure, we should check the operation of the train or aircraft at last, especially when the aircraft is delayed due to poor weather. Therefore, if we are flying, we must ask the airport about the day's flights.

5.1 before leaving

Before leaving, we must check carefully whether or not the leader has forgotten anything. If there is, there is still time to make up.

5.2 after departure

When the leader is sent to the train or plane, he will immediately call to inform the other party about the time of receiving the station.

Especially when changing the original number of trains or flights, we must tell the new changes to the other side.