Case Analysis Of Official Documents

The title is Administrative documents It is an important part of the system. It requires clear, focused, concise and standardized format. It is the only basis for writing the title of the file and compiling a file retrieval tool. Accordingly, we must elaborate. However, in recent years, the author found that quite a few of the titles of the official documents existed in the archives. There were two main categories: first, the statements were not grammatical; two, the three were confused. The specific cases are analyzed.

　　 1. Statements are not grammatical norms.

Case 1, the Ministry of * * * * * * * * * * * * * give priority to the improvement of the living treatment of young and middle-aged scientific and technological management experts who have made outstanding contributions.

Case 2, * * * a tentative plan for further policies concerning the production and operation of collective enterprises in live schools.

Case 3, * * * notice on speeding up the development of color printing production in our college.

Example 4, the Ministry of education of * * * * on speeding up and deepening the reform of the educational system of ordinary colleges and universities.

Case 5, * * * University notice on conscientiously doing a good job of commending outstanding teachers and educators in 1994. {page_break}

Case analysis:

The preposition "about" Application of case 1 is not used. With the joint issuance of four organs in the title, the intention of its writing should be for all the units in the country, but it can also be understood that it is only for the system, which is prone to ambiguity. The reason is that there is no preposition "about" between the issuing organs and the reasons, which should be supplemented.

Case 2 is not properly matched. The key word of this title is "trial method". Its restricted part is "about" the prepositional phrase, "further engaging in the policies of collective enterprises in the production of live schools". The object of "enlivening" should be "enterprise" rather than "relevant policy". After the relevant policy is followed by the object, it needs another verb to match it, because "policy" can only be carried out, but not "trial", and "trial" can only be a "method" rather than a "policy".

Case 3 is inappropriate in terms of verb object matching and improper use of language. The object of "accelerated development" of this title should be "color printed matter" rather than "a number of measures". If we use "measures" and other non prescribed languages, we should make another decision. Draft The notice is attached to the notice.

There are many errors in the title of case 4: 1. Improper matching of verb and object. The object of "speed up and development" of the title should be "reform of general education system" instead of "a number of problems". "Some questions" need another verb and collocation. 2, in the absence of matching verbs, some questions are forced to act as the central part of the restricted part, while "some questions" can not limit the "trial opinions"; 3, "opinions" belong to the guiding and referential instruments, and are not mandatory.

Case 5 lacks object. The title verb is "well done" and the lack of object "work" should be supplemented. {page_break}

　 Two. Confusion between the three party of the letter of invitation, letter and report.

Case 6, * * * a report on the application for replacing a boiler and overhauling a boiler.

Case 7, * * * report on applying for Medicaid allowance in 1995.

Case 8, * * request report on the funding for the new year's art and literature club.

Case analysis:

The title of case 6 is very clear, that is, it requires solving the problem. The key word is "asking for instructions", and the title of "asking for instructions" can directly and accurately summarize the contents of "asking for instructions", so that people can see clearly. The correct approach should be to replace the word "report" with "request".

The title of case 7 is that a university requests a city to approve the "Medicaid fee issue". They do not belong to the subordinate relationship, but they belong to the parallel relationship. "The way of handling official documents in the state administrative organs" clearly points out the application of "letter" to "mutual negotiation work", "asking and answering questions", and asking the competent authorities for approval. The document belongs to the request for approval of the "letter" document. It should delete the "report" and change the word "report" to "letter".

The title of case 8 is obviously the request from the subordinate units of the college to the higher authorities to solve the funding problem. The regulations stipulate that "instructions" should be used for instructions and approval to higher authorities. This article belongs to Requesting official document The word "report" should be changed to "asking for instructions".