Where Does The Enterprise Document Go From The Era Of Cloud Storage?

This is a crazy era of cloud storage. The two big boxes (Dropbox & Box) are all about to be listed, and Dropbox even has an estimated value of US $10 billion. This is also an era of experience. The cloud storage has completely changed the way we access and share files. Dropbox is looking at individual users, while Box pays more attention to the security, manageability and scalability of enterprise file synchronization and sharing.

Why did Dropbox get $10 billion valuation? 200 million personal users? No, the answer is "enterprise market"!

If enterprises can ignore the document data of employees' desktop PC and mobile access in the past, with the advent of SkyDrive, the corner of the Pandora box will be opened. Because if enterprises or units do not provide such services, employees will most likely choose to consume SkyDrive to store enterprise document data. Where will this IT be managed?

　　 Unstructured data management, the key link of enterprise data center

Let's take a look at the documentation data of enterprises. According to the IDC report, unstructured data accounted for more than 80% in the data of enterprise organizations, and increased year by year. In all unstructured data, document data accounted for more than 90%.

On the other hand, the traditional IT architecture purchases and deploys the evolution of Xiang Yun computing, which results in the intense evolution of data centers. Therefore, cloud computing services and big data IT architecture have begun to be popularized in the enterprise data center.

So, rather than talking about the demand for mobile access and sharing of document materials in the mobile era, more and more enterprises need to consider the management, analysis and reuse of massive unstructured data in the construction of cloud computing and data center upgrading. Therefore, IT management is bound to effectively manage the massive unstructured data in enterprise organizations. In the face of consumer SkyDrive, it is not clear about the IT construction plan for large and medium sized organizations, and the management of cloud sharing non structural data has become one of the essential services of the IT center.

Moreover, another fact is that more than 50% of the business activities of any organization and unit are based on documentation. The importance of document access and sharing management is self-evident, so the only problem is how to provide good information. Document access Sharing experience, at the same time, to meet the requirements of enterprise IT management.

　　 Enterprise document synchronization and sharing, security Antecedent

Gartner has been paying close attention to the trend of the market for a long time. According to Gartner's enterprise document synchronization and shared market analysis in 2013 (EFSS:Enterprise file synchronization and sharing), with the arrival of the mobile era, the document access of enterprise's organization unit at any time and anywhere is necessary. How to ensure the security of the document data assets of mobile access has become a necessity for IT construction. Therefore, in the mobile Internet era, it is necessary to ensure the organization's documents, mobile access efficiency, enterprise document synchronization and sharing, and safety first.

Therefore, in the face of mass storage, management and sharing of unstructured data, more and more organizational units, including enterprises, governments and schools, are considering the use of enterprise level document synchronization sharing solutions, while satisfying the document access and sharing experience, ensuring the safety and orderly sharing of document assets.

Therefore, in the face of Dropbox's challenge to bring 200 million users' prestige, Box is full of confidence. Although the number and popularity of users are not as good as those of Dropbox, Box has a higher income scale and higher color. It is also an enterprise user, using more CEO and CIO. It also lies in its immersion in the enterprise security document area. According to Gartner's analysis report, Box is the most recommended product among European and American customers. Such enterprise level security features include:

Security control features, such as remote data erasure with integrated MDM features.

Features of enterprise document security permissions, such as document security boundaries, access tracking, offline security, print replication rights, etc.

Compliance is in line with the requirements of enterprises such as SOX or HIPAA.

Manageability, such as integration with AD authentication, group policy and centralized management mechanism, etc.

Scalability and integration: integration with existing enterprise application systems, uniform identity authentication or unified document access and access;

These security features, no matter how complicated the technology is, the key is that it is different from the consumer products and business models. I think that's why Box is not afraid of Dropbox's entry into the enterprise market, because a product that is completely contradictory to each other, a product that is self contradictory and resource conflict, will laugh last?

　 Public private dispute

Back to reality, for the current cloud storage in China, how should enterprises, governments, schools and institutions choose and think about them? We are bound to face two considerations.

Choose consumer SkyDrive or build an enterprise document sharing center?

Choose to buy public cloud services or build a private cloud storage platform?

For the first question, there is no doubt that we should not go up, or we must choose to build an enterprise class document sharing center. Therefore, when many enterprises and governments are building cloud data centers, the unified management of unstructured data (documents) is unified.

For the second question, in fact, it's still a matter of security and management. Personal selling data of personal information can be exchanged for free mass storage space. Personal service interruption does not matter, but enterprises can not! And for some enterprises, SkyDrive service is basically positioned in the service of small group (Team), most of which are 100 person level, upper and lower 1TB service limit.

Under the public cloud mode, the data storage or hosting of the enterprise users in the data center of the third party service providers can not effectively prevent illegal access and divulging of other illegal users or cloud service providers. In view of the uneven service quality of cloud providers and frequent failures of cloud services, the continuity of services and the ease of use of data can not be fully guaranteed.

For these reasons, large and medium sized organizations can only choose their own cloud storage platforms to provide cloud storage services for their employees. On the one hand, centralized storage and management of enterprise data ensure that system security and access control are fully grasped in the hands of enterprises, at the same time, it can provide convenient document access, sharing and collaborative services for employees.

　　 Face Cloud storage Businesses must act.

For example, when enterprises are carrying out desktop virtualization, they should consider centralized storage, management, security control and sharing of desktop documents. For example, universities should consider the sharing of teaching materials and documents at the university level in the digital campus. For example, in the three links and two platforms of regional education, we should consider the education information sharing center oriented to regional co construction and sharing.

This is bound to be a necessary option for the construction of cloud data center.