Travel Management, Effective Leverage For Cost Optimization

The cost of travel is the second largest controllable cost of enterprises. After the human resources cost, it is a controllable expenditure regulated by the degree of dependence on business and the efficiency of personnel input, and effectively plays a leveraging role in cost optimization.

Secondly, travel behavior is closely related to investment in manpower, capital and so on. Through the management of travel, the cost of manpower and capital plays a controlling role, making travel management a regular means of cost co ordination.

The cost of travel is not as low as possible. There are two main reasons for deciding how to carry out travel management.

First of all, the extent of the industry's dependence on travel determines the reasonable scope of the proportion of business travel expenses to business income.

For example, according to a survey conducted by a research institution affiliated with famous universities in Britain, the travel cost of financial investment enterprises is usually between 10%-18% of business income, and less is not conducive to the sustainable development of business.

Another factor is the operation of enterprises to professionals.

This is often reflected in profit margins.

Effective travel expenses, through professional management, invest 1 yuan per trip, which can generate about 12.5 yuan income or profit of about 3.8 yuan.

One

Compared with the price: the travel time and space selectivity of commercial travel is not as large as that of leisure travel. Therefore, it is necessary to make a price difference in a suitable interval. For example, the choice of flights should be searched for a cheaper voyage within two hours before and after the trip. The The Alternative Inn should be selected in the 5 public area around the main activity place to ensure the safety and comfort of employees.

2. centralized procurement: carry out the travel of all enterprises and departments of various enterprises.

Strive for the price of bulk purchase.

In addition, when many people travel, they should be good at using team prices.

3. direct purchase: combined with second points, it will directly sign the agreement with the airlines and hotels, and then send it to the travel service providers.

Travel management should focus on the overall cost optimization, and most of the travel management needs to be realized by professional travel management service providers.

After a professional travel management, a large business customer of tengbang international has dropped from 0.9 yuan / km to 0.7 yuan / km, and its profit margin has increased by nearly one percentage point in the same year, reflecting the systematic improvement of the management capability of the enterprise itself.

Mutual understanding:

In order to strengthen and standardize the domestic travel expenses management of the county directly under the authority, recently, Kuandian issued the "Kuandian County direct authority travel expenses management measures", stipulating the inter city pportation expenses, accommodation fees, meals subsidy, travel reimbursement and other provisions of the county authorities.

The first is the management of inter city pportation costs.

The travelling personnel shall ride the means of pport according to the prescribed grade and do not travel according to the prescribed grade.

The Civil Aviation Development Fund and the fuel surcharge can be reimbursed by air.

Passengers can buy a traffic accident insurance policy by plane, train, ship and other means of pport.

The two is accommodation management.

The standard of travel expenses in the province shall be implemented according to the standards formulated by the provincial finance department, and the provincial business trip shall be carried out according to the relevant regional travel expenses limitation standard issued by the Ministry of finance.

The upper limit of the standard of travel expenses for the staff of the county directly under the jurisdiction of Dandong is 240 yuan per person per day.

The traveling personnel should give priority to the hotel accommodation within the standard of the accommodation fee corresponding to the duty level, and the internal guesthouse does not have the conditions. In principle, they should choose three or less hotels (including Samsung) for safe, economical and convenient hotel accommodation, single rooms or standard rooms.

The three is food subsidy management.

The allowance for meals is calculated on the basis of the number of days of natural travel (calendar). The standard of subsidized assistance for the provincial Party Workers in the province is 100 yuan per person per day.

The staff of the county units directly travel to other provinces, according to the standards issued by the Ministry of Finance issued by the central government and the state organs.

The staff of the county units directly travel to the Dandong municipal area. The standard of allowance is 50 yuan per person per day, and the daily use is 25 yuan per person per day.

Business travelers can have meals on their own.

Where a unified arrangement is made by the reception unit, the catering fee shall be paid to the reception unit, and the receiving unit shall collect the collection certificate.

The four is the management of urban pport costs.

The city's pportation cost is calculated according to the number of days of natural travel (calendar), which is 80 yuan per person per day.

If a business official brings his own public pport, he shall make a truthful declaration in the travel expense reimbursement document without giving any subsidy to the city's pportation expenses.

Where a pport unit is provided by a reception unit or other unit, it shall pay the relevant fees to the reception unit or other units according to the prescribed standards, and collect the certificates from the reception units or other units.

The pportation expenses of the staff of the county directly under the jurisdiction of Dandong are calculated according to the number of days (calendar days) on a business trip, and 20 yuan per person per day is used.

The five is travel reimbursement management.

The travelling personnel shall make travel expenses in strict accordance with the regulations, and the expenses shall be borne by the units in charge, and shall not be pferred to subordinate units, enterprises or other units.

If the travel expenses are not paid according to the regulations, the overrun shall be borne by the individual himself.

After the business trip, the business traveler should finish the reimbursement procedures in time.

When traveling expenses are reimbursed, certificates such as travel approval documents, air tickets, tickets, accommodation fees, etc. should be provided.

Accommodation fees, air tickets and so on, according to the provisions of the official card settlement.