Self Examination Official Document Writing And Processing Examination Point: Characteristics Of Official Documents

The definition of official documents: official documents are formed in official activities, and are formed by activities of organs and organizations at all levels in exercising their functions and powers and implementing management. They are an important tool.

There are five characteristics of official documents:

1. official documents have legal authors.

No official document can be issued arbitrarily. Official documents are made and published by legal authors.

This is a significant difference between official documents and other books, intelligence materials, news reports and general articles. It is one of the outstanding features of official documents.

The so-called legal author refers to the organ established according to the Constitution and other relevant laws, articles of association, decisions, and exercising its statutory functions and rights and undertaking certain tasks and obligations in its own name.

Or representing the leaders of organs and organizations.

In China, every organ, social organization, enterprise and institution are established according to the laws and decrees of the state. Therefore, they have a certain status in the law. They are all legal authors and have the qualification to independently conduct foreign languages.

For example, the governments at all levels in China, the Central People's Government (State Council), the Beijing Municipal People's government, the XXX District People's government, and the XX Township People's government, as well as Party organizations, enterprises and institutions at all levels, can become official authors of official documents.

2. official documents have statutory authority.

Because official documents are exercised by the state organs and other social organizations in accordance with the provisions of the law, and their management is carried out. The official document is the representative organ to speak. It has a statutory effect. It becomes a reliable basis for the work of organs and organizations at all levels, and it has high authority.

Therefore, official documents represent the organs and social organizations of the state.

3. official documents have specific effects.

The specific utility of official documents refers to the actual utility of official documents, which is stipulated by the statutory status of the organs issuing documents.

Four

There are standard forms.

Official documents have a standard form, which is another notable feature of official documents and books, intelligence materials, newsletters and general articles.

Since official documents are a tool used by the party and the state to lead and manage the state, it is the mouthpiece of organs and represents the organs.

Therefore, making official documents is a very serious and important political work.

In order to maintain the legality, authority and seriousness of official documents, and facilitate the handling of official documents, in order to make the legal effect of official documents better, there is a clear stipulation for the style of official documents.

For example, our party and the state have formulated regulations on the format of official documents, the way to deal with official documents and regulations for handling official documents.

Requirements: any official document should be carried out in such a format. If it is not in accordance with this format, it will damage the authority of the document, so the official document must have a standard form.

5. official documents have prescribed procedures.

The issuance and processing of official documents must go through a prescribed procedure.

For example, the issuance of official documents should be drafted, drafted, reviewed and issued.

And the receipt also has a fixed procedure: first, it is necessary to register the receipt (when to receive a document, what the name is and what organ is sent), and then to divide it (classify it, which department to undertake it), do it (leader's instructions), undertake (the specific Department to handle this matter), and urge it (if not, remind it to finish the matter according to the prescribed time limit).

Because official documents are authoritative and have legal effect, they have a prescribed procedure for handling documents. When issuing documents, they have regulations on receipt and handling of official documents. They are not arbitrary.