How To Write Grass Roots Official Documents Is The Key.

With the improvement of the meticulous management of enterprises, official documents play an increasingly important role in their work.

Official documents have a fixed format. After writing, they need to be audited, typesetting, and peer equivalent at all levels.

There are secretaries in charge of the whole process in every city's state communication enterprise.

I want to talk about how to write qualified documents and discuss with colleagues.

We should have a correct understanding of all kinds of official documents.

According to the newly promulgated regulations on the handling of official documents in party and government organs in 2012, there are 15 kinds of official documents in narrow sense: resolutions, notices, notices, notices and minutes.

There are six kinds of narrow official documents that are most widely used at the municipal level, including notification, notification, request, report, letter and minutes.

The draftsman of the document needs to find out the relevant language requirements and not to choose the wrong language.

To put it simply, asking for instructions and reporting is uplink. At the same time, the instructions should be approved by superiors, while the reports are not strictly required.

There are three characteristics of presentations, presentations and singleness.

The matters that are not authorized by the local authorities and matters requiring support from the higher authorities shall be "requested", and the local authorities should not carry out relevant work without authorization before the higher level units have been approved.

Notices and bulletin are parallel or downlink, which are widely used in work, mainly for conference convening, internal control management, and completion of phased work.

The minutes are mainly used to record the main facts and agreed items of the meeting, and publish and pmit documentary documents.

It is commonly used for parallel units and non subordinate units, but sometimes it can also be used for communication between the upper and lower levels.

The characteristics of the letter are flexible form, adaptability and pragmatism.

Mastering official document format.

Drafters are mainly responsible for drafting documents.

The contents of the main sending organ, the main body, the appendix, the copy office, etc., and other contents are assisted by comprehensive secretarial staff.

The title is composed of the name, cause and type of the issuing organ. In parallel and downlink texts, the issuing organ usually omits the main organ, which is the admissibility organ of the official document, that is, the object to be sent to the document; the copy authority is the other organ that needs to execute or know the content of the document besides the main delivery plane.

The text is the main body of the official document, which is used to express the contents of the official document. The appendix is the explanation, supplement or reference material of the official document. These two aspects are the tasks that the drafters need to focus on.

The official document and its appendix format can be referred to the national standard of official document format of the party and government organs (the latest edition of 2012).

Pay attention to daily accumulation.

Reference is the best way to learn and improve your ability.

In normal work, we should collect pertinent materials. The accumulation and reserve of information can lay a solid foundation for writing official documents quickly.

If there is not enough reserve at ordinary times, it will be embarrassed to encounter urgent document writing.

Some data need to be summarized and reorganized according to the new writing context, and some data can be directly used.

We must accurately grasp the leadership intention.

Before writing the article, think seriously about writing this.

The purpose of this article is to clarify the purpose of the text and establish the main purpose of the document.

Usually, official document writing is carried out on the basis of leadership requirements.

Therefore, the writer should be good at understanding and grasping the key points and points of the leader's speech. In addition, the purpose of establishing the official document should be clear about the background, contents, requirements and key points of the work, and the relationship between the official documents and the key work at this stage.

We should use our brains in the combination of leadership intention and practical work needs, so that the purpose of establishing such a system will be more targeted and practical. This is the key to writing good documents.

We should have a clear way of writing.

We should grasp the idioms of official documents, strengthen the learning of relevant documents, and learn to use related idioms so that they can express quickly.

After mastering the above points, we should also have clear ideas about writing, what to write, what to do and how to start.

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The key point is to grasp the thinking modes of all kinds of official document writing so as to achieve the purpose of quick thinking.

The structure pattern of official documents usually explains the reason, basis and purpose of the document at the beginning, which is concise and comprehensive.

The middle part focuses on the basic intention of the text, and describes the situation, the analysis of the problem, the principles, methods and measures of making decisions and solving problems, so that the receiving units know how to do it.

We must conscientiously do well in the work of manuscripts.

After the initial written examination, we should not rush to the leadership's examination. We should first check the text carefully and see which aspects need to be improved, whether there are any wrongly written characters, etc.

If no secrets are involved, the first draft of the official documents can be submitted to the relevant colleagues.

The paper is so shallow that we must learn to do it.

For employees of municipal and state level communication enterprises, to really improve their writing ability, the author thinks that we should start from the following aspects: "lay a good foundation, focus on the long term, be good at summing up, be diligent in thinking and practice bravely".

Laying a good foundation is to know the writing requirements of different styles, and at the same time, accumulate the necessary materials. In the long run, we must continue to enhance learning and steadily improve our abilities. Being good at summing up and diligently thinking is the key to our writing of official documents. Only by summarizing and thinking more can we effectively grasp various types of document writing routines, lay a solid foundation for writing high-quality documents, and broaden our thinking and improve our comprehensive quality.