Conference Etiquette For Civil Servants' Etiquette And Culture

Civil servants' etiquette training, office etiquette, convention and etiquette meetings, usually refers to the convening of a specific group of people, to study and discuss some special problems, and sometimes to make decisions.

When handling routine administrative affairs, government departments at all levels often hold various meetings.

Whether it is convening, organizing meetings or attending meetings to serve the conference, there are some basic codes and rules for grass-roots civil servants.

Such codes and rules related to meetings include conference etiquette.

The key elements of conference etiquette include three aspects: conference work, seat arrangement, and regular wind.

I. meeting work requirements.

All these can be referred to as conference work.

The grass-roots civil servants in charge of the work must observe the Convention, pay attention to etiquette, be meticulous and rigorous, and make preparations.

(1) before the conference, the organization work before the conference is most critical.

It generally consists of four different aspects.

1. preparations for the meeting.

Any meeting must be preceded by the identification of its theme (including the name of the meeting).

This is what the leading group has decided before the meeting.

The staff responsible for the preparatory meeting should organize and implement the scale, time and agenda of the meetings agreed upon by the leaders.

Usually, a special team should be formed, with clear division of labor and responsibility to people.

2. notification of issuance.

As a rule, a formal meeting should be held in advance.

It refers to the written document issued by the organizer of the conference to all participating units or all participants, and also includes invitation letters to the relevant units or guests.

The grassroots civil servants should do two things in this respect.

First, draw up the notice.

The conference notice should consist of seven main points, such as title, theme, duration, presence, time, place of arrival, and requirements.

When writing the notice, we should ensure that it is complete and standardized.

Second, timely delivery.

The notice should be made to ensure timely delivery and delay.

3. drafting of documents.

Various documents and materials used in the conference should normally be prepared before the meeting.

The conference documents that need serious preparation include the agenda, opening speech, closing speech, theme report, General Assembly resolution, typical materials, background introduction, etc.

Some documents should be issued when the attendees are registering.

4. routine preparation.

When it comes to meeting affairs, it is often necessary to make adequate preparations for specific details involved in some meetings.

First, do a good job in the layout of the venue.

The venue for the meeting should be chosen, and the desks and chairs for the venue should be arranged according to needs. All kinds of audio, lighting, projection, photography, photography, recording, air conditioning, ventilation and multimedia equipment needed for the meeting should be debugged in advance.

Second, in accordance with the provisions of the meeting, communicate well with the outside world.

For example, we should inform the relevant news departments and public security departments.

Thirdly, procurement of conference supplies.

Sometimes, some conference supplies, such as paper, book, pen, folder, name card, seat sign, beverage and audio-visual equipment, need replenishment and purchase.

(two) the grass-roots civil servants who are responsible for the specific work of the conference will do the following tasks meticulously.

1. routine services.

During the meeting, a special person should be arranged to be responsible for escorting, guiding and accompanying participants inside and outside the venue.

The attendees and the elderly, the weak, the sick, the disabled, the pregnant, the minority, the religious, the Hong Kong, Macao and Taiwan compatriots, overseas Chinese and foreigners often need to take the key care.

The legitimate demands of participants should be answered.

2. attendance at the meeting.

In order to grasp the number of people attending the meeting, the discipline of a serious meeting, a large conference or important meeting is usually required to sign the signatures at the time of admission.

There are three ways of signing the meeting: one is to sign the report, the other is to hand in the check, and the three is to report it by credit card.

Those responsible for this work should inform the responsible persons in time.

3. catering arrangement.

For a long time, there will be regular work meals for the participants.

At the same time, hygienic and tasty drinks should also be provided to participants.

The drinks provided at the meeting are best for the participants to drink themselves, and do not encourage them to pour tea repeatedly.

It is often not healthy, safe or obstructed.

If necessary, it should also provide convenient and convenient conditions for foreign participants in accommodation and pportation.

4. field record.

All important meetings should be recorded on site, with specific notes, printing, recording, video recording, etc.

It can be used alone or intersecting.

When responsible for handwriting notes meeting minutes, we must strive to be complete, accurate and clear about the name of the meeting, attendance, time and place, speech content, discussion items, provisional motions and voting elections.

5. compiling a briefing.

Some important meetings often prepare briefings during meetings.

The basic requirements for compiling the briefing are fast, accurate and simple.

Fast, it requires that it be timid, accurate, and accurate.

(three) after the meeting is concluded, the necessary follow-up work should be done so as to make it happen.

The follow-up work includes three items: 1..

These documents include conference resolutions, minutes and so on.

The general requirement is formed as soon as possible, and the meeting will be issued or announced at the end of the meeting.

2. process materials.

According to the requirements of work and the relevant confidentiality system, we should carefully collect and sort out all the pictures, texts and audio-visual materials related to them after the meeting.

When collecting and tidying up materials for meetings, the rules and practices should be observed. Materials that should be aggregated must be carefully summarized; all archived materials should be filed together; the materials that should be recycled must be recovered as expected; the materials to be destroyed must be carefully destroyed.

3. help to return.

After the completion of the large conference, the organizers should generally provide convenience to all the participants from abroad.

If necessary, we should take the initiative to contact each other, provide pportation, or order and confirm return tickets, tickets and tickets for each other.

When the team attendees or the special people attending the meeting leave the country, they can also arrange a special person to see him off and help them check their luggage.

Two. When a formal meeting is held in the assembly hall, the participants should be arranged in advance, especially the specific seats of the important persons.

The more important meetings are, the more frequent the arrangement of seats is concerned by all sectors of society.

For the etiquette standard of the assembly hall, the civil servants at the grass-roots level need not only understand, but also conscientiously abide by them.

Due to the different sizes of meetings, there are certain differences in the scheduling of specific seats.

(1) small meetings of small conferences generally refer to meetings with relatively few participants and small scale.

Its main feature is that all participants should be lined up without the establishment of a special rostrum.

There are three main forms of small conference arrangement.

1. free seats.

Its basic practice is that it is not scheduled for a fixed and specific seat, and the seat is freely chosen by all the participants.

There is a seat on the 2. door.

It usually takes the place of the front door of the conference room as the seat of the chairman of the conference.

Other participants can take their seats on both sides from left to right.

3. set a seat according to the scenery.

The so-called "setting up seats" means the specific position of the chairman of the conference, instead of facing the main entrance of the conference room, instead of meeting the main scenes within the conference room, such as calligraphy and painting, stage and so on.

Other participants' seats were slightly similar to those of the former.

(two) large meetings of large conferences generally refer to large and large conferences.

Its greatest feature is that the rostrum and the mass mat should be set up at the venue.

The former must be carefully arranged, and the latter can be arranged without arrangement.

1. the rostrum seats.

The rostrum of a large venue should generally face the main entrance of the venue.

Those who are seated on the rostrum should usually be face-to-face with those seated at the public seats.

Two tables should be placed on the table in front of each member.

The rostrum can be divided into three different aspects, namely, the presidium row, the host's seat and the speaker's seat.

First, the presidium is in a row.

The Bureau refers to all the officers who have taken the official seat on the rostrum.

At present, there are three basic rules for ranking the presidium in China: one is the front row is higher than the rear row, the other is the center is higher than the two sides, and the three is the left side is higher than the right side. Two

Specifically, there is a distinction between odd and even number of seats in the presidium.

Second, the host's seat.

The chairperson of the conference is also known as the president of the conference.

There are three ways to choose its location: one is in the front row, the other is in the front row, the other is in the front row, and the three is in its specific position, but it is not suitable to seat it in the back row. Two

Thirdly, the seats for speakers.

The speaker's seat is also called the floor.

In formal meetings, speakers are not advised to speak in the original place.

The regular position of the floor is two: one is the front of the Bureau, and the two is the front right of the rostrum.

2. seats for the masses.

At large meetings, all the seats under the podium are called mass seats.

There are two ways to arrange the mass seats.

First, free style seats.

That is to say, there is no uniform arrangement, and everyone chooses to sit there.

Second, take the place according to the unit.

It refers to the participants sitting on the mass table in units, departments or status and industry.

Its specific basis can be the number of strokes of Chinese characters in the units and departments, the front and back of the Chinese phonetic alphabet, and its usual customary sequence.

When the unit is seated, if it is divided into the front row and the back row, the former row is high and the later row is low. If the floor is divided into different floors, the higher the storey is, the lower the ranking will be.

There are two popular ways to row on the same floor: first, facing the rostrum as a benchmark, making a horizontal row from the front to the rear, and two from the left side and the right side in the face of the rostrum.

Three, the wind will be upright and correct, and the grass-roots civil servants should also fulfill their responsibilities.

(1) to improve the wind and correct the wind, we should start with improving the wind.

1. oppose formalism.

A conference must not be formalistic. It can not equate the size and number of meetings to its own achievements.

We should advocate fewer meetings and smaller meetings, but not unnecessary meetings.

2. strictly control the meeting.

Fundamentally speaking, we should improve the form of meetings and improve the quality of meetings in general, while strictly controlling the meetings from the total.

The standard should be clear, the execution should be strict, the inspection should be fine, the punishment should be heavy, and the emphasis should be on the formation of the system.

3. prohibition of extravagance and waste.

For meetings, ostentatious, extravagant and wasteful people, especially those who use the opportunity of meeting to eat and drink, spamming gifts and public tourists, they should be punished strictly according to Party discipline, political discipline and even laws.

(two) improve efficiency and improve the efficiency of meetings. That is to say, when convening a meeting, efforts should be made to save time, manpower, material resources and financial resources, and strive to achieve more satisfactory results.

Generally speaking, there are four effective ways to improve the efficiency of the conference: 1., focus on the theme.

At a meeting, it is best to choose a single and clear theme.

In case of the need to arrange a number of important contents at the same time, we should strive for the theme of the theme.

2. improvement form.

The specific forms of allowing meetings are flexible and diverse, focusing on whether they are effective or not.

We advocate the use of modern media such as television, telephone, radio and Internet.

3. compress content.

All dispensable meetings should be deleted.

The contents of the general nature may be written in written form.

Try to avoid leaders' "accompany".

4. limit time.

There should be clear provisions for the start and end time, rest time, speaking time and discussion time of meetings, and strictly implemented.

Try to stop procrastination.

(three) when attending the meeting, every grass-roots civil servant should strictly abide by the discipline of the meeting, and "start from me" to straighten the wind.

1. observe the time.

When attending the meeting, we must strictly and consciously abide by the specific provisions of the meeting time.

First, be punctual to the meeting and not be late or absent for no reason.

Second, the meeting is on schedule.

A meeting should be punctual when the prescribed time for meeting is arrived.

Third, a limited time speech.

We should not only limit the number of speakers, but also specify the length of time it takes.

Fourth, the meeting will be scattered.

When the time limit for the meeting is arrived, the meeting shall be declared without special reasons.

2. maintain order.

During the meeting, the grass-roots civil servants should consciously maintain the normal order of the venue and ensure their compliance.