Common Problems In Official Document Writing

     一、文種使用不當

Some official authors do not understand or will not correctly use the exact language, so that only two or three documents, such as notices and decisions, will be used for a long time, and the rest of the documents will not be used. Some notices, notices and notices will not be clearly identified, and they will be applied without any effort. Some do not know that reports and requests are two different languages. They often confuse themselves. When they are used, they will be confusing or simply writing "requesting reports". Some do not know the orders (orders), letters of instructions, minutes of meetings, etc.

     二、格式不規范

The problems existing in the official document format are as follows: (1) the official document is not standardized; (two) the title is lengthy, chaotic and incomplete; (three) the main sending organ is in disorder; (four) the structural hierarchy is confused; (five) the attachment does not match; (six) the main sending and sending units are not correct.

     三、行文規則混亂

(1) leapfrog.

(two) long line.

(three) ask for a story.

(four) no distinction between Party and government.

     四、提法不當

Some documents put forward some principles, slogans and tasks that have not been carefully scrutinize, and these policies, slogans and tasks are often contrary to the work principles of the party and the state in a certain period, resulting in some confusion.

     五、名稱表述混亂

The names of names, place names, units and so on in official documents are mainly expressed as follows: first, when the same noun appears in a document several times, it is inconsistent.

Two, the order is chaotic.

The three is to use the abbreviation at will.

     六、時間表述含糊

(1) use time to pronoun instead of specific dates.

(two) random omission of the year.

(three) the year does not use the year of the ad.

     七、用詞不當

(1) misuse of word meaning.

(two) coined words.

(three) improper use of words.

(four) abusing vague words.

     八、不符合語法

Many documents are not grammatical, resulting in ambiguity or misunderstanding in understanding.

(1) incomplete composition.

(two) the composition is redundant.

(three) improper collocation.

(four) improper word order.

     九、數字使用不統一

The use of numbers in documents is vague, and the writing forms are chaotic and inaccurate.

(1) the concept of number is not clear.

(two) the concept of number is inaccurate.

(three) the form of digital writing is not uniform.