Matters Needing Attention In Invoice Tail Repair

Revision of invoice part

1. details or special clauses.

Sometimes, according to the requirements of the letter of credit, some details or special clauses must be added to the invoice.

Common details are:

(1) the letter of credit number or the contract number (L/C NO OR CONTRACT NO).

(2) Proforma Invoice No. and Order No./Indent No..

(3) customs tariff No. (Customs Tariff No.), bank registration number (Bank Registration No.) and foreign exchange approval number (Exchange Permit No.).

(4) the import license number (Import License No.), some require to specify what conditions to import, such as Import under W. E. S. or Import under O. Import.

(5) add the name and address of the manufacturer or manufacturer (Name and Address of Manufacturer or Producer).

The details of the annotation should be stipulated in the certificate, and the beneficiary should be annotated under the description of the invoiced goods.

In the case of special clauses, the invoice should be reflected or reflected flexibly.

The common special provisions are:

(1) some certificates require a place of origin, and attach a value statement, for example, the invoice can be noted: "Wae here by certify/states/declare that" (or This is to certify). That) the goods of Chinese origin and that the value in in, "

(2) some certificates require that the invoice, the unit price and so on are proved to be true, correct and the only invoice. In this regard, the "E. & O. E" at the bottom of the invoice should be crossed out and added "We". Here by certify that this invoice is in all respects correct respects Goods stated there in, and only one issued by us for us ".

(3) under the influence of political factors and ethnic factors, some certificates require exporters to declare that the goods do not contain Israeli raw materials, goods or packages without the six horns of Israel. The following statement is made: "We here by declare that the products stated in the invoice the" Goodsor container are not bearing bexagon star. "if the certificate requires that the beneficiary statement does not invest in Israel, the invoice can be noted:" We here by certify That our company is a state enterprise and has no relations no "."

(4) some countries (such as Australia) stipulate that the "Declaration of developing countries" can be added to the invoice, declaring that the imported commodities are the products of developing countries, and that they are the basis for obtaining GSP. According to this invoice, the role of the invoice is equivalent to FORM A, such as "I declare that final process of manufacture of the the" Claimed has been performed in Peoples Republic of China and that and "Goods is Reprsented by the value of labor or materials or materials" 。

2. signature (signature).

Invoices must be formally signed by the drawer. According to the regulation of UCP500, if L/C has no special requirements, the invoice need not be signed, but it must be indicated by the invoice issued by the beneficiary.

The signature includes the signature of the beneficiary and the company seal. All seals must be the same as other documents. At present, the practice of most export companies in China is to affix hand signatures or press labels with company names. Sample printing. The name of the beneficiary can be typed by a seal or typewriter, and may be signed by hand, but preferably signed by the owner of the right hand. If a card requires "MANULLY SIGNED", it must be signed manually. 。 The signature company and the signer must be consistent with the person who issued the contract. If L/C stipulates that the beneficiary is the head office, the chapter member should also be the head office. If the beneficiary is a branch company, the chapter member can be a branch company. This is the head office. (only a transferable L/C can cover the transferred company stamp. )

The location of the signature is usually in the lower right corner of the invoice. If the certificate is required to be confirmed by the Trade Promotion Council and other institutions, the signature of the confirmation organization should be in the lower left corner of the invoice. Usually only in the first or several links. Signature by certification body.

3. the number of invoices.

There are generally no positive copies of invoices. Several copies are required to be issued. When making the list, one should be prepared according to the requirements. For negotiation and settlement. If the invoice is divided into a positive copy, the word "Original" should be stamped on all the copies of the invoice. If it is a computer order, it can also be typed out on the invoice. The word "ORIGINAL". For example, IN DUPLICATE / 2COPIES (two copies); IN TRIPLICATE / 3COPIES (three copies).

4. other projects.

In addition, the E. &O. E. is usually printed on the lower end of the invoice, which is not a necessary item of the invoice. It is a pre declaration by the consignor, indicating that in case of mistake or loss. Leakage can be corrected.

1/. mark (SHIPPING MARK).

The shipping mark is not fixed in the invoice, usually placed on the upper left part of the invoice center content, and the concrete filling method is based on the description of the bill of lading. If there are too many marks, the attached pages should be added. In the invoice column. Add "SEE ATTACHED SHEET" or "AS PER ATTACHED SHEET" to indicate that there are attached pages, and the invoice number is attached on the attached page, and the attached pages are pasted on the invoice and added to the seam. Chapter.

If the L / C stipulates that there are two or more shipping marks, it can be combined into a shipping mark when making the order, so as to occupy less position or simplify the formalities. You can use diagonal lines, commas or wrong lines when making combinations. Method to complete. In the same way, a large shipping mark can also be divided into several small marks, such as MARKS: STYLE NO. 095 and STYLE NO. 097. It can be written as: STYLE NO. 095/097. Or STYLE NO. 095097 Or STYLE NO. 095097

If there are too many mixed marks, you can directly "MIXED DES CRIPTION" (mixed mark) on the documents without shipping marks.

2/. the name and content of the goods (QUANTITY & DES CRIPTION OF GOODS).

The contents of goods generally include three parts: quantity terms, quality terms and packing terms. Among them, the invoice description (DES CRIPTION OF GOODS) must be consistent with L/C and cannot be appointed. Omission or alteration.

When making the list, we should pay attention to the name of the goods:

(1) if the goods listed in the certificate are more and have a general name, the list should be collectively referred to as the name of the product.

(2) if the certificate stipulates a variety of goods names, such as "STONEW ARE/ PORCELAIN WARE/KETCHEN WARE", it should be marked according to the actual delivery condition and cannot be copied blindly.

(3) if the description of goods in the certificate is in French or German, etc.

Languages should be used when making the list. If necessary, parentheses can be added in English.

When making the bill, we should pay attention to the description of the goods:

(1) in the absence of the contents specified in the certificate, the invoice should be made as little as possible. If the contents of the certificate do not provide detailed quality and specifications, if necessary, some notes can be added to the contract, but it can not be followed. The contents of the certificate are inconsistent to prevent foreign banks from deliberately criticize or refuse to pay. If the contract requirements and the actual goods are defective or equal goods, there is no relevant provision in the certificate, if the invoice grades the goods. For detailed description, it is easy to be denied by the issuing bank. In this case, it is best to mark "OTHER DETAILS ARE AS PER CONTRACT NO. * x" instead of other description.

(2) in some of the certificates, the quality maneuver range of goods is specified. For example, if fish meal is exported for PROTEIN:55%~65%, the invoice should indicate the content of protein according to this regulation. The standard limit for the shipment of the seller, such as the export of coal, can be stipulated as calorific value of more than 6800 kilograms per kilogram, while the actual export goods may be 7000 kcal / kg or 7500. Card / kilogram above should be faithfully reflected on the invoice according to the actual inspection result of the inspection certificate.

(3) if there is no packing list for the goods packed and shipped, it is best to have the terms and conditions of packing, such as 100SETS, 500TONS, etc. The contents should be completed in accordance with the actual shipping conditions and the package should be marked. The total number of packages. If there are more than two packing units, the invoice should be clearly marked and marked in the form of "PACKAGE". If the pallet is shipped, the number of packages should be specified in the invoice. The quantity of pallets is both indispensable. If the goods are in bulk, the words "IN BULK" can be marked, but not noted.

(4) the volume of invoice must be able to reflect the actual quantity of shipment. Sometimes, due to the constraints of objective conditions, such as less loading capacity or Limited package capacity, a less one is installed at the time of shipment. To increase the volume of goods or to adequately occupy space or space.