Production Guidance For Export Documents

Many enterprises turning from domestic trade to foreign trade have found themselves in a "seesaw battle" with foreign trade documents while developing foreign trade.

How to make the business brought by e-commerce really become "easy", and learning to make export documents correctly has become a top priority for small and medium-sized enterprises.

Money Order

In international trade, documentary draft is the voucher for the exporter to ask for payment.

The draft clause should be noted when making the draft.

The draft should be filled out in the name of the letter of credit.

If the user adopts partial collection and partial letter of credit to settle accounts, the amount of the two bills of exchange will be filled in according to the regulations, and the sum of the two equals the invoice amount.

If a letter of credit is not specified, the draft should be in line with the invoice amount.

If the letter of Credit stipulates that the amount of the draft is only a few percent of the invoice, it will be filled in according to the regulations.

This practice is usually used to quote the middleman at the cost of the invoices. The invoice is made at the commission price, and the issuing bank will deduct the Commission in the payment era.

When a letter of credit is applied, the drawee bank or its nominated payment act is payable to the drawee.

If the credit is not stated, the issuing party will pay the bill.

The payee is usually the negotiating bank. Under the collection method, the payee can be the collecting bank, all of which are marked up.

In the collection, the exporter may also be written as the payee (the draft has been accepted) and endorsed by the payee to endorse the collection bank.

Commercial invoice

The commercial invoice (Commercial Invoice) is the list of the shipping price set forth by the exporter and the general description of the shipment, which fully reflects the contents of the contract.

In the absence of a bill of exchange (such as payment by L / C, D / P), an invoice instead of a bill of exchange is the basis for payment.

The contents of the invoice should conform to the stipulations of the contract, and should be strictly conformed to the stipulations of the letter of credit when the letter of credit is settled.

The invoice is the center of the full set of shipping documents. Other documents are made according to the invoice contents.

The invoice must have the exporter's name, address, telex, fax and telephone number. The name and address of the exporter should be in line with the letter of credit.

Under the name of exporter, the word "invoice" (Cormercial Invoice or Invoice) should be marked.

The invoice number is compiled by the exporter in its own order.

The contract number and L / C number should be consistent with those listed in the credit. If there is no such requirement, it should also be specified.

The date of the invoice should not be too far from the date of the shipping order, but must be within the period and validity period of the credit.

The place of shipment and the destination should be consistent with the credit. If the destination has a duplicate name, it should indicate the country.

Anyone who has a designated head will be made according to his card.

If there is no provision, the shipper shall make it on its own.

Shipping by container can be replaced by container number and seal number.

The head of pport document and insurance policy should be consistent with the invoice.

Transport document

The mode of foreign trade in China is mainly sea freight, so the emphasis is placed on the revision and precautions of Bill of Lading.

The exporter is generally the shipper, that is, the beneficiary of the letter of credit. If the applicant is required by trade, the third party's bill of lading may be complied with in the letter of credit, for example, the freight forwarder should be the shipper.

When the goods arrive at the port of destination, the person who delivers the notice to the ship is usually the importer or his agent.

If the L / C does not stipulate, the name and address of the importer should be added to the duplicate bill of lading, so as to enable the carrier to give notice.

The bill of lading must be numbered for verification. The number is identical with the number of the receipt (or the receipt of the mate) or the receipt of the station.

No numbered bills of lading are invalid.

Fill in the listed vessel and voyage, such as halfway phipment, only fill in the first voyage.

The port of shipment (Port of Loading) and the port of discharge (Port of Discharge).

If different countries have a duplicate name, the name of the country should be added.

All port of discharge should be listed in the port of destination.

If London / Rotterdam / Hamburg is to be unloaded, the "option London/Rotterdam/Hamburg" will be filled in the unloading port. The consignee must notify the ship when the ship arrives at the first discharging port within the stipulated time, otherwise the ship can discharge at any port.

The maximum number of ports to choose is not more than three, and it should be charged on the same route.

A bill of lading should be listed in several different packages. Pallets and containers can also be used as packing.

Bare bundles and pieces, bulk cargo should be marked "Inbulk".

The name of the goods is permitted to be used.

However, it must not conflict with the description of the goods in the letter of credit.

Dangerous goods should be written in clear chemical names, indicating the international shipping code for dangerous goods (IMCOCODEPAGE), United Nations dangerous code (UNCODENO) and dangerous goods grade (CLASSNO).

Refrigerated goods indicate the required temperature.

CFR and CIF conditions should be completed, freight prepaid (FreightPrePaid) should be filled, and FOB terms will be concluded, generally filling in freight to pay (FreightCollect) unless the buyer entrusts the consignor to pay the freight.

Voyage charter generally only reads "ASARRANGED" (as agreed).

As stipulated in the letter of credit, it is to be completed in accordance with the stipulations of the letter of credit.

The number of original bills of lading (Number of original Bs/L).

It is issued in accordance with the stipulations of the letter of credit and is written in block numbers, such as "(2) TW".

The letter of Credit stipulates only "FUllset" and makes two original copies, but one original is also considered as a complete set.

The date of bill of lading is the date of completion of shipment, not later than the time of shipment stipulated in the letter of credit.

The place of issue of the bill of lading shall be filled according to the place of shipment.

If the time of shipment is later than the stipulated time of shipment, ask the ship to agree to exchange the letter of guarantee for the earlier date of bill of lading. This is the "reverse signed bill of lading" (AntidatedB/L). If the goods are not loaded on board, it requires the ship to issue the shipped B / L, which is the "AdvancedB/L". This practice is a bad habit of the international shipping industry. Once exposed, it may cause the other party to claim or even refuse to accept, resulting in a huge loss.

In a CIF or CIP contract, an exporter must submit an insurance document conforming to the sales contract and / or the letter of credit when he receives money from a bank or importer, which is an essential obligation of the exporter.

According to the amount stipulated in the letter of credit, if the letter of credit does not stipulate, it will be insured at 110% of the CIF or CIP price.

Premiums and rates are generally not necessary on the insurance policy.

If you need to pship the vessel halfway, if you have confirmed the name of the two way vessel when you have insured, you will also fill in the name of the two way boat.

If the name of the vessel is not known, the "and/orsteamers" should be added after the first ship name.

Underwriting insurance is the core of insurance policy.

It mainly stipulates the scope of liability for insurers to underwrite the goods, and is also the basis for determining whether the insured is responsible for the insurance company after the goods are damaged.

Place of payment and compensation agent.

Generally it is an agent of an insurance company in a destination or near area.

Date and place of issue of insurance policy.

The date of issue of the insurance policy is not later than the date of issue of the bill of lading or other shipping documents, to indicate that the goods have been insured before shipment.

The certificate of origin is used to justify the origin of the goods or the place of manufacture and the customs rate of the customs of the importing country.

The certificate of origin used by China's export commodities is mainly in the following categories.

General Certificate of origin.

It is used to certify the country of production of goods, and the customs of the importing country is authorized to determine the tax rate to be collected.

In China, the certificate of origin can be issued by the exporter itself or issued by the import and Export Commodity Inspection Bureau or issued by the China Council for the promotion of international trade.

In actual business, the corresponding certificate of origin should be submitted in accordance with the provisions of the sales contract or the letter of credit.

When making the certificate of origin, it shall be handled according to the rules of origin of the People's Republic of China and other provisions.

It comes from the exam network.

GSP certificate of origin.

At present, the treatment of GSP in China includes 15 countries, namely Australia, New Zealand, Japan, Canada, Norway, Switzerland, Russia and the European Union, as well as some Eastern European countries.

All merchandise exported to the beneficiary countries must be provided with GSP certificate of origin in order to be favored by tariff relief. Therefore, exporters should take the initiative to submit the certificate of origin whether or not they require such a certificate of origin.

The format of the GSP certificate of origin is A (FormA).

But New Zealand still needs to provide format 59A (Form59A), which does not require any format for Australia, but only on the commercial invoice.

In China, the GSP certificate of origin is issued by the import and Export Commodity Inspection Bureau.

Certificate of origin for textiles.

The certificate of origin is required for exporting textile products to EU countries.

The certificate is the basis for controlling customs quotas by the importing country.

In China, the certificate is issued by the local foreign economic and Trade Commission (HEC).

GSP certificate of origin is a preferential tariff, while textile certificate of origin is a certificate of quotas.

When exporting products to the European Union, two certificates of origin should be submitted at the same time.

Declaration of origin of exports to the United States.

Where a quota commodity, such as textiles, is exported to the United States, the exporter should fill in the declaration of origin.

There are three formats (L) format A: Single Country Declaration, which states that there is only one country (2) in the form of Single: B: Multi Country declaration of origin (Multiple Country Declaration), which declares that the raw materials of the products are produced by two or more than two countries; (3) format C: non multi fiber textile declaration, also known as negative statement (Negative Negative), where the main value or main weight of the textile belongs to raw material of hemp or silk or does not contain more than 17% wool content, it can be filled in this format to show that the goods are non quota products.

Certificate of inspection

There are many types of inspection certificates in international trade, which are used to prove the quality, quantity, weight and hygienic condition of the goods.

The inspection certificate is generally issued by a designated inspection agency designated by the state, or may be issued by an export enterprise or a production enterprise according to different circumstances.

It should be noted that the name and inspection items must be in conformity with the stipulations of the letter of credit.

Attention must also be paid to the validity of the certificate.

General cargo is 60 days, fresh fruits and vegetables are 2~3 weeks. Export goods must be shipped within the validity period. If they exceed the deadline, they should be re examined.

Other documents

Other documents are regulated by contracts or letters of credit according to different trading conditions. They are: Certificate of delivery (Beneficiary 's Certificate for Despatch of Documents), certificate of sample sending (Beneficiary' s Certificate for, s), post office receipts (fast), express receipt (invoice), shipping advice, and pportation and expense certificates.