How To Improve Efficiency In The Face Of Endless Chores?

Some netizens ask at Baidu Post Bar: the company system is very cumbersome, usually there are a lot of messy things to do, time is always consumed in invisible, until after work, found that only a few hours a day is doing the "right thing". At first glance, this problem seems very simple. Each of us can put forward a lot of suggestions from the standpoint of the onlooker, such as sorting the spanactions according to the required resources, dealing with the same kind of things in a unified manner, eliminating interference and Decentralization (task devolution or seeking assistance). However, in practical work, it is not so simple and clear. Today, efficiency days raise several suggestions to help you improve your work efficiency when dealing with trivial tasks.

0, focus on trivial work: the title is zero, because this is a major premise and the basic principle of dealing with trivial work. He sounds so right that it is right enough to be everywhere in the real environment. Many of Exia's friends have tried "centralized processing", but have failed in many ways, such as:

Thirsty, get up to drink water, and then wash your face. Look at the fish in the rest area to relax your eyes. (Narrator: This is a nice environment). After returning to work, I stood up in less than 10 minutes.
Some people find that after the phone fails to pay, they do not immediately recharge, but wait until lunch. But when he missed an important phone call, he changed his strategy, that is to say, he bought it, bought the prepaid card and did things with other departments to negotiate business. (after all, he had to go out). When he came back, he found that there were three unanswered calls on the phone, so he had to interrupt again to report.
These common situations can well describe the frustration of the "centralization" principle in the face of endless trifles, but you will be even more difficult to get rid of the principle of centralized treatment. Then the efficiency stage emphasizes again that centralized processing is not the final solution, but it is a step that everyone must take.

1, psychologically accept it: in a widely reprinted article on the Internet, it refers to "accepting the imperfect world". Similarly, we have to accept the endless chores in our work. It is not only a side manifestation of the nature of work, but also a fundamental way to improve efficiency methodology.

Telephone number, direct dialing always need to be faster than the release of the document (save 1 minutes); when the customer asks a lot of questions and asks you to quote the information, let the other party first write the demand, then send a letter according to the email address of the company's home page, and reply accordingly, which is surely more reliable (saving 5-10 minutes) than that of the 46 phone. If the management department wants a product sales report, a person who is familiar with office software can do it better than the unfamiliar person. There is a real case that the company has spent 1 hours to copy and paste for the small problem of merging cell content. 2, improve the ability of handling chores: depending on the processing capacity, there may be many differences in the time required for each person to treat "miscellaneous things". For example, if you are on the way to fax, find it in your cell phone.

3, we must have the concept of personal Toolkit: we have been doing this thing all the time, for example, there will be a template for the contract, and for example, employees who are often in multinational trade will prepare the world clock. But this is only one aspect. On the other hand, we should consciously refine our knowledge and experience and spanform it into a "tool" that can be used at any time so as to shorten the time and improve efficiency. This problem is interlaced like mountain pass, efficiency can not tell you what is specific, can only ask you to learn and work at any time to pay attention to it!