Document Processing For Document Processing

In order to implement the "document processing method" and improve the quality and quality of the dispatch work, we need to issue a series of issues that need special attention in the various links and related procedural work.

　　草擬公文

The twenty-fifth article of the "document processing method" summarizes nine aspects of the draft documents, and will not repeat them one by one.

In the process of handling the ascending and parallel texts in the general office of the provincial government, we found that there are mainly several problems in drafting official documents.

First, it is inappropriate to use the language; two, the purpose and reasons are insufficient, and the policy is not comprehensive or inaccurate.

For example, some documents or policies that have been stopped are sometimes used as the basis for writing; three, the quotations, structural hierarchy ordinal numbers, measurement units and digital applications are not standardized enough.

In view of the above aspects.

In the process of drafting official documents, we should pay attention to the following points:

(1) we must seriously study and study the relevant policies and regulations, and accurately grasp the policy boundaries.

After receiving a specific writing task, secretarial officers should first read the relevant documents of their superiors, learn the principles and policies of the party and the state, and thoroughly understand their spiritual essence and policy boundaries.

According to the actual situation of the local area, the system and the Department, we should effectively carry out the spirit of the higher authorities and correctly put forward specific measures and measures for implementation, so as to ensure that the draft documents are "in line with national laws, regulations and other relevant provisions".

The "document processing method" also stresses the importance of "putting forward new policies, regulations, etc.".

This requires that when drafting official documents, we should fully explain the purpose, reasons and policies and regulations of "new policies and regulations", which are both reasonable and practical.

(two) we must seriously understand the intentions of the leaders.

Official documents are issued to solve specific problems.

The leader of a government decides to write a certain manuscript or formulate a system. The purpose is to carry out the party and state's guidelines and policies in accordance with the actual conditions of the unit, carry out the requirements of the superiors, and propose measures and measures to solve specific problems.

Therefore, it is very important for the drafters of the document to be specific to the policy and spirit of their superiors in the light of the reality of their organs and units.

Understanding leaders' intentions is, in particular, the following questions: 1.. What is the purpose and background of this task?

2. what problems should the leaders of the government ask for in the manuscript and solve any problems?

3. what are the requirements for the contents of the manuscripts by the leaders?

4. what are the requirements of the organ leaders for the style of the manuscript?

5. who is the target audience?

6. what questions have been raised by the subjects?

What is the attitude and opinion of the issuing organ?

If we can accurately understand and grasp these questions before we start writing, we can better reflect the writing intention of the leaders.

We must resolutely carry out the leadership's intentions correctly and put forward their own views differently or honestly. We must strive to be secretaries and advisers.

However, we should pay attention to the role. From the attribute and service nature to the secretarial staff, if we have any objection, we can only make suggestions, not make decisions arbitrarily, nor can we replace our leadership intentions with our own views.

(three) correct use of language.

The twenty-fifth article and three paragraph of the "document processing method" stipulates: "the official document should be determined according to the purpose of the writing, the authority of the issuing organ, and the relationship between the document and the host office."

The application scope, characteristics and requirements of official documents have been introduced in the second category of "official document" and no longer restated.

(four) quotations, structural level ordinal number, unit of measurement, number and urgency must be standardized.

　　《公文處理辦法》對這些方面均有明確的規范要求，但實際執行中也還存在不少問題。比如：公文中只引文號，不引標題，或標題文號倒引；層次序數混亂，不知是哪一條哪一款；計量單位習慣于用“斤”，而不用“公斤”；數字應用前后不一，或該用阿拉伯數碼的卻用漢字；公文的緊急程度隨意等等。這些都是草擬公文中的最基本、最常識性的問題，只要認真學習《公文處理辦法》法》和《甘肅省實施〈國家行政機關公文處理辦法〉細則（試行）》（以下簡稱《細則》）都可以解決。公文涉及內容的協調

The twenty-sixth article of the document processing method puts forward consultative requirements on matters relating to other departments' terms of reference in the process of making official documents.

Put forward the idea of "getting the agreement and making it feasible."

This is a very important issue in the dispatch of documents, and we must attach great importance to it.

From our official documents, we found that some documents concerning the terms of reference of other departments have been negotiated and signed, but they are not yet mature, or they have not reached a unified understanding, or the signer is not the principal person in charge. The signing of opinions can not represent the opinions of the Department. As a result, there are new divisions and new opinions among departments when the decision area or department reports to the provincial government.

In order to solve this problem, we should pay attention to the following points in the preparation of official documents.

(1) if any matter involving other departments is involved, the proposed department should consult with the relevant departments voluntarily, and if the consensus is reached, it will not be able to do so.

(two) if there are differences of opinion, the principal leaders of the sponsoring department should coordinate with each other to ensure that the results of the coordination can represent the opinions of the Department.

(three) when coordination is still unable to reach agreement, the sponsoring department must lay down the rationale of the parties in a pragmatic manner, and sign it to the higher authorities for coordination or award after signing the principal responsible persons.

(four) the competent departments and relevant departments should attach importance to the overall situation and not only care about the interests of departments.

If the higher authorities once ruled, they must resolutely obey, conscientiously implement, consciously uphold the authority of official documents, and ensure the effectiveness of the execution of official documents.

　　公文審核

The official document should be examined by the General Office (room) before issuing the responsible person.

The personnel responsible for the draft must follow the principles of "seeking truth from facts, implementing policies, streamlining, improving efficiency and improving" in accordance with the "document processing method" and "detailed rules".

The key points of the audit are:

(1) text.

Whether or not it is necessary to write a document is appropriate.

(two) policy.

Whether it is in line with the guidelines and policies of the party and the state, whether it is in line with the relevant requirements of the rules and regulations for handling documents, whether there is any basis, whether there is any explanation, whether it is practical and feasible; whether there are any contradictions with the relevant provisions of this department and the relevant departments; whether matters related to the scope of other departments' duties and powers, whether they are negotiated, whether they are consistent or not, whether the units are complete, and whether they conform to the requirements of the proposed official documents.

(three) format.

Whether it is in line with the relevant provisions of the "official document processing method" and "rules", whether the writing is appropriate, and whether the structure of the manuscript meets the requirements of official document writing.

(four) text.

Whether the specification is correct, including the accuracy, rationality of words, punctuation, statements and logical structure; whether the unit of measurement is in line with the national standard; whether it is standard in writing, numbers, levels, ordinal numbers, and ink with pen.

　　公文審核一般有初核、校核、審核、復審、審簽五個程序。草擬公文單位的負責人進行初核；辦公廳（室）秘書部門進行校核，辦公廳（室）負責公文處理的領導進行審核；與公文涉及工作有關的領導和分管副秘書長（副主任）進行復審。同時，辦公廳（室）的行文應經辦公廳（室）主任復審，政府的行文，應經政府秘書長復審，最后，送有簽發權限的負責人審簽公文簽發

Concerning the issue of the right to issue documents, the twenty-eighth article of the official document processing method and the thirty-first and thirty-second articles of the rules provide the following stipulations: "the uplink written in the name of this organ shall be issued by the principal person in charge or the person in charge of the presiding work, and the down or parallel text issued by this organ shall be issued by the principal responsible person or the other responsible person authorized by the principal person in charge."

"Issuing documents, people who sign the contract should clearly give their opinions on the summer and sign their names and time."

"The Department should not send the draft directly to the head of the government.

If the manuscript is not examined by the secretarial Department of the issuing organ, the person in charge shall not accept it in principle. "

Official document has been issued by the responsible person, which means formal entry into force.

Therefore, administrative organs and departments at all levels must strictly abide by the jurisdiction stipulated in the "document processing method" and "detailed rules", and shall not issue them arbitrarily, so as to ensure the seriousness, authority and legal effect of official documents.

　　公文復核、登記

(1) the review of official documents is the last review of the secretarial department before official document printing.

The twenty-ninth article of the new "document processing method" specifically adds a review of the contents, the purpose is to prevent omissions and carelessness, to ensure the quality of the written document.

This is a very important link.

In the past, it was customary to think that the official documents issued by the responsible person would not be wrong, or even if they found the defects, they were accustomed to taking the final draft as the criterion, not thinking seriously, or requesting the review, resulting in incomplete documents issued by individuals.

Therefore, we must pay attention to the review process in sending documents.

The key points of the review are: whether the examination and approval procedures are complete; whether the attachment materials are complete or missing in the processing process; whether the format is unified, standardized, whether there are wrongly written characters or missing words, etc.

The "document processing method" requires that "after reviewing the need for substantive revision of the manuscript, the procedure shall be reexamined".

Secretaries responsible for reviewing official documents should conscientiously perform their duties and take care of the last hurdle.

(two) registration is to register the basic information of the document before printing, so as to facilitate the inspection and utilization.

Registration is also a useful supplement to the review of official documents.

The main contents of the registration are: issuing units, languages, issuing numbers, issuers, drafting units, drafts, written time, pfer time, secretaries, emergencies, number of documents, classification of documents, titles of documents, scope of issue, subject headings, etc.

In order to register documents, we should pay attention to the following points. First, we must carefully check whether the leaders are issued, and whether the scope of issuance is clear, whether the main and the annexes are complete before receiving the manuscripts.

If no leader has issued the registration, it will be unclear if it is unclear.

Two, the issuing number must embody the "three elements" of the document: "dispatch organ", "dispatch time", "document number".

For example, Document No. first issued by the State Council in 2000 (No. 2000]16).

In the third chapter and four paragraph of the "document processing method", the document number is clearly stipulated.

The three is to fill in the registration items carefully, with clear handwriting and complete content. Do not arbitrarily Miss items or act hastily.

Four, registration should be classified, and different kinds of documents should not be mixed together.

The five is the key words in official documents should be marked by referring to the official Thesaurus of the State Council.

　　發文的用印

The organ seal is a voucher and symbol for the authority of the representative organ.

The seal is stamped with official documents to produce a phase.