Notes For Handling Official Documents

1. Matters needing attention in issuing documents:
(1) draft
1. document drawing should pay attention to A4 paper. The WORD page is set on the upper 3.7 and the next 3.5 cm, the left 2.8 cm, the right 2.6 cm.
2. the title of the official document should be marked with two characters (no need to be thickened). The official document is written in character three. If the title needs to be emphasized, we should not use the imitation song to enlarge, but we should use blackbody three. The row spacing is fixed at 30 pounds.
3. electronic documents need not be inscribed, and the written time must be in Chinese format. For example, "two October 12th four".
4. the names, place names, numbers and quotations are accurate. The official titles should be quoted first, then the text number will be raised, and the text number will be marked with parentheses after the title of the document. For example, "the Circular of the Shaoxing State Administration of Taxation on the development of work in 2004 *" (Shaoxi National Tax Office [No. 2004] 444).
5. drafting the ordinal number of the document structure hierarchy, the first level is "one", the second level is "(1)", the third level is "1.", and the fourth level is "(1)". The numbers in official documents should be used in Arabia except for written time, part structure level ordinal numbers and words, phrases, idioms, abbreviations and rhetorical sentences as morphemes.
6. if an official document has an attachment, it should empty one line after the text and empty another two. And attach the attachment to the attachment column. For example, "attachment: 1. * * * * * * 2. * * * * * * * * * 3. * * * * * * * *"
7. the written date is subject to the date of issuance of the responsible person and the date of issuance of the joint document by the person in charge of the last issuing organ.
8. the titles of official documents should accurately and briefly summarize the main contents of official documents and indicate the types of official documents. No official document is issued in the official document. In addition, the titles of official documents do not need punctuation except for the names of regulations and regulations.
9. the official document transmitting the superior organ, if its title is too long, can be forwarded by the abstract itself, but it can not be replaced by the issuing number of the official document of the higher authorities.
10. the main sending organ refers to the main accepting organ of official documents, and it should use the full name or standardized abbreviation and collectively.
11. "asking for instructions" should be a matter of writing; generally, only one main sending organ should be written. If it is necessary to send other organs at the same time, it should be copied in the form of a copy, but it should not be copied to the lower level organs at the same time. In addition to matters directly assigned by the leader, the "request" must not be sent directly to the leader.
12. "reports" and "instructions" should be strictly separated.
13. copies of multiple units, separated by commas in the middle and ending with a full stop. For example, "CC: x x x x x x x * x".
(two) examination and approval
The 1. party should clearly sign the opinions and write down the names and approval opinions.
2. before sending a document to the leader, it should be signed by the department leader of the drafting department for signature and sent to the office for examination. The tax related normative documents will be sent to the municipal legislative affairs office for reexamination before they are first examined by the department heads, and then sent to the office for examination. When the office's manuscript is submitted, it is found that the tax related normative documents that have not been reviewed by the regulatory office should be returned to the drafting department in a timely manner.
　　 Two, general receipt processing
1. the office should put forward suggestions in a timely manner.
2. the office transceiver should distribute other leaders' circulated notes at the same time while distributing the leaders' requirements. For the documents handled by the Bureau leaders, the sending and receiving personnel shall consult the leaders' instructions and check them according to the instructions of the leaders.
3. the contractor or lead department should handle the documents in time and file the documents clearly in the column. If there is a definite time limit for the reading documents, it shall be processed according to the requirements. If there is no definite provision, it shall be completed within five working days and report to the leadership of the Bureau. If the contents are extensive and complicated, and can not be completed within the prescribed time limit, the sponsor should explain the reasons to the higher authorities or other parties concerned. Those who need to report to the leaders of the bureaus should report to the leaders of the bureaus in time. Other circulated documents are usually read within two working days and can be signed without signing.
　　 Process and key points in computer document processing 
First, the receipt and processing of the receipt register and the receipt scanning will enter the official document processing system.
Plan to do. Handled by the office person, fill in the suggestion to transfer the mailbox. Batch run. The leader's approval document is processed in the personal mailbox, and is returned to the office after the approval and signature. The office receives and delivers the documents to the relevant departments according to the leaders' opinions of the Bureau. If the Bureau leaders have important documents, the clerical staff should send the leaders to the office in time to strengthen supervision. Note office. The specific contractors of various departments should handle the documents in accordance with the requirements of the documents and the instructions from the Bureau. After the completion of the processing, the status and result of the application should be completed and signed. Attention should be paid to the opinions and comments issued by the Bureau when we do so. The heads of departments should regularly check the handling of documents handled by the Department, so as to ensure that the documents are completed in a timely and correct manner.
Two, send the document to deal with the draft.
When drawing up a draft, each department or unit must first fill in all the items under the column of "Wen tou paper", and mark the key words with the function of "automatic indexing", and adjust them according to the requirements of the indexing of subject headings. After entering the "text and appendix" column, edit the main body and edit the attachment. The reference documents related to this document should be selected in the "register of external registers", so as to establish an association for examination and signature. The editorial principles of the texts and attachments should be input by the authors. After the drafting is completed, the drafts will be sent to the head of the Department for preliminary examination. The documents drafted by the drafting party can be made public and should be set up as shared documents for other staff to inquire about.
Peer review. The head of the Department is responsible for the "first instance". The official document should be entered into the computer manuscript through the "editing" function. After careful examination, the first trial version will be clearly signed and the detailed contents of the examination and approval will be put in the "approval content" column. After examination and approval, the approver shall use the cipher signature in the signature column and press the "confirm" button to exit. Other documents signed by other departments should be signed in the countersigned column and sent to the relevant departments before sending the office's manuscript. The countersigned department should check the computer manuscript through the "Edit" function when signing the contract. After signing the signed version, it will use the cipher signature on the first page of the document and return it to the drafting department. After confirming the completion of the countersigning, the drafting department will send the document to the office for examination as required. The organizer should be responsible for the documents signed by other units.
After the completion of the countersignature, the organizer should first send the external unit's signed copies to the bureau leader for approval, then input the countersigned opinions of the other units into the computer manuscript, send the office to the office for examination and report to the board leader after the audit. The paper manuscript sent by the sending unit should be sent to the office for archiving.
Nuclear manuscript. After the initial examination of the official document, the official document shall be sent to the Department for review or the first Secretary of the office secretary according to the type of document. All tax related normative documents should be submitted to the law department for reexamination and the rest of the documents should be sent directly to the office. After reviewing the regulatory departments, they should be sent back to the hosting department. After the office secretary is first registered, he sends the issue according to the division of labor of the Bureau. The important manuscript will be reissued by the head of the office and sent to the bureau leader. After the office's manuscript is issued, the corresponding countersigned version, the initial version and the rechecking version must be produced, and signed in the corresponding audit column on "Wen tou paper". A manuscript that does not need to issue a document or need to be revised substantially shall be returned to the organizer after the written comments and signature are made. Every unit must open the Department mailbox of each unit and pay attention to the electronic documents sent every weekday. After receiving the electronic documents, each unit should deal with the written procedures in time, and no delay will be allowed.