Tips For Booking Accommodation
In order to make a reservation, the secretary should provide the name of the guest, the time of arrival and the approximate departure time, what kind of room to book, and what specific requirements, such as fitness or sports facilities, or computer remote communication facilities.
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Guaranteed reservation
If the reservation needs to be guaranteed or confirmed, the secretary should declare in advance that the hotel will keep the room until second days' checkout time. If you want to cancel the reservation, you must call before you check out.
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Checkout time
Ask the hotel checkout time and put the checkout time in the memorandum before the boss travels.
If the secretary is directly related to someone in a hotel, ask the person's name and reservation number to make further reservations.
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Room location
If the boss has a request, the booking room should be near the elevator or in the middle of the hall, not at the end.
Try not to be on the first floor.
A hotel with adequate security is required, such as waiters parking for customers, locking latches and telephone number confidentiality services.
Sometimes you have to choose a suite with a guest room based on your boss's professional status and treatment, so that your boss can do business.
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Confirm reservation
Be sure to confirm the fax or other written proof of the hotel reservation and attach the confirmation letter to the travel plan that your boss is carrying.
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Make a reservation for a large meeting
It should be directly discussed with a hotel sales manager arranged for reception. Such a hotel can provide great help to the Secretary, such as arranging group booking rooms, selecting suitable conference rooms and other facilities, handling other trifles and so on.
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