How To Select Information Tools For Enterprise Comprehensive Budget

According to statistics, 2/3 enterprises are implementing a comprehensive budget, and 1/3 is in use or is being used by a comprehensive budget software in these enterprises. Based on this, how to correctly select information tools is undoubtedly one of the key issues in implementing the comprehensive budget. In fact, for financial personnel who are not familiar with IT, effective tools are the absolute principle.

Once upon a time, the "comprehensive budget" seems to be the best weapon to solve the pressure of enterprises to cope with external and internal operations, and to strengthen supervision and control. The two word "comprehensive" emphasizes the combination of business plan and financial budget. Therefore, in order to give full play to the role of the comprehensive budget, there are two important points: first, the budget should be prepared as detailed as possible, and only the detailed budget can be more consistent with the actual situation of the enterprise; two, the budget must be able to dynamically adjust and adjust along with the changes in the operating environment.

The effectiveness of existing tools for measuring EXCEL, ERP (Enterprise Resource Planning) budget modules and independent professional budget software is simply to meet the above two requirements. A more detailed measure can be used to interrogate the tools from four aspects: budgeting, budgetary control, budget analysis and management decision support.

How to meet the overall combination of budgeting and business?

Comprehensive budget management involves the overall business logic of a company, including sales, production, procurement, finance, cost sharing, cost calculation and so on. Moreover, the business logic of enterprises is constantly changing, and along with the continuous refinement of the management level of enterprises, it becomes one of the difficulties of budget management.

This requires information system to be flexible in establishing complex business and financial models. At the same time, the budget model established by the information system should be able to adapt to changing management needs and business logic, and the system model can be refined along with the management level of the enterprise.

The comprehensive budget calls for the wide participation of various business units, and the division of business of each unit is different, and each of them processes corresponding data. This requires that the information system should have perfect rights management function and be able to set data permissions (cell level) to ensure the data security of enterprises.

At the same time, the budget organization and coordination is very difficult, and the workload of data audit and summary is heavy. This requires information system to provide budget management process support, support automatic data distribution and summary, and provide the efficiency of budget process management.

How to make budget analysis flexibly, multi angle and real-time?

It is difficult to understand the budget execution from different angles and to see the causes of differences. Therefore, the information system should support multidimensional data analysis, and can perform data analysis and query operations in drilling, drilling, rotating, slicing, cutting and so on flexibly and quickly.

Another difficulty of budget management is that the actual data is scattered in many systems such as finance, ERP, CRM (Customer Relationship Management) and so on. Extracting data from these systems costs a lot of working time. After the actual situation changes, the workload of forecasting adjustment is large and the efficiency is low. Therefore, the system should provide data interface tools with the ability to integrate data in different business systems. At the same time, the system should provide prediction and simulation functions, and make budget adjustment quickly.

How to meet budgetary control in advance and in matters?

Budget control is an important link for enterprises to carry out comprehensive budget management. It is also an important aspect that enterprises need to consider when carrying out comprehensive budget management informatization. Through the budget control system, the budget management department of the enterprise can make effective early warning and control of budgetary units' budgets.

By combining budget control with routine examination and approval process, we can achieve the goal of pre control through the corresponding approval process before business activities happen. In the approval process, the business activity sponsors and approvals can get the budget information in real time from the system (the number of budgets, the number of budgets, and the budgetary balance), and determine whether the business activities can be generated according to the approval process (as shown in the figure). For example, a company's production department purchases fixed assets according to the company's budget. First, the purchase application form is filled out by the person in charge of the production department, and then audited by the production manager. The purchase of fixed assets below a certain amount of money may be audited by a financial officer. For a fixed asset purchase of a certain amount, it may be necessary for the general manager or general manager of the company to examine the purchase of the fixed assets. If the business activity sponsors fill in the application form to the head of the Department for examination and approval, the financial examination and approval, and the approval of the deputy general manager, the control system shall automatically show the total annual budget of the activity, the number of budgets for this month, the number of budget execution and the actual number of months in this month.

The same as the budget analysis system, the control system also needs data integration capabilities such as actual accounting, ERP and other business systems and budgeting system, so as to ensure seamless information connection among modules.

How to make budgetary management support decision-making?

In addition to providing management and analysis functions to operators and management personnel, a comprehensive budget management system can also provide intuitive and instrumented key indicators data display for management decision makers. It can dynamically display the key index data of the budget and the actual implementation of the indicators, and can drill down detailed business and financial data for specific indicators.