Filing Of Documents And Files (Quality Requirements For Files)

The twenty-third is to unify the standard of filing and guarantee the quality of the files.

Twenty-fourth article

The twenty-fifth archived documents and materials should be complete and complete.

Twenty-sixth, in the archival documents, each document should be set up together with the same document, such as the positive part and the attachment, the seal and the final manuscript, the request and the reply, the forwarding document, and the original document and the various documents.

Twenty-seventh documents of different years are generally not allowed to be placed together, but the annual request and reply are placed in duplicate papers in the year. If there is no duplicate, they should be placed in the requesting year; the plan for the year should be placed in the first year; the annual summary should be placed in the last year; the document for the inter annual meeting will be held in the opening year of the conference, and the filing of other documents will be carried out in accordance with relevant regulations.

The materials in the twenty-eighth volumes should be arranged in different situations. The inseparable documents should be arranged in sequence, that is, before the reply is requested, after the request is made, the attachment is in the front, the attachment is in the back; the printed document is in advance; the other documents and materials should be closely linked and arranged in a systematic way according to their forming rules or characteristics.

In the twenty-ninth volumes, the number of documents should be compiled in sequence.

The binding files should be printed on the upper left corner of the right upper corner of each page with text.

Thirtieth permanent, long-term and short-term files must be completed in a prescribed format.

The words should be neat.

The volume directory is placed in the header.

Thirty-first descriptions of the documents in the volume should be filled in the reference form by item.

If there are no circumstances to explain, the names and periods of the establishment and the inspectors should also be filled to indicate responsibility.

The reference form should be placed at the end of the volume.

The cover of thirty-second cases should be written in brush or pen by item, and the handwriting should be neat and clear.

The format of the binding and the various parts of the files of the thirty-third files:

File binding.

Before binding, the material in the coil should be removed from the metal. The damaged documents and materials should be mounted on the basis of the papered technical requirements. The handwriting should be copied and copied with the original document. The file should be bound by three holes, one end and one end.

The format of each part of the thirty-fourth files is: the soft cover (including the contents of the files in the volume). A document is enclosed on the back of the document (including the reference form). It is loaded into the volume box in order of file number and kept in the filing cabinet.

The thirty-fifth system has been implemented since the date of issuance.