The Concept Of Document Management And The System Elements Of Document Management

< p > < strong > Introduction < /strong > < /p >

< p > > a href= "http://sjfzxm.com//business/" > document management < /a > Document Management, documents are important intellectual assets of enterprises.

In enterprises, documents are usually in the form of electronic documents, such as Microsoft.Doc format, xls format, PPT format, PDF format, plain text.Txt format and so on. From content, it may be business contracts, meeting minutes, product manuals, customer information, design documents, promotion of copywriters, competitors' information, project documents, experience and so on.

These documents may be nature of the process, or they may be documents issued by the company. They may be in the writing stage, or they may be archived and cannot be modified again.

The status of documents includes drafts, formal, locking, invalidation, archiving, deleting, etc.

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< p > document management refers to the storage, classification and retrieval of these documents, spreadsheets, graphics and image scanned documents.

The key problem of document management is to solve the problems of document storage, document security management, document search, document online viewing, document collaborative writing and publishing control.

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< p > document management is most useful in law firms, insurance companies, government financial departments, advertising agencies and other commercial areas with large number of written documents or video operations.

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< p > with the progress of information technology, document management has attracted more and more attention from enterprises. However, in the process of document management, enterprises often encounter the following problems: massive document storage, difficult management, slow search and low efficiency, confusion in document version management, lack of security in file security, inefficient collaboration and sharing of documents, and difficult knowledge management.

Therefore, document management has gradually become a hot topic of domestic and foreign industry research.

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< p > < strong > system elements < /strong > /p >

< p > which types of documents and other contents can be created in the organization.

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< p > which templates are used for each type of document.

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< p > which metadata is provided for each type of document.

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< p > where documents are stored at each stage of the document lifecycle.

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< p > how to control access to documents at every stage of the document lifecycle.

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< p > when team members work together to document creation, audit, approval, release or disposal, how to move documents within the organization.

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< p > which strategies should be applied to documents in order to audit related document operations, to retain or dispose of documents in appropriate ways, and to protect the contents that are of vital importance to the organization.

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< p > how to pform documents when they are moving from one stage to another in their life cycle.

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< p > how to treat documents as enterprise records. In this case, documents must be retained according to legal requirements and company guidelines.

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