Writing Instructions For Foreign Trade Correspondence

You need to use simple and plain language to express your meaning accurately, so that the other side can clearly understand what you want to say. Around this point, Xiaobian summed up several aspects of the content, hoping to have a reference for writing foreign trade letters.

　　 1. Colloquial

Each trade correspondence is a communication with the recipient. People are emotional, so you need to embody the emotional side in your letter. As a matter of fact, we simply understand that each letter is written on paper only. Use more simple and clear sentences, use my / we as the subject, so that we can read our letters enthusiastically and friendly, just like the conversation between two friends, so simple, natural and humane.

　 2. Intonation

Because this foreign trade correspondence has its purpose, the tone of tone used in the letter should also be in line with your purpose. Before you write, you might as well think about it carefully. What kind of purpose do you want to achieve in writing this letter? What kind of influence do you want to have on the recipient? It is apology, persuasion, or resolute, demanding sex. This can be expressed by tone and intonation in the letter.

　　 3, courtesy

The politeness here is not simply to use some polite phrases such as your kind inquiry, your esteemed order, etc. Instead, we need to embody a way of thinking for others and being considerate of their feelings and situations. If you are in such an attitude to communicate with others, even if you refuse this request, you will not lose this friend, and will not affect future opportunities for cooperation.

　 4, concise

As mentioned earlier, we should use simple and simple language to write letters, so that letters can be read simply, clearly and easily understood. Use common words to avoid unfamiliar or spelling complex words. When a word can be expressed, do not use phrases. Use short sentences because they are easier to understand. In the same seal letter Avoid using multiple words of the same meaning.

　　 5. Reply promptly and promptly.

Reply to buyers must be prompt and timely. Because buyers usually look at the first few replies received and choose the right suppliers from them. If the seller fails to respond promptly, he may lose business opportunities because he can not get the chance.

　　 6, heading

This is especially aimed at writing e-mail. Perhaps many people do not realize that in fact, the title of E-mail is a very important part. The first impression that your email gives to the other person is done through the title. If Title Without content, it looks like mass spam, many buyers will be deleted directly.

　　 7, precise

When data or specific information is involved, such as time, place, price, Item number Wait, be as precise as possible. This will make the content of communication clearer and help speed up the process of affairs.

　　 8, pertinence

Please write the name of the other company in the mail, or directly address the addressee's name on the letter. This will let the other person know that this mail is specifically for him, rather than the kind of mass circulars, so as to express this importance. If the name of the addressee can not be determined, write "Dear Sirs" or "Dear Sir or Madam" in the column of address.