Disclosure Of Enterprise Document Management Issues

Many people now realize the horror and danger of leaking. But many people feel that this kind of thing is far from their business. Or companies feel that their secrecy work is doing well.

This is a wrong idea. The enterprise leaks out behind every enterprise. If you take a wrong step, he will knock you down. Many enterprises pay a bloody price because they belittle this matter. Some enterprises only give documents to a few people. But in today's society, companies are usually not a few people to do something. Instead, we need to share some files. We all know that once a document is shared, it means that it is not confidential. Copy, paste, thousands of confidential documents can be published. Want to solve Leak There are two ways to solve the problem. The first is to prevent staff turnover and reduce the turnover rate of enterprises to "0". The second is fortification of enterprise documents.

It is inevitable that the loss of employees in enterprises is caused by the iron camp. No enterprise can guarantee that no employee is leaving. No matter whether the enterprise is a government department, a public institution or a well-known company, for example, the Public Security Bureau, Alibaba, apple, etc., there are many key staff members leaving. Or a lot of small business employees leave, they will take away all the documents that the company can get. So we want to keep the security secrets of enterprise documents. It can only start with document fortification and document management.

How to defend enterprise documents? How to do well in document management? How to ensure the safe and efficient office work? For this reason, Xiaobian consulted the most professional software in the document management system in China. The expert team of software can get E6 to cooperate with the document management system as an example to explain how to fortify documents and protect enterprise safety and improve office efficiency.

The first is fortification. Fortification of documents is difficult to set up. Because the protection is all-around, not a certain aspect can be done well. Like the barrel principle, the shortest block determines the amount of water in the bucket. Protection is the thinnest link and determines the strength of protection.

Software provided Privilege management It can set corresponding permissions for each employee. Directly defend enterprise document security from the front. Reduce the exposure of enterprise documents. Arrange permissions on demand, so that documents can be stopped to everyone's needs.

And software aided by regular backup, limit IP and so on. The software is centralized storage of enterprise documents, and can be backup regularly after centralized storage. Ensure that every document will not be lost or damaged. Limit IP function to allow employees to work in designated areas and avoid working in public places, resulting in leakage of enterprise information. At the same time, there are functions such as storage encryption, login prompt and so on, which can detect and avoid hidden dangers at the first time.

Second is to improve office efficiency. The most fearful thing to protect enterprise document security is to sacrifice convenience, efficiency and efficiency for safety. In order to adapt to a certain system, it is hard to change the habits of employees. This may protect enterprise document security, but the decline of office efficiency is another problem for enterprises. The resulting E6 system simplifies operation and seamlessly integrates with many office software. It doesn't take time for employees to become familiar with the system. It takes only a few minutes to master it.

The system provides many convenient office functions. Just like version management, intelligent rules, etc. The version management provided by the system can record the idea of each time when it is adapted, and then save it. When you want to revert to the previous version in the future, you can read one's own records of each version's attributes, so that you can easily choose the version you want to return to.

Intelligent rules enable documents to run automatically. This function is the most advanced technology at present. Set the corresponding trigger conditions and execution actions. It allows the document to move itself. Automatic execution of certain operations. The implementation and application of this function can be described as an era division. A system of "death" begins to transform into a "living" system. True intellectualization and automation begin to enter our life and work.

The security and efficiency of the document management system can solve our work. Document management Predicament and office quality problems. This kind of document system is now relatively popular in China. Sinopec, China Mobile and other large enterprises have already reached cooperation with the software. I believe that in the future, the document system will be recognized by many enterprises and enter every company. Letting job hopping is not horrible. Make work more efficient.