Secretary's Important Professional Skill: Travel Arrangement

　　 (1) domestic travel

　　 A business travel Front: confirm the purpose and date of the trip;

Confirming the general manager's travelling companion

Communicate with relevant personnel on business trip to make sure the schedule is clear. )

Confirm the schedule, book the air tickets (pay attention to selecting airlines, models and flights), hotels (choose the hotel that the general manager is accustomed to, familiarity with hotel telephone, fax, etc.), pick up / send personnel (clear contact person's contact way).

Perfect and meticulous schedules (time, place, participants, agenda, etc.) (see examples).

According to the general manager's habit, prepare the items for business trip (see the goods carrying table).

A letter of authorization is issued and sent to the relevant departments and related personnel on the day before the general manager's business trip.

　　 On business trip

First, master the contact information of the general manager after arrival, and notify the authorized person and other relevant personnel if necessary.

According to the general manager's schedule, inform the company and GM about the progress of business at any time.

In line with the work of the general manager's authorized person, timely grasp the company and business Relevant information.

Communicate with relevant personnel and general manager in time and adjust the schedule in time.

　　 After business trip

Timely report to the general manager about the company's internal affairs and business progress during the business trip.

Arrange business information (including information, business cards, memorandum of interview), forwarding relevant personnel or archiving as required.

Thank you to the general manager for the necessary partners.

Reimbursement of travel expenses;

Follow up business follow-up;

　 (two) travel abroad

The arrangement and contents of business trips abroad are roughly the same as those of domestic ones.

Prepare PRESETATION (Chinese / English) according to the latest business situation of the company, confirm the demonstration equipment with the other party, and prepare the color printing film and printing manuscript if necessary.

When buying tickets, avoid transit stops, choose good airlines and services, choose long flights.

Pay attention to the preparation of all kinds of documents and invitations, and remind the general manager to carry them.

Prepare gifts according to guest level and national customs.

Prepare local maps and national customs information;

Confirm that the other side or we provide translation services.

After returning home, I thank the inviting party.

　　 (three) accompany business trip

Accompanying the general manager on a business trip has undoubtedly put forward higher requirements for the Secretary's work. Before the trip, he asked the Secretary to pay attention to the following matters in addition to the matters mentioned above.

Before boarding, the general manager will be responsible for airport construction fee purchase, ticket replacement and boarding procedures.

Upon arrival, check the hotel check-in procedure, understand the room number and telephone number of the general manager, and inform the general manager in time to the secretary room number.

Check the schedule of the day and the two day in time.

Set up early morning wake-up call and arrange breakfast.

Implement vehicle according to the schedule of the day.

Timely reminder and advance implementation of the arrangements;

Bring the general manager's name card and necessary meeting materials (report manuscript, meeting memo, interview outline).

Pay attention to establishing various customer relationships (including government leaders, partners, media).

　　 Clothing Requirements: generous professional wear, light dress; attention to speech and manner;

After the return of a business trip, the general manager's communication with clients will be implemented and tracked one by one, and timely reimbursement will be arranged.