Interpreting The Basic Etiquette Of Conference Call

　　 Teleconferencing Preparation etiquette

1, quiet area

During the conference call, the attendees must find a quiet place. If you are playing with or playing noisy dogs near your home, you will be very distracted to other participants at this time. Therefore, it is recommended that you must find a place that is not disturbed. If you are at home or in an office, it is best to make clear to your family members or colleagues in advance. You have to open a conference call. Do not disturb you during this period. I would like to thank other participants in the conference call.

2, telephone inspection

People who take part in the conference call check their phones before the meeting to make sure that there is no problem, so as not to affect the meeting. If you use a fixed telephone to make a conference call, check if your line is worn out. If you use mobile phone to make a call, check whether there are signal problems or other electromagnetic waves nearby, such as microwave ovens and so on.

When using headphones, use quality and good headphones to ensure sound quality.

3, formulate the basic rules of the conference

　　 Conference organizer Before the meeting begins, it is necessary to state the basic rules that must be observed, including: the theme of the conference, the personnel who attend the meeting, the time of the meeting, the division of the meetings, the discipline of the meeting, and so on, so as to ensure the effective meeting.

　　 Conference call Ceremony

1. Attend the meeting on time.

Attendance must be punctual when attending the meeting, especially when there is time difference between the district and the participants. Punctuality is a professional sign because it makes it difficult for participants to chat on the teleconference and wait for the latecomers. Teleconferencing should not be suspended because participants will be forced to listen to your music, otherwise they will not be able to determine when and whether they will continue to talk.

2, introduce etiquette.

Introductions include presentations of presenters and participation by members of the conference to introduce themselves. All participants will arrive. The host should introduce everyone and provide a brief background or a description of the person's responsibilities in the conference call. This introduction is necessary, because there may be guests or new people in the conference call.

It is also very necessary for individuals to introduce themselves. Although we can not meet each other, introducing each other is a process of building good relationships, especially when your customers or guests attend a conference call.

3, conference presentation etiquette

All the people attending the conference should regard the conference call as face-to-face communication. Participants must relax in their speeches, publish their personal opinions or suggestions in a systematic manner according to the content they prepared in advance. When participants express their views, they must be simple and clear, avoid the inconvenience caused by repeated inquiries, and express their thanks to the participants after they finish speaking.

　　 Telephone conference etiquette avoidance

1, avoid noise.

In the conference call, you should avoid constantly clearing your throat, holding your pen to beat the table, or playing with your mobile phone.

2, avoid interrupting others' speeches.

It is impolite to interrupt others' speeches at random, whether in telephone conference or in peacetime with others. Even if others are different from you, you have to wait for others to finish talking before you state your views. This is a sign of manners.