Hainan Authority Conducts Knowledge Training On Official Document Writing

The Hainan authority has conducted an internal document writing training exchange meeting to explain the exchange of official documents frequently used by the civil servants in the daily work.

Document writing is an important skill in daily work of government organs. For a long time, the Hainan authority has attached great importance to the various official documents of the authority. Normalization Work, and actively promote the standardization of the official documents of the authority, has also been affirmed by the relevant departments of the authority.

In January 1st this year, the authority issued a new version. Document processing Detailed rules and regulations have been made from the form of official documents to the rules of writing, and the format of official documents has also changed greatly. With the development of supervision work, the emergence of new situations and some conceptual fuzziness have an impact on the standardization, unity and beauty of the official documents.

This Document From the perspective of the title of the document, the sending unit, the attachment processing and the note format, the training exchange has explained the types of official documents, such as telegraph, red head document, official letter, minutes, etc., and played a positive role in further standardizing the official documents and standardizing administration work.

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The distinction between official documents and official documents is further divided into descending articles, ascending texts and parallel texts.

The downlink text is a document sent to subordinate organs. Most of the categories belong to this category, including orders, orders, decisions, notices, announcements, notices, notices, approvals, minutes, etc. The upward text refers to the official documents submitted by the higher authorities. The main languages are reports and instructions. Parallel text refers to the line of communication between the same level organs or non subordinate organs, and the most commonly used is the letter. The bill is a matter for people's governments at all levels to submit their deliberations to the Standing Committee of the people's Congress at the same level or the Standing Committee of the people's Congress.

From the vast majority of languages, the direction of writing is fixed, such as asking for instructions and reports for uplink only. Decisions, bulletin and reply are only used for downlink. When writing the draft, it is necessary to choose the language correctly according to the relationship between lines.

In the actual operation of official documents, there are several kinds of languages which are not very fixed and have some flexibility. If you want to see it, you can use it as a descending text, or as an ascending or parallel text. You should inform the following articles and sometimes send parallel texts to non subordinate organs. As a parallel letter, you will occasionally be used to ask questions or contact general matters between the upper and lower levels. Besides the downlink, the minutes can also be forwarded to the request for approval or served in parallel.

According to the nature of official documents, it can be divided into six types: regulatory documents, directing official documents, published documents, reporting documents, linking documents and documentary documents.

Regulatory documents refer to documents issued by the state power organs and administrative organs under the statutory authority, which stipulate the norms and norms of behavior of people or organizations, including regulations, regulations, methods, rules and regulations, etc., which are obviously mandatory and binding. Such documents are often issued in the form of orders, orders, notices, etc.

A command document refers to a document issued by a higher authority to a lower level organ to announce its decision, deploy its work, carry out its command, coordination and management according to its statutory functions and powers. There are orders, orders, notices, notices, comments, and so on.

The reporting document refers to the document that reports, reflects the situation, makes suggestions, asks questions, and asks for consideration. The main languages include reports, instructions and motions.

Publication documents refer to official documents conveying information, announces matters and requirements through newspapers, radio, television and other news media or public posting. There are notices, notices, announcements and so on.

Interconnected official documents refer to the official documents or departments that relate to each other and work together, ask questions and answer questions. Letters are commonly used.

A record official document refers to a document that records the situation of meetings and concludes matters agreed on at meetings. Commonly used documents are minutes.