Reflection On Archives Management Of College Students

College Students archives It is the gradual formation of college students from enrollment to graduation. It records the true situation of a student's moral, intellectual, physical and aesthetic aspects during the period of school. It is a college student's learning, experience, ability and important social practice, and also provides an important basis for the employment of College Students and the selection, appointment and assessment of personnel in various organizational units. Due to the increasing enrollment of universities and the increasing number of graduates in recent years, there are more and more problems in the management of College Students' files.

At present, there are some problems in college students' archives. First, management is relatively centralized. Some university students' files are managed by Student Affairs Department and employment guidance center. They are familiar with the new materials that students are studying in Colleges and universities. They can save many middle links and improve their work efficiency, but they can not uniformly numbered, pack, page and compile catalogues for students' files. dispatch To print and transfer student files hastily, resulting in confusion and lack of files in students' files. Two, management decentralization. Some university students' files are scattered by the management of various classes of college counselors, without the need to configure specialized personnel and archives, saving unnecessary expenses, but serious archives fraud is not conducive to fair competition among university students. Three, the regulations and regulations of student archives management are not perfect. There is no uniform and detailed rules and regulations for the management of student records in Colleges and universities. Due to the different collection periods of students' archives, the student archives are incomplete. Four, the confusion of graduates' file dispatching and the increasing number of students staying in the archives are increasing year by year. With the self employment of university graduates, graduates have temporarily left their records in schools because of failing to implement their work units, resulting in a large number of students' files in universities and increasing the burden of archives.

How to improve the management of College Students' archives? First, establish a standardized student file system and improve the standardization of archives. To establish a unified format and standard for the management of university student files, the academic affairs office, the admissions office and the Student Affairs Office will, once a month after the enrollment of freshmen, sign new information on the freshmen's portfolio and hand over the new information to all the colleges. Each college will receive the freshmen's files according to the requirements of the archives, complete the collection and collection of the freshmen's files in the prescribed time, and hand over the archives to the archives, so that the management of university students' archives can be dispersed and dispersed. Second We should unify the standards of student archives and ensure the normalization of archives. Archives should be established in strict accordance with the People's Republic of China archives law and the archives management measures of colleges and universities, which is conducive to standardizing the standardization of student archives management. Third, improve and perfect the management methods of university student archives. We should give full play to the leading position of the archives so as to guide and supervise the management of student files in Colleges and universities. In the management of student records, ensure the integrity and authenticity of students' files. No unit or individual can arbitrarily extract, destroy, forge or alter student's file information. Violators should be investigated for their responsibilities; fourth, develop a student file management system. According to the actual situation of student file management, colleges and universities should formulate regulations and implementation rules that are applicable to the actual student archives management, clarify the management system and management contents of student files, make unified norms for students' files in schools, transfer and retain, and combine with the actual conditions of schools, formulate specific rules and regulations for borrowing, receiving, keeping secrets, etc., implement the whole process management of student files, gradually realize the institutionalization and standardization of student file management; and fifth, strengthen the information management of student archives management. With the increasing number of student files dispatched at school, in detention and employment, each student's detailed archival materials are input into the computer, and all kinds of information database systems of students are established so that they can quickly and efficiently carry out inquiries, searches, statistics and analyses of student information, and provide reliable information services for school management students and employment departments.