Conference Etiquette: Perfect Organization Of Meetings

(1) draw up the theme of the conference. The theme of the conference is the guiding ideology of the conference. The form, content, tasks, agenda, time limit and attendance of meetings are only decided by the theme of the meeting.

(2) notification of the conference. It should include the following six items: one is the title, which focuses on the name of the meeting. The two is the theme and content, which is an introduction to the purpose of the conference. The three is the duration of the meeting, and the beginning and ending time of the meeting should be clear. The four is the time and place for registering, especially for traffic routes. The five is the participants of the meeting. If the object can be selected, specific conditions should be specified. The six is the meeting requirement, which refers to the preparation of materials for the participants, the preparation of daily necessities, and the reimbursement of travel expenses and other expenses.

(3) drafting Conference documents 。 All documents and materials used in the conference should be completed before the meeting. One of the main materials should be one of the participants. The conference documents needed to be carefully prepared are mainly used for opening speeches, closing speeches and thematic reports. The attendance of the participants should be well arranged. For transportation, accommodation, medical care, security and other specific work, we should be prepared carefully and properly. We must arrange the venue well. It should not be too big and empty, nor should it be too small to be crowded. We must carefully debug the necessary audio, lighting, air conditioning, projection and camera equipment. Stationery and beverages should also be prepared. Arrange the seating arrangements.

(4) arrange the seats on the rostrum. Our current practice is: the front row is higher than the back row, the center is higher than the two sides, and the left seat is higher than the right side. For any important meeting, a table sign with its name should be placed on the table in front of each person on the rostrum. array Auditorium There are two main ways of seating at present. One is to take a seat in accordance with the designated area. The two is free sitting. At the stage of the conference, the main work of the organization's preparation for the conference can be divided into three parts in general. Perform routine services. Outside the venue, special personnel should be arranged to escort, guide and escort participants. The attendees of the aged and the weak should also be given priority attention. In addition, it is necessary to arrange certain recreational activities for participants. Within the venue, the participants should be responsive to their needs, smell and change, and meet all their legitimate requirements as much as possible. We should carefully compile conference briefings and hold large and medium-sized meetings with longer duration. Do a good job of meeting minutes. All important meetings, whether they are plenary meetings or group discussions, must carry out necessary minutes.

　　 Minutes of the meeting It is a written material that is responsible for recording the contents of the meeting. The name, time, place, personnel, presiding officer and record are included. At the end of the conference, there are three main organizational preparations. (1) forming a conference document to convey. (2) processing of documents related to meetings. (3) to facilitate the return of participants. Generally speaking, the conference discipline that participants should strictly observe in attending the conference mainly consists of the following four contents. 1, standard dress; 2, punctuality; 3, maintain order; 4, concentrate on listening.