Places For Service Etiquette In The Venue

The service etiquette of the venue is an important link to ensure the smooth progress of the meeting and the success of the conference.

In most of the meetings, the seats of the participants were arranged in advance. The participants should be seated, or divided into several parts.

The persons attending the meeting may not be familiar with the venue in advance. Therefore, the staff of the conference should guide the seats.

This will not only facilitate the participants, but also maintain the order of the venue and ensure the effectiveness of the meeting.

Some large conferences, larger venues, a large number of participants, and more need to guide seats.

In order to reduce the burden on the staff members of the conference, a printed seating table can be used to set up instructions on the venue, to indicate the number of seats in the attendance card or the attendance card, so as to guide the participants to find their own seats successfully.

The documents and materials needed for the meeting should be distributed to each participant in a timely and accurate manner.

There are two forms of distribution of conference documents and materials.

The distribution of documents and materials prior to the meeting can be dealt with by the staff at the venue entrance to each attendee when the participants enter the venue, or a document material should be placed on each participant's seat as required before the meeting.

The distribution of document materials in the conference can distribute the conference staff to each group, and each person is responsible for distributing and collecting documents and materials in each group.

The documents that need to be recovered are usually written in the upper right-hand corner of the document. The time of receipt and receipt must be registered so as to avoid leakage.

3. internal and external contacts, information pmission

During the conference, it is not isolated from the outside world. It requires conference staff to carry out internal and external contacts and pmit information.

If the emergency departments concerned need to convey the attendees, deliver letters, telegrams, telephone calls and so on.

The staff of the conference should pay attention to the confidentiality of the contents of the meeting, and the contents of any confidential meetings should not be leaked out.

For example, it is necessary to prevent personnel from entering the conference hall and ensure the safety of the meeting place.

If the meeting is in chaos, the staff of the conference must make and mediate in time.

In particular, important high-level meetings are prevented from occurring in chaos.

5. handle temporary assignments.

In the course of the meeting, there may be some unexpected temporary changes. The staff members of the conference should consult the leaders in time and take emergency measures to deal with the instructions of the leaders.

6. other services

Prepare the items such as pen, ink, paper and so on in time.

Ensure the venue's light, keep the venue clean and clean, and take photos at the venue.

For a longer meeting, tea should be prepared.