Community Document Writing Guidance: Proper Use Of Official Documents

First, the meaning of language.

In the process of official document writing and processing, the documents with the same nature and usage are merged into the same kind, and a fixed name is given to each document. This is the name of the official document, that is, the kind of official document, or the short language.

Writing is an indispensable part of official documents. All documents must be marked in the title.

Two, correctly indicate the role of language.

1. the correct marking of the text in the official document is conducive to the maintenance of the seriousness and standardization of the official documents.

2. is convenient for the writing of official documents.

The regulations and measures have clearly stipulated the scope of application of each kind of official document, and the relevant laws and regulations also clearly stipulate the uses of some documents, such as laws, regulations, economic contracts, legal documents, diplomatic documents and so on, and some other documents, such as summaries, investigation reports, notices and so on, which are used by people in the long run practice.

And the writing of each document has been formed through long-term practice and gradually standardized. Some writing methods such as accident investigation report and so on have been clearly stipulated by the competent authorities.

When writing official documents, the correct selection and marking of writing can help us to understand the basic requirements and basic norms of writing, and improve the efficiency and quality of writing.

3., provide convenience for official document processing.

According to the relevant regulations and practices, there are different ways of handling different languages.

The relevant departments and related personnel handling the official documents by the receiving and distributing organ may make corresponding treatment according to the name of the language.

For example, the requesting instructions should be submitted to the relevant leaders and relevant departments for approval and processing in time.

Generally speaking, there is no need to reply to the reports, only to pass on the relevant personnel.

When writing official documents, be sure to choose the correct type of writing.

No use, misuse or creation of languages will damage the utility of official documents.

Three. Choose the basis of language.

1., the selection of languages should be based on the relevant laws and regulations of the state and the relevant regulations of the party and the relevant leading bodies of the state on the handling of official documents, and select the appropriate and standardized language.

We must not violate the relevant laws, regulations and standards.

2., we should look at the working relationship between the author and the main recipient.

Only when the author is the subordinate organ of the principal recipient, can he select a descending language with prescribed, leading, and publicized features.

When the author is the subordinate organ of the principal recipient, the reporting uplink style can only be selected.

When the author is subordinate or subordinate to the main recipient, he can only choose the parallel parallel language.

3., we need to see the author's authority.

There are certain kinds of languages that clearly define the rights of users. If the authors do not have the prescribed statutory authority, they can not be used.

Such as orders, resolutions, motions, announcements, etc.

4., we need to look at the purpose of writing and the requirements for writing.

Each type of language has a specific scope of application, which is only effective in achieving the purpose and requirements of a particular line.

Therefore, we should select the most suitable form for expressing and implementing specific purposes and requirements.

Four, correctly distinguish some confusing languages.

There are similarities and differences between some languages in official documents. They are not only related but also different. They are easily confused when they are used.

It is directly related to the quality of document, the quality of expression and the convenience of official document processing.

Emphasis is placed on the standardization of official documents. In particular, we should pay attention to distinguishing some confused languages.

(1) decisions and resolutions

They are all command documents with constraints, norms, directing or guiding functions, which have many similarities in nature and writing.

From the point of view of writing, they usually do not write the main sending organ before the text, but they can indicate the "main delivery" or "delivery" units in the copy terminal.

They are composed of three parts: the basis of writing, the articles and the concluding remarks. They can be seen as the contents of a paragraph, one paragraph, multiple sections, general provisions and subdivisions.

But they have the following notable differences.

1. the written process is different.

Decisions can be discussed and approved by the conference, and can also be issued by the leading organs or organs and units.

The resolution is strictly enforced and must take effect before plenary meetings or representative congresses such as the Party Congress, the people's Congress, the staff congress and the member's Congress.

2. the issuing organs (organizations) are different.

The leading organs at all levels and the leading bodies of institutions and units can make decisions, and resolutions can only be issued by the holy hand pass conference, and the resolutions can not be issued in the name of organs or units.

Because of this, resolutions are no longer listed as commonly used documents of state administrative organs.

3., the content is different.

Decisions are mostly made for arrangements for important areas and important actions.

Therefore, it can be divided into important tasks of deployment and command.

(referred to as deployment decisions), decisions on specific matters (decisions on matters) and recognition of sanctions.

The contents of the resolution are mostly important decisions of a system, a unit and an organization with overall principles and principles.

It can be divided into deployment command resolution, ratified resolution and special resolution.

4. different roles.

Decisions are mandatory.

Play a leading and guiding role.

The resolution has a variety of functions: some of them have directives, such as the "resolution of the Standing Committee of the Sichuan Provincial People's Congress on relying on science and technology to revitalize agriculture", such as the "Standing Committee of the Standing Committee of the people's Congress of China", some people who speak rationally and make comments on the people and things concerned, such as the resolution of the CPC Central Committee on the history of the party since the founding of the people's Republic of China, and some have the calling nature, such as the resolution of the Central Committee of the Communist Party of China on the guiding principles of socialist spiritual civilization construction: some have the approval, such as the resolutions adopted by the Party Congress and the people's Congress on various work reports.

5. writing format is different from endorsement.

The resolutions are endorsed by the brackets under the heading, and the names and dates of the resolutions are adopted.

The decisions adopted by the conference are endorsed as well as the resolutions; the decisions issued by the leaders indicate the issuing organs and the written date after the text.

(two) notices and notices

Notices and notices are well-known documents, and they are not classified. They must be published publicly, published, posted, broadcast or broadcast on television, and their writing is similar.

But they also have obvious differences.

1. the scope of application is different. This is the main difference between the two languages.

The notice is used for announcing important matters at home and abroad, announcing certain statutory matters, and announcing matters that should be followed or known to a certain extent.

2. the different announcements of the issuing units shall be issued by the higher level state organs, the organs of the people's Congress and the designated organs of the relevant laws and regulations.

It is stipulated that the winning announcement shall be issued by the leading body of the government organ or the organ and organ, and the notice of publicity shall be issued by any administrative organ, organization or unit.

But the party's

Official documents usually do not need these two languages.

3. send different announcements to the relevant authorities at home and abroad and the relevant legal authorities.

Notices are issued to organs and related personnel within a certain scope.

4., different announcements emphasize legal authority, and Zhou Zhi affairs often have strong legal or administrative effectiveness.

Apart from statutory organs or higher level administrative organs, grass-roots administrative organs and enterprises and institutions do not need to publish notices.

There are certain stipulations in the prescribed notice. The matters involved often require a certain range of organs, units, and masses to observe or deal with, and have certain binding force on them.

However, the notices are only informative and sensible.

Special attention should be paid to not abuse the notice.