What Are The Skills Of Enterprise Document Management?

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Often encountered many problems, for example, documents scattered in the personal computer can not be unified management and calling, resulting in the loss of knowledge of the enterprise; the version of the document is not uniform, and the version errors of the documents lead to complaints from the leaders and customers. Most management software's document management functions are menu oriented, individually uploaded documents, and classified storage. This way can only save the document itself, but can not record the causes and processes of the documents, and the version of the documents is chaotic.

When performing the document management function, the collar enterprise execution and communication platform not only uses the menu mode to provide the way of uploading documents, but also carries out the document management synchronously during the work report, that is, whether the attachment uploaded from any work report will be automatically archived in the document library according to the location number of the project task event.

The way of location number records the whole process of document generation: people, time and things. When clicking the document number, it can not only download the document, but also see the complete context of the document, so it can retain the knowledge and the process of knowledge generation.

Document classification management can not only classify items, users, groups, but also add labels to manage these documents as a whole and form an enterprise knowledge base.

Automatically generate location numbers for documents

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It contains abundant document information: document name, document owner, document upload time, document location number and so on. These information are automatically recorded in the process of uploading documents in our daily work report.

Each document is uploaded to generate the document number showing the location of the document: through the location of the document (such as P6-T28-E349), we can see which document belongs to and which task it belongs to, whether it is uploaded when the task is created, or whether it uploads and clears the document in the task report work.

Permission control for documents

Documents need strict management, so in the document system, users can set up the viewing permission of documents when they upload documents each time. There are five kinds of permissions for document viewing: including full disclosure, project participants visible, task participants visible, event participants visible,

Set the level of confidentiality of the document to limit the scope of the document and to protect the document effectively.

Record view records of documents

Do you want to know if the document you uploaded has been downloaded? Who has been downloaded? In the Linkwedo document system, when the document is viewed, it automatically records the number of documents being checked, the viewing time, the name of the viewer, and so on. The above information is directly presented to the user to facilitate users to grasp whether the document has been noticed and what users have viewed it.

Record the generated context and restore the generated scene of the document.

In the Linkwedo document system, not only can we download documents, view the contents of the documents, but also understand the generation process of the documents or the comments we get.

By clicking the location number, you can enter the details of the document to see the details you need to know. You can directly see the process of document generation, understand the causes and consequences, even if the document uploads have left, you can accurately judge the version of the document according to the comprehensive reduction scenario.

Classification management of documents

In Linkwedo document system, documents are classified according to different attributes, such as classification by department users, classification by department projects, classification by groups, and classification by time. They can also add labels to documents, freely classify and manage documents, and quickly find the required documents by categorization of documents.

Statistical document data

Provides data information from the global view of documents, such as the number of documents viewed by all permissions of individuals, and the number of documents uploaded by individuals.

Label function

Add labels to documents, manage documents by labels, and form knowledge base of enterprises.

Document search function

It supports fuzzy search function, and part of the input document can search the document.