How Can We Do Well In Document Management Of Projects?

Document processing is a top priority in document management, because all the standards and requirements set up around the document are for convenience.

In the use of project documents, the most common problem we encounter is how to find files, how to quickly preview and modify files, and how to manage different versions of documents.

Search is already an indispensable means for us to find information.

Compared with the search for layers based on the structure tree, searching files based on the contents and properties of documents will be more effective.

Strong search should cover all aspects of the file, whether it is the name, content, modification time, or modify the human, classification and custom attributes. The more detailed search criteria, the faster the location of the required files.

At this time, the classification and labelling of the files in front of us play a significant role.

In this era of mobile office becoming more and more popular, many jobs are no longer limited by time and place.

Matching, we should also be able to view files anytime and anywhere.

Whether it is webpage, tablet or cell phone, whether word, Excel or PDF, as long as there is a network, the preview needs of all kinds of documents should be all met.

Finally, it is to manage the different documents.

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In a project, changes in the use of documents are very common.

The best way to change documents is version management.

First, detailed document changes are required.

Knowing when to change the document and comparing it with the version, it can quickly find the difference. Secondly, the final version of the document should be convenient for people to use. If the history can only be seen by changing the history, the cost of the final version will be greatly increased.

For old versions, records should also be kept.

Whether version checking or version backtracking, improved version management will maximize the value of each document version.

Document distribution is similar to the requirement of message publishing. On the one hand, it must ensure the accuracy of the delivery of documents, while ensuring the timeliness of messages.

Using QQ and mailbox to pfer files is not only slow, but also easy to cause file loss and damage.

Therefore, the distribution of documents must be uniform, safe and fast.

Instead of traditional attachments, file sharing or publishing can not only achieve fast turnover of documents on the same platform, but also meet different authority requirements of different personnel.

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After the process of creation, modification, approval and so on, it was finally approved and finalized.

A standardized document that has been finalized is not allowed to be changed or moved at will.

So how can we ensure the accuracy and completeness of document content? On the one hand, we can restrict the operation of related personnel through the perfect permission management, on the other hand, we can set certain operation restrictions to the document through the status mark of files, so as to achieve the management needs of project documents.