Start Cloud University Document Management And Knowledge Base Construction Program

At present, full-time classroom education is gradually pforming into a synchronous cross teaching mode.

That is to say, teachers prepare relevant microlecture materials to the Internet before teaching, and students can improve their learning effect through preview, online learning, and face-to-face thematic discussion in class.

Thus, in the process of producing and sharing knowledge each day, the knowledge documents and user information form a huge document information flow.

With the development of electronization of paper documents, the education industry needs to be one-stop.

Manage solutions and management specifications to facilitate documentation.

The safety of knowledge sharing and the efficiency of ensuring work.

At this point, the subject repository, which is held and used by the college or research group, has become the highlight of the current campus informatization school.

At present, the documentation data of higher education institutions, such as some important teaching materials or scientific research data, exist in documents, pictures, audio or video, and scattered in every student, each teaching and research section, or even every old teacher's storage device.

Considering the ownership and security of documents, these files are difficult to access.

Such as using traditional FTP, shared folder, cloud disk and other knowledge content management methods, its security granularity is too coarse (there are all accounts can be used), which can not guarantee the safety of teaching materials.

In addition, there is no quick and efficient interaction platform among schools, teachers and students.

There is information asymmetry between campuses, inter colleges and interdisciplines, and it is difficult to make effective use of teaching resources.

In the whole process of document circulation, its audit is not standardized, and the lack of version control can easily lead to the non version of the version of teaching files.

Through the KASS enterprise content management system, teachers can unify the one-stop management of teaching documents and other materials, such as pictures, audio, video, etc., and thoroughly solve the problem of internal use and sharing of documents in the education industry.

? three heavy safety guarantee

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On the other hand, KASS enterprise content management system is mainly protected by document encryption, data backup and permission allocation.

Document encryption storage: to avoid illegal embezzlement of teaching materials by external personnel.

After opening the document storage and encryption, the files uploaded to the system are stored in the system after being encrypted. Once the teaching materials are illegally stolen, they can not be opened in other devices.

Data automatic backup: support automatic backup database and complete data backup two ways, fully guarantee the integrity and safety of internal core data.

When the document or hard disk is damaged due to personnel misoperation or virus infection, the full backup data can be recovered at the first time.

Authority assignment: it can allocate authority to internal teachers and students, carry out multi-dimensional and multi-level rights management, ensure that all educational staff can classify documents according to their respective rights.

Granting authorization to folders and files, granting authorization to departments, departments and individuals.

On the basis of ensuring the safety of documents, we ensure the reasonable and flexible use of documents and improve work efficiency.

? rich modules and functions to meet document management needs

OCR recognition: support OCR recognition system, through scanning integration, quickly identify paper and other paper documents, and according to the rules of intelligent classification, to help the education industry to achieve electronic information management, reduce manual errors and work pressure.

Remote communication: educators can truly achieve cross regional teaching through browsers. The sharing of resources is convenient, so that teaching is free from time and place constraints.

Powerful search engine: KASS enterprise content management system has a powerful search engine, can help teachers and students quickly and accurately find the required documents, and also can visit according to time, category, label, file location and other ways.

At the same time, it supports fuzzy intelligent search and search under different screening conditions, which can help teaching staff quickly find the required teaching materials and communicate in real time.

Clear approval process: through the internal framework of the system, online approval can be carried out.

The matching of electronic signature and short message function speeds up the speed of document circulation and the process of examination and approval, and achieves paperless teaching and office work.

Log report: the system automatically records all teaching members' operation records and management logs, which can be checked and monitored at any time, and information data is controlled by a key.

The knowledge base built by the KASS enterprise content management system supports interactive teaching. The file resources are stored in the campus LAN. It can effectively support concurrent visits in class, reduce the dependence on the external network, and ensure the reliable operation of the class.

With the establishment of knowledge base, it is no longer difficult for students to enhance their professional knowledge. After the change of teachers, the documents remain, and the internal collaboration and sharing among trainees is more convenient.

At present, Shanghai's elite education chain, which is highly trusted by parents, has been used in 9 campuses by KASS enterprise content management system to protect its core resources.

Among them, document permissions, detailed operation log log and statistical functions effectively guarantee that textbooks can be shared internally but without loss.

In addition, the first class Shanghai Jiao Tong University Wind Power Research Institute also used the KASS enterprise content management system security and reliable sharing mechanism as early as 2014, allowing internal members to enjoy a better and faster way of sharing resources, so that we can have more time for scientific research and consolidate the leading position of scientific research.