OA System Document Management System: Farewell To "Training While Losing" Embarrassment

Before the popularization of OA system, managers of enterprises have had similar troubles: one employee left office, not only took away company's information and customer information, but also did not leave the work experience to the enterprise.

After the entry of new recruits, the new training will start again. This is the cycle of continuous development, continuous training, and continuous loss. Especially in today's high mobility of personnel, such a cycle will make the enterprise lose a lot of internal and internal friction.

How to avoid frequent occurrence of such incidents, how to reduce the impact of employees' high turnover rate and ensure the stability and development of enterprises? OA system plays an important role in the whole work process.

Alex Hua Tian power OA system document management system to show you how to solve the above problems!

With the development of information technology, the popularity of computers has made more and more electronic documents in enterprises.

The lack of a centralized management document server and knowledge center in the enterprise, resulting in a lot of key data and documents scattered on different computers, facing a variety of risk of accidental loss.

As the most important carrier of enterprise knowledge, scattered documents mean isolation of skills and experience. Once losses are made, it will directly lead to technical and business failures.

With the acceleration of information technology, leaders and managers of enterprises gradually realize the importance of document management, which is indispensable in daily office work.

However, in the process of document management, enterprises often encounter the following situations, such as massive document storage, difficult management, slow search, low efficiency, difficult control of document version, and no way to extract documents and affect work efficiency during business hours.

Alex Hua Tian power cooperates with the document center of OA office system, and provides convenient and efficient operation for the vast number of enterprise users to create and manage large quantities of documents.

It not only provides the function of uploading and downloading documents, but also supports the management of document templates, intelligent full-text retrieval, updating of documents, perfect support of project system, flexible permissions control, strict version management, and comprehensive report analysis.

Let enterprises in operation process simple operation, easy to find, as long as there is permission with the use of the document management greatly improved the efficiency of the enterprise.

Enterprises will have their own document style. When making a new file, they need to apply existing styles.

In order to achieve this goal, when establishing a file, it usually uses an existing file to copy, and then changes it in the file.

In order to meet the requirements of this work, we set up a file template function.

The way it is set up is to set up Word and Exel type file templates online. When templates are built, they can build a folder binding template or create files online.

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A project usually generates a large number of documents. For example, there are project requirements and project proposals at the stage of establishment, and there are tenders in the bidding stage. In the construction stage, there are safety guarantee books, schedule plans and so on. These documents need to be aggregated together and form a document folder tree.

In this case, some folders are only allowed to view the financial affairs, such as settlement, and some folders are required to be viewed by all personnel, such as progress plans, security checks, etc., indicating that access control is also required.

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In addition to placing relevant documents, there must be a tender, and there is a format for the tender, which requires the use of file templates.

Aiming at similar needs, the project rules are set up in the system.

The way it is set up is to set up the folder tree according to the rules in accordance with the actual business requirements in the project rules.

When there are new projects, you can set up folders directly according to the project rules.

Through the project rules, we can quickly establish a folder tree that conforms to the business logic, which greatly simplifies the work procedure and improves the work efficiency.

We can realize file query through full-text search function.

The full-text search function is provided under the left menu of the system.

Enter the content key of the document to be querying here, the system can automatically retrieve all the documents, and find all relevant documents through the title and content of the document.

The files found are also displayed according to the permissions of the files, and are not found for files without permission.

You can also apply the standard query function, which can be filename, keyword, creator,

The final modification time and other conditions are used to retrieve.

The full text search function can not only query through the title of the file, but also the key point is that it can directly search the content of the document, compare the content according to the query keywords, find the required documents, and provide great convenience for the work.

In addition to several functions of appeal, Alex Hua Tian power collaboration OA document management system also has memory access view, flexible permissions control and ISO version control function.

Its automatic memory access view gives users a more comfortable experience.

And flexible permission control is for confidential documents, we can control the permissions not open to the employees who can not be seen. For some users who can only view the non edited, we only show him permission, or even modify the users. We can control whether he can delete and download files, and the authority controls every detail, so that document management is more standardized and rigorous.

At the same time, Alex Hua Tian dynamic collaboration with OA document management system is consistent with ISO version control.

For the changeable document information of a company, many people operate the same document, usually it is difficult to control the records. It is difficult to find the problems in the process of modification. With the version control, all problems are solved, and we record the modification time and modify the people to facilitate subsequent problems.

This function also provides a powerful tool for enterprises to realize ISO documentation.