• <abbr id="ck0wi"><source id="ck0wi"></source></abbr>
    <li id="ck0wi"></li>
  • <li id="ck0wi"><dl id="ck0wi"></dl></li><button id="ck0wi"><input id="ck0wi"></input></button>
  • <abbr id="ck0wi"></abbr>
  • <li id="ck0wi"><dl id="ck0wi"></dl></li>
  • Home >

    Management And Classification Of Enterprise Document Management Folder

    2016/4/20 22:55:00 37

    Enterprise ManagementDocument ManagementFolders

    Some people say that document management is like tidying up one's own room, whether it is in order or not, and using it comfortably.

    But have you ever tried to find a root pin from a chaotic warehouse? Can you really appreciate the importance of document management only when you encounter problems?

      

    Document management

    It is by no means a simple way to divide several files into several files, but to name OK.

    In order for us to find files quickly, multi-dimensional file classification is essential.

    Existing solutions are the most common and effective management method through folder partition and file label setup.

    Folder system.

    Since we usually use the naked eye to find information, the number of information and the number of information in each category should be balanced, and the less the better.

    The folder should be arranged in a clear order, and an efficient sub classification tree should be designed, and nesting should not exceed four levels.

    The classification and arrangement of folders should be classified according to the types of documents in principle. They can be classified into two levels according to dates and objects.

    The single and shortest archive directory can be found for each archived electronic document.

    Directory names can be composed of business objects and date information.

    At the same time, the specific folders division preferably follows the following principles

    The 1.MECE principle -- Mutually Exclusive is not as overlapped as possible, and all directories are exhausted as far as possible (Collectively Exhaustive) to ensure content integrity.

    Try to ensure that the boundaries between different catalogues are clear and close.

    Try to avoid that the same document can belong to different catalogues at the same time.

    In case of exhaustion, file storage and distribution should be considered as uniform as possible.

    2.

    The principle of convenience -- directory structure must conform to its own usage habits and facilitate access.

    3.

    The stability principle -- the entire catalogue should be relatively stable and will not change frequently.

    4.

    Security principle -- directory classification is convenient for privilege management.

      

    Folder

    Naming is also not cursory.

    1.

    Easy to understand - naming needs to be easy to understand and avoid using unfamiliar words as far as possible.

    2.

    Avoid duplication - try to avoid duplication of names or overlap of other names.

    3.

    Standardization of symbols - try not to use special symbols.

    For special symbols, it is necessary to unify the meaning and use, such as "/" to indicate the conjunction, and @ @ to indicate the directory being processed.

    4.

    Digital sorting -- for directory structures that need to be arranged in a specified order, you can add numbers / times / numbers and other serial numbers before the name of the file.

    For temporary files, it is best to set up temporary folders in appropriate locations to facilitate storage.

    Temporary file

    The files in the temporary folder need to be cleaned regularly.

    It is necessary to move to all kinds of fixed folders in a timely manner.

    Labelling system.

    Since we usually rely on search to find information, the more detailed information we can give the search engine, the better.

    The meaning of tags is to give the search engine as much information as possible and quickly locate files.

    The number of labels can be unlimited. The labels of each document should be as thin as possible, and the information contained will be more accurate.

    If there are too many labels, will it be messy? Don't worry. Tags are used to search, not to see, and to believe in the ability of search engines.

    However, it should be noted that synonymous labels should be unified as far as possible so that the search is more accurate.

    The difference between the file label system and the folder system is that the folder system is classified by the logic of knowledge (such as a company document, a two company document), usually a tree structure, emphasizing the theme and archiving of the document;

    The label system is classified according to the nature of knowledge (such as contracts, product parameters, etc.), usually flat structure, emphasizing the classification and retrieval of documents.

    The file label is equivalent to the physical features of the document. It may be several key words in the full text, the creation / modification time of the document, the type of the file, and the description of the file.

    A file can have one or more different labels, and each tag can display the unique knowledge information of this document.

    Through detailed file labels, we can help us to locate all kinds of required files quickly and accurately on the basis of the basic directory of folders and according to the information we know.

    The naming of files should follow the above naming principles, but they can be more comprehensive and detailed.

    Multiple labels can be added to the same file.

    Document management can help us improve efficiency, do well in storing documents and enhancing knowledge.

    For individuals, people can still classify documents according to their personal preferences and habits.

    But if in a business, you use time to divide the files, I use the type to divide the files. You use QQ to pass the information, and I send information by mail, which inevitably makes management inefficient and complicated.

    Standardized and unified document management system can bring real value to enterprises.


    • Related reading

    OA System Document Management System: Farewell To "Training While Losing" Embarrassment

    Document management
    |
    2016/4/16 23:02:00
    25

    Solution To The Two Public Office In Kass Document Management System

    Document management
    |
    2016/4/10 21:28:00
    26

    Document Management, The Inheritance Of Enterprise Management

    Document management
    |
    2016/4/9 11:33:00
    20

    Ten Big Document Management Problems

    Document management
    |
    2016/3/30 15:44:00
    29

    What Are The Skills Of Enterprise Document Management?

    Document management
    |
    2016/3/30 14:40:00
    40
    Read the next article

    Standard Model Of Business Delegation Agreement

    If Party B is naming the company or trademark, Party A will assist Party B to search through the name of the trade and Industry Bureau or the name of the trademark office. If there is a duplicate name, Party A will provide a new name scheme for Party B in three days.

    主站蜘蛛池模板: 欧洲精品久久久AV无码电影| 中文字幕色网站| 特黄特色大片免费播放| 欧美熟妇另类久久久久久不卡| 奇米影视第四色在线| 免费看大黄高清网站视频在线| 一个人看的www免费高清中文字幕| 精品一区二区三区在线视频观看 | 伊人久久大香线蕉无码| www.激情小说| 狠狠色丁香婷婷久久综合蜜芽| 在线观看国产精美视频| 亚洲熟妇色xxxxx欧美老妇| 97色伦图片97综合影院| 欧美成人在线视频| 国产破处在线观看| 久久精品国产四虎| 试看91福利区体验区120秒| 探花www视频在线观看高清| 午夜剧场1000| av72发布页| 欧美成人在线视频| 国产小视频在线观看网站| 久久久久久久99精品国产片| 美女张开双腿让男生捅| 好大好爽再深一点在线观看| 人妻体体内射精一区二区| 91欧美一区二区三区综合在线| 欧美国产日韩911在线观看| 国产成人一区二区精品非洲| 久久久久亚洲av无码尤物| 精品综合久久久久久99| 大肉大捧一进一出好爽视频mba| 亚洲欧美日韩三级| 2020国产精品自拍| 日本中文在线观看| 免费看国产精品麻豆| 91大神在线观看视频| 最新中文字幕av专区| 四虎精品在线视频| 99国产精品无码|