• <abbr id="ck0wi"><source id="ck0wi"></source></abbr>
    <li id="ck0wi"></li>
  • <li id="ck0wi"><dl id="ck0wi"></dl></li><button id="ck0wi"><input id="ck0wi"></input></button>
  • <abbr id="ck0wi"></abbr>
  • <li id="ck0wi"><dl id="ck0wi"></dl></li>
  • Home >

    Management And Classification Of Enterprise Document Management Folder

    2016/4/20 22:55:00 37

    Enterprise ManagementDocument ManagementFolders

    Some people say that document management is like tidying up one's own room, whether it is in order or not, and using it comfortably.

    But have you ever tried to find a root pin from a chaotic warehouse? Can you really appreciate the importance of document management only when you encounter problems?

      

    Document management

    It is by no means a simple way to divide several files into several files, but to name OK.

    In order for us to find files quickly, multi-dimensional file classification is essential.

    Existing solutions are the most common and effective management method through folder partition and file label setup.

    Folder system.

    Since we usually use the naked eye to find information, the number of information and the number of information in each category should be balanced, and the less the better.

    The folder should be arranged in a clear order, and an efficient sub classification tree should be designed, and nesting should not exceed four levels.

    The classification and arrangement of folders should be classified according to the types of documents in principle. They can be classified into two levels according to dates and objects.

    The single and shortest archive directory can be found for each archived electronic document.

    Directory names can be composed of business objects and date information.

    At the same time, the specific folders division preferably follows the following principles

    The 1.MECE principle -- Mutually Exclusive is not as overlapped as possible, and all directories are exhausted as far as possible (Collectively Exhaustive) to ensure content integrity.

    Try to ensure that the boundaries between different catalogues are clear and close.

    Try to avoid that the same document can belong to different catalogues at the same time.

    In case of exhaustion, file storage and distribution should be considered as uniform as possible.

    2.

    The principle of convenience -- directory structure must conform to its own usage habits and facilitate access.

    3.

    The stability principle -- the entire catalogue should be relatively stable and will not change frequently.

    4.

    Security principle -- directory classification is convenient for privilege management.

      

    Folder

    Naming is also not cursory.

    1.

    Easy to understand - naming needs to be easy to understand and avoid using unfamiliar words as far as possible.

    2.

    Avoid duplication - try to avoid duplication of names or overlap of other names.

    3.

    Standardization of symbols - try not to use special symbols.

    For special symbols, it is necessary to unify the meaning and use, such as "/" to indicate the conjunction, and @ @ to indicate the directory being processed.

    4.

    Digital sorting -- for directory structures that need to be arranged in a specified order, you can add numbers / times / numbers and other serial numbers before the name of the file.

    For temporary files, it is best to set up temporary folders in appropriate locations to facilitate storage.

    Temporary file

    The files in the temporary folder need to be cleaned regularly.

    It is necessary to move to all kinds of fixed folders in a timely manner.

    Labelling system.

    Since we usually rely on search to find information, the more detailed information we can give the search engine, the better.

    The meaning of tags is to give the search engine as much information as possible and quickly locate files.

    The number of labels can be unlimited. The labels of each document should be as thin as possible, and the information contained will be more accurate.

    If there are too many labels, will it be messy? Don't worry. Tags are used to search, not to see, and to believe in the ability of search engines.

    However, it should be noted that synonymous labels should be unified as far as possible so that the search is more accurate.

    The difference between the file label system and the folder system is that the folder system is classified by the logic of knowledge (such as a company document, a two company document), usually a tree structure, emphasizing the theme and archiving of the document;

    The label system is classified according to the nature of knowledge (such as contracts, product parameters, etc.), usually flat structure, emphasizing the classification and retrieval of documents.

    The file label is equivalent to the physical features of the document. It may be several key words in the full text, the creation / modification time of the document, the type of the file, and the description of the file.

    A file can have one or more different labels, and each tag can display the unique knowledge information of this document.

    Through detailed file labels, we can help us to locate all kinds of required files quickly and accurately on the basis of the basic directory of folders and according to the information we know.

    The naming of files should follow the above naming principles, but they can be more comprehensive and detailed.

    Multiple labels can be added to the same file.

    Document management can help us improve efficiency, do well in storing documents and enhancing knowledge.

    For individuals, people can still classify documents according to their personal preferences and habits.

    But if in a business, you use time to divide the files, I use the type to divide the files. You use QQ to pass the information, and I send information by mail, which inevitably makes management inefficient and complicated.

    Standardized and unified document management system can bring real value to enterprises.


    • Related reading

    OA System Document Management System: Farewell To "Training While Losing" Embarrassment

    Document management
    |
    2016/4/16 23:02:00
    25

    Solution To The Two Public Office In Kass Document Management System

    Document management
    |
    2016/4/10 21:28:00
    26

    Document Management, The Inheritance Of Enterprise Management

    Document management
    |
    2016/4/9 11:33:00
    20

    Ten Big Document Management Problems

    Document management
    |
    2016/3/30 15:44:00
    29

    What Are The Skills Of Enterprise Document Management?

    Document management
    |
    2016/3/30 14:40:00
    40
    Read the next article

    Standard Model Of Business Delegation Agreement

    If Party B is naming the company or trademark, Party A will assist Party B to search through the name of the trade and Industry Bureau or the name of the trademark office. If there is a duplicate name, Party A will provide a new name scheme for Party B in three days.

    主站蜘蛛池模板: 极品校花yin乱合集| 中文字幕在线观看一区二区| 一级毛片直接看| 国产你懂的在线| 热狗福利ap青草视频入口在线观看p引导下载花季传媒 | 一级大黄美女免费播放| 老熟妇乱子伦牲交视频| 最近中文字幕无吗免费高清| 国精品无码一区二区三区在线蜜臀| 免费成人在线电影| www国色天香| 爱情岛亚洲论坛在线观看| 撅起小屁股扒开调教bl| 四个美女大学被十七个txt| 亚洲av人无码综合在线观看| 91亚洲欧美综合高清在线| 真实国产乱子伦在线观看| 挺进男同的屁股眼o漫画| 四虎影院黄色片| 久久99精品久久久久久齐齐| 黄网站在线播放| 欧洲大片无需服务器| 国产精品福利一区二区久久| 亚洲色欲久久久久综合网| √在线天堂中文最新版网| 狠狠色噜噜狠狠狠狠98| 天天躁日日躁狠狠躁综合| 别揉我的胸~啊~嗯~| 久久夜色精品国产噜噜亚洲a| 超薄肉色丝袜一区二区| 日韩欧美中文字幕在线观看 | 午夜小视频在线| 中文字幕在线免费看线人| 精品久久久久久| 少妇人妻在线视频| 人人添人人妻人人爽夜欢视av| а天堂中文最新一区二区三区| 波霸在线精品视频免费观看| 夜先锋av资源网站| 亚洲精品成人网站在线观看| 18禁美女裸体无遮挡网站|