Teach You 8 Strokes To Manage The Files In The Computer.

Piles of useless and useless paper, scattered books and office supplies are scattered everywhere, which is the general situation on our desks.

Inside the computer, on the desktop of the computer, in the "resource manager", it is also full of disorder and confusion.

This virtual confusion greatly affects the performance of computers and the efficiency of our office. When many people are faced with this problem, they think that the hard disk space is not enough, and the performance of computers is not up to date. They need to replace a new computer.

In fact, what we really need is to sit down and take the time to really manage the files in the computer, which will save more time for ourselves.

The essence of document management is to save and extract quickly. All documents will be organized well through folders and placed in places where you can find them most easily.

The most ideal way to solve this problem is classified management. From the partition of hard disk to the establishment of every folder, we should divide them into large and small, multi-level files according to their work and life needs, and establish a reasonable file preservation framework.

In addition, all files and folders should be named in a standardized way and put into the most suitable folder.

In this way, when we need any documents, we will know where to look for them.

This method is not easy for a considerable number of people, because they are used to storing files and struggling to find files.

Next, we will help you formulate a set of classification management principles, and urge you to form good file management habits.

Here are some of the basic skills we have summed up. These techniques are not dogmas and may not be suitable for you, but in any case, you must have your own rules and stick to them.

The first move to play the role of my documents is that there are many reasons why we can make good use of my documents, which can be easily found on the desktop, the start menu, the explorer, the save / open windows, and help us conveniently and quickly open the Bao Cunwen parts.

We can use the existing directory in our document, or create our own directory to store the files that we often need to access.

As for the problem that my document is stored on the C disk and may be deleted by mistake when the system is reinstalled, a directory can be set up on the non system disk, then right-click the "my document" on the desktop and select "properties".

In the "my document properties" window that pops up, click the "move" button in the target folder, and then specify the folder we just created in the new window.

Once the system is reinstalled, the above operations will be executed again, then the folder can be redirected. That is, it is safe and convenient.

If you use Windows 2000/XP, when you move the "my document" folder, all the files under it will automatically move over. But if you use Windows 9x, you need to manually shift all the files under C:\My Documents to the new specified folder, otherwise you may lose data.

Second ways to create the most suitable folder structure is the skeleton of the file management system, which is very important for file management.

To set up a folder structure suitable for you, you need to summarize and analyze all kinds of information, work and life contents you come into contact with first.

Everyone's work and life are different, and the information they receive will also be very different. Therefore, analyzing the category of information is the premise of establishing the structure.

For example, there are quite a number of IT freelance writers and editors who use software and hardware categories to create folders. Many teachers set up folders with their work content, such as teaching and class work.

The names of similar files can be named by the same alphabet prefix. The files of the same kind are best stored in the same directory, such as image, multimedia directory, media, DOC and so on, which are simple, easy to understand, clear and easy to open with a software.

In this way, when we want to find a file, we can immediately think of where it might be saved.

The number of folders and files should not be excessive. The number of files within 50 files in a folder is relatively easy to browse and retrieve.

If there are more than 100 files, the speed of browsing and opening will be slow and inconvenient to check.

In this case, you have to consider filing, deleting some files, or breaking the folder into several files or creating some sub folders.

On the other hand, if there are long files with only a few files in the folder, it is recommended that this folder be merged into other folders.

In the fourth way of attention, the refinement of the structure will bring about the increase of the structural level. The more the series, the lower the efficiency of retrieval and browsing. The best structure of the whole structure should be controlled at level two or three.

In addition, the level is best combined with the information it often processes.

The more commonly used categories, the higher the level. For example, responsible for editing multimedia columns, then the multimedia folder should be a first level folder. The teachers' courses and the information folder of the management class should also be a first level folder.

The number of folders, the number of files in a folder, and the hierarchy of folders often fail to match the two. We can only find the best combination point.

Fifth strokes of files and folders, the name of them, a good name for files and folders is very important. But what is a good name, but it has no fixed meaning. It describes the category and function of this folder with the shortest words and phrases, so that you can remember the general content of the file without opening it, and it can be a good name.

To use uniform naming rules for all files and folders in the computer, these rules need to be formulated by ourselves.

When you first use these rules, you won't be as easy to enter as few words as usual, but once you realize the benefits of rule naming for easy viewing and retrieval, you will continue to persevere.

In addition, from the point of view of sorting, our commonly used folders or files can be labeled with special labels when naming them.

For example, when a folder or file is much more visited than the same level, the author will add a "1" or "X" before this name, which can make these files and folders arrayed in the front of all the files in the same directory, while those with relatively minor but frequent visits can add "2" or "clear", and so on.

In addition, the filename should be brief. Although Windows has supported long file names, long file names will also bring confusion to our identification and browsing.

It's hard to find what you want, if the documents a year ago are still in the same place as the documents you are dealing with. If a few months ago the mail is still in the same place with the new mail, you will find it difficult to find what you want.

It is a good habit to deal with expired documents in a timely manner, backup the backup and delete unnecessary ones.

In the case of teachers, the teaching and information of teaching courses last semester will be very small in frequency, so it should be dedicated to another lower level of folders after storage and even to CD-ROM.

And because some documents of this semester, because of frequent visits, it is best to place them in my document for easy access.

For a teacher, a semester is a cycle. After a cycle, the folders of this cycle will be processed accordingly.

For people in other industries, there are different cycles. We should file folders and documents according to our actual work and life needs.

For the sake of data security, timely backup is necessary. For backup, please refer to this issue of "complex backup to simplify", backup files in time and delete files that do not need to be used again.

The seventh trick is to make quick use of convenience. If we often need to quickly access files or folders, we can right-click to create shortcuts and place the generated shortcuts to where you often stay.

Of course, when files and folders are no longer required to be accessed frequently, you need to delete the shortcuts in time to avoid plugging too much space or getting your attention.

The eighth trick now is to build up a perfect structure, a standardized name, and a periodic filing.

This is not complicated operation, but it can greatly improve our efficiency and save our limited time.

If you start now, please first take out a piece of paper, clear your information categories, specify the number and location of the folders to be created, and make naming rules and Filing Rules for important folders.

Then, according to this rule, we will move, rename, delete and so on a large amount of information that exists in the computer, and we should overcome our bad habits in the future operation.

It may be difficult at first, maybe the rules will be cumbersome, but I believe you will soon get used to seeing well documented files and folders, and enjoy the pleasure of efficient management.