Office Goods Management System

Chapter 1 purchase of office goods, the first rule of purchase of office materials, the first principle is that in order to unify the limits, control the specifications and save money, all office supplies should be uniformly handled by the office supplies manager.

Second orders for office items are announced according to the inventory and consumption level of office supplies, and the number of orders is determined by office supplies managers.

If office printing products need to be adjusted, or the demand for some office supplies will change in the future, they will also be presented to managers.

In order to adjust the format of printed matter, it is necessary for the Department to make formal application in the form of documents. The Chief Executive shall check the general specifications, the quality and quantity of the paper, and then purchase it in a special shop, and choose the printed products with the right price and similar format.

Third ways of procurement, namely, in the absence of large inventory of office supplies or special needs of the departments concerned, choose the way to shop directly or purchase according to the principle of minimum cost.

The fourth purchase order is: if the office supplies which are applied by the departments include the office supplies that need to be ordered, the application department must also fill in a purchase order, and confirm it directly to the relevant stores after confirmation by the administrative department.

The administrative department must fill in the order progress control card according to the purchase order. The order date, order quantity, unit price and ordering to which store should be included in the card.

Fifth tracking items are checked by purchase orders and order progress control cards to check office supplies and whether they are delivered on the scheduled date.

After sixth orders for inspection, the office supplies are checked and checked according to the delivery order. Check the varieties, specifications, quantity and quality, and ensure that there is no problem, then seal them on the delivery sheet, indicating receipt.

Then, register on the progress control card, specify the arrival date, quantity and so on.

After the seventh payment is made, the office supplies are received, and the invoices and order control cards are issued. The summons are issued, signed and sealed by the supervisor, and registered, and pferred to the finance department for payment or settlement.

Eighth pieces of office supplies are distributed and distributed to all departments in principle.

If there are special circumstances, all departments are allowed to make purchases under the premise of the "office supplies purchase application".

Under such circumstances, the executive authorities have the right to audit and submit the audit results together with the application form to the supervision department for preservation and examination as the basis for examination and inspection of future use reports.

The application of the second chapter, office application, distribution, collection and disposal of ninth items of application for the office, the application of various departments must be two copies, one for distribution of office supplies, and the other for the registration of distribution items.

In the application form, it is necessary to specify the items, quantity and unit price.

Tenth ways of distribution, 1., after receiving the application (two copies) of various departments, the personnel concerned should check and register on the application book, write the date of application, the application department, the specifications and names and quantities of the supplies, then fill in a piece of goods and distribute the summons to the sender.

2. after sending the check, all the supplies for the application should be collected and distributed to all departments.

After the distribution of 3. supplies, we will register well, and specify the distribution date, name and quantity.

An application is sent to the administrative department for archival filing, together with a notice of supplies, and the other as a notice for distribution of goods, together with the distribution of goods, to return to various departments.

Eleventh pieces of waste disposal are to be registered, and the name, price, quantity and other matters related to the disposal of scrap products should be written on the scrap disposal book.

The third chapter is the storage of office articles. Twelfth, fill in the list. All the office supplies must be filled out.

Thirteenth safeguards must be kept clear of the inventory of office supplies, regularly cleaned and cleaned, and insect protection measures should be implemented if necessary.

The fourteenth inventory office supplies warehouse should be counted regularly.

Inventory management is the responsibility of the director of management.

Inventory requires consistency of accounts. If inconsistent, the reason must be found, then the list should be adjusted to make the two consistent.

According to the inventory list, Fifteenth printing and paper management, printing and all kinds of paper management shall be recorded at any time, and the allowance should be calculated.

If the consumables are used up, write the report to the chief executive immediately.

The survey of sixteenth holdings must be carried out for the low value and easily consumed office products owned by various departments of the head office, mainly referring to all kinds of paper and printing products.

The way of investigation is to make regular statistics on monthly dosage, usage and allowance (no amount), and report upward.

The Department of administration checks the reports and checks whether the statistical data reported by various departments are consistent with those recorded in the ledgers of various departments in the warehouse.

Finally, edit and save the report subsection.

The fourth chapter is about the supervision and investigation of office products using the seventeenth chapter of the survey. The contents of the survey include: 1. check the documents and supplies list.

2. check the application and application.

3. check the list of supplies and actual supplies.

Eighteenth administrative officers' Responsibilities: 1. check the bill of income and summons and supplies.

2. check payment of summons and delivery documents.