Enterprise Documents: Enterprise Assets Or Personal Assets?

One day in December 2006, a salesman of a company in Zhongguancun suddenly offered to resign. For various reasons, the salesman did not hand over his work. The colleague who took over the work found that the salesperson did not leave any work related. Documentation The customer who contacted him couldn't find a way to contact him. This situation makes the boss very angry: according to the salesman's work report, some of the customers are already arriving at the signing stage, and the salesperson leaves without any contact means that some of the orders are lost.

A similar situation is not uncommon for many enterprises: a well-known software company in Zhongguancun once experienced such a blackmail situation. When two programmers went away, they took part of the software code, and even did not leave the source code to the company, and afterwards asked the company for 200 thousand yuan. Considering the problems that litigation may bring, the company finally purchased the source code of the programmer at about 100000.

All similar problems reflect the difficulties facing enterprise document management: enterprise documents are Enterprise assets Or personal assets? A senior business management expert pointed out that at present, IT enterprises provide a series of solutions for enterprise information management, but most solutions only aim at specific information management, such as financial information, customer information and so on, but there are no effective management tools for a large number of documents on hand. {page_break}

This situation has led to a large number of cases of loss of corporate assets mentioned earlier. In this regard, Mr. Chung, who has been engaged in public relations companies for many years, said that every day, employees of the company use OFFICE software to make various plans. These schemes are stored in different computers in the LAN. When you need reference, you find it hard to find the necessary information, and the loss of the programs caused by staff turnover is also hard to avoid. This situation is largely a drain on the assets of enterprises.

Of course, a lot of information can not be shared by internal stakeholders and become a real enterprise asset. Many times, it is not the result of malicious sharing, but the low efficiency of document sharing. "You must let others see your documents, you must share the corresponding directory, and after sharing, all colleagues will see it, and it is easy to infect the virus. "Document management technology expert Wang Chunchen said," now people often use QQ or MSN instant messaging software to exchange documents, but this way only when the other party knows what documents you have and asks for it. It is not convenient and free to retrieve and apply all the documents that you allow it to share. "

Therefore, management experts believe that the next wave of enterprise information management will turn from the management of specific information to the management of unspecific document information, and realize the internal document collaboration with an efficient sharing and privilege management mechanism. Only in this way can enterprise documents become real enterprise assets.