Instructions For Enterprises To Attend Exhibitions Abroad

With the vigorous development of China's economy, Chinese enterprises are gradually accelerating the pace of going abroad.

However, due to historical and political reasons, the flow of personnel between China and foreign countries is not very smooth. The technology of exit visa, which should not have been out of question, is now often a disrupted enterprise.

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When it comes to dealing with government agencies, the reaction of domestic enterprises may first be whether there are any tricks or shortcuts to go.

It is not surprising that companies that survive in the Chinese environment.

But when applying for a business visa, it is very harmful to think about the idea of edge ball, loopholes, and save money.

Because the main venues of large-scale exhibitions abroad are generally in Europe and the United States, their immigration management measures are very strict. They are all preset applicants who have emigration or stagnant maps. Therefore, visa officers will conduct very detailed verification and screening of the materials provided by applicants, and will never go through the motions. As long as any traces of fraud are found, applicants will be rejected.

For example, a stone tool company in the country took the lead personally to a certain country in Eastern Europe. In the process of delivery, it was only because the Secretary forgot to sign the exhibitors, and an old salesman in the company signed the proposal on his own initiative, which eventually led the visa officer to become a fraud.

Even after the company went to the consulate, it was impossible to avoid being refused. Even the boss who had gone abroad for more than thirty times was not immune to it.

When another company applied to attend a hardware exhibition in Canada, it was also refused to sign the scale of production because of its exaggerated publicity materials.

It can be seen that for the staff who go abroad to participate in the exhibition, it is the biggest guarantee for successful check-out to seriously prepare and truthfully declare the materials they are required to deliver.

Careful and reasonable preparation of application materials

Under the premise of ensuring the authenticity of information, the degree of information preparation will become the second major factors that affect the success of a visa. Enterprises should screen and prepare effective documents that have proven power, and do not actively provide those peripheral materials that are not directly related to the purpose of the exhibition, which may cause misunderstanding or even trouble.

Of course, if it is a public passport group, it will be a lot easier, because the visa will be sent and signed by the local government or the group.

However, for most businesses, private business visa is the most commonly used way to show their visa. Therefore, we will focus on the matters that should be paid attention to when preparing documents for private business visas.

First of all, we should pay attention to the consistency of the team and individuals in providing information. For example, all members are in an industry, belong to the same association, Institute or organization, and everyone has a fixed job and occupation; then we must simply clarify the purpose of the exhibition, do not equivocate, ensure that the purpose of the exhibition can be accepted and understood by the visa officer, and there will be no misunderstanding in the understanding; the first overseas personnel may be asked to provide wage certificates, and the experience of going abroad before the passport will be a good record for the applicant.

In addition, when preparing the materials required by embassies in various countries, the application enterprises should prepare materials related to their exhibitors, such as booth receipts.

Finally, for the first time to go abroad to participate in the exhibition, if possible, a company or professional person should be consulted or commissioned to assist in visa matters in advance. This will make the whole visa process smooth.

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After preparing the visa information, the final interview is the interview and inspection of the visa officer.

However, before considering how to deal with the "difficulty" of the visa officer, the exhibitors should first determine whether they can see the visa officer, because many countries need to make an appointment for the visas.

In fact, there are many people who return home every day at the gates of embassies and consulates.

There is an extreme example of an American customer invited by the BOSCH Group China branch, but he can't come when he is in the airport when he knows it needs a visa to go to China.

Moreover, a visa appointment is not as simple as booking a hotel by telephone. Generally, it depends on the confirmation letter sent by the embassy.

In addition, in different countries and at different time points, the result of appointment will be different. Similar to the hot spots in the United States and Germany, they often have to wait two weeks, a month or even longer before they meet the peak season such as long vacation travel and study abroad.

In addition, before going to the appointment, it is necessary to clarify the payment method of the visa fee. The key should be whether it is entrusted or paid directly on the spot.

When the exhibitors finally face the visa officer's inspection, they should pay attention to the following four principles: first, do not ask, do not answer, only answer the questions raised by the visa officer, and strive for a clear answer.

But do not answer questions that the visa officer has not mentioned.

Then, do not ask or not, that is, only to provide the materials required by the visa officer, do not provide any material that the visa officer does not require, even if you are not using the materials you want, do not take the initiative to produce.

Then it is asked who answers. When a visa officer asks a member of a visa team for a specific question, it should be answered by the person who is asked, not to be consulted, but not to be answered by others.

The last thing is to answer it honestly. This is the most important trick. Never guess what kind of answer the visa officer wants, just answer it as a matter of fact.

Prepare for the rainy day and prepare for it.

Although many of the above methods can help enterprises to avoid trouble when they are visas, but in reality, we will still find that the consul behind the glass cupboards will bring "surprises" from time to time.

In fact, the advice provided by the International Sales Department of the reed exhibition company, even those exhibitors who take part in various exhibitions all the year round, is hard to avoid being refused.

Therefore, enterprises in the treatment of visa issues should be prepared as early as possible, so that even if the relevant personnel were refused due to unpredictable factors, it can also leave the corresponding time for two visas.

With the experience of reed International Sales Department, it is not uncommon for the first time to be rejected and approved for the second time in addition to the United States.

In addition, some specific groups may encounter different treatment when applying for visas from specific countries.

For example, unmarried women under thirty-five years of age may be less likely to apply for visa applications in North American and Islamic countries, while Mediterranean countries in Western Europe are particularly strict in applying for Jiangsu, Zhejiang and Fujian provinces.

Those who have obtained at least two visas from the western developed countries (except Japan) in the past three years can be sent directly to Germany through the CITIC Industrial Bank, and their chances of passing the visa will be greatly increased.

For these situations, exhibitors should pay attention when selecting exhibitors.

Finally, there are contingency measures that can be chosen as a special case.

For example, when it is necessary to participate in an exhibition and be blocked by visa, if the exhibition is held in the EU countries, enterprises can make use of the Schengen agreement to facilitate the free flow of personnel between the fifteen countries, and then go to the other European Union countries through other easier ways before reaching the destination country again.

But this can only be regarded as an expedient measure. After all, for overseas exhibitors, only early understanding, early preparation and early action is the real guarantee for the smooth visa.