Overview Of Project Document Management

Overview of project document management

Project document management refers to the collection and management of documents submitted in the development process of a system (software) project.

Usually, document management is not very important in project development. When it is discovered that it is too late, it is often too late.

The whole project may become chaotic and there will be no evidence to follow.

Document management plays a vital role in the smooth progress of a project, and its key can not be ignored.

Project document management involves a wide range of contents, depending on the project.

This will focus on document management in financial computer software development projects.

First, we need to understand the industry standard of document management.

At present, the general management standard of ISO certification provides general management regulations and industry standards for software system development. It involves the whole life cycle of document management.

The life cycle of subdivision documents generally includes: creating, approving, publishing, modifying, distributing, signing, collecting, recovering, filing, abolishing and recovering.

So when enterprises need to establish standard document management standards according to ISO, where will they start?

In this regard, first of all, we need to divide the documents into two categories: ordinary paper documents and electronic documents.

Usually, a professional or part-time project document administrator is identified in a project.

For paper documents, document administrators should only care how to classify and save them better, and all previous links should be jointly handled by the whole project team.

In terms of the current development of the industry, electronic documents are more convenient, flexible and extensive than paper documents.

For electronic documents, we need not have a headache to manage its entire life cycle.

VSS (Visual Source Safe), as an electronic document management tool, provides us with a complete document management function, which covers the management requirements of all links in the whole life cycle of document management.

VSS collects all kinds of documents of the entire project team members through the client / server (C/S) architecture, and saves the electronic documents according to the directory and provides them to different members of the entire project group through reasonable planning and management by the administrator.

In addition to VSS, currently available shareable electronic document software includes IBM's Lotus Quickr, HFS (Http File Server), DOC-search (Dao Si Qi), TeamOffice, Microsoft TeamOffice, etc. 2007.

Therefore, for document management, it is important to plan and formulate a set of document management rules suitable for their own projects.