Filing Of Documents (Quality Requirements For Files)

1, standardize the uniform filing system.

2 the general requirements of file quality are: following the law and characteristics of document formation, maintaining the organic connection between documents, distinguishing different values, and making it easy for storage and utilization.

3 the number and number of documents and materials and the number of pages per document should be complete and complete.

4 in the filed documents, each document should be set up together with the same document, including the official document, the attachment, the seal and the final document, the manuscript, the request and the reply, the forwarding document, and the original document, together with the original document.

5 documents of different years are not allowed to be placed together, but the request and approval for the year are placed in the year of rewriting. If there is no duplicate, it should be placed in the year of requesting for publication; the plan for the year should be placed in the first year of the year; the annual summary should be placed in the last year; the document for the inter annual meeting will be held in the opening year of the conference, and the filing of other documents will be carried out in accordance with the relevant regulations.

The documents and materials in the 6 volumes should be arranged in different circumstances. The inseparable documents and materials should be arranged in order, that is, before the batch is given, the documents should be shown in the post; the positive parts are in the front and the accessories are in the post; the printed parts are before and after the final draft; the other documents should keep the close contact between the documents and arrange the system according to the rules or characteristics of their formation.

The number of documents in the 7 volume should be compiled in sequence.

The binding files should be printed on the upper left corner of the right upper corner of each page with text.

8 permanent, long-term and short-term files must be completed by file in a prescribed format.

The words should be neat.

The volume directory is placed in the header.

9 the description of the documents in the volume should be filled in the reference form by item.

If there are no circumstances to explain, the names and periods of the establishment and the inspectors should also be filled to indicate responsibility.

The reference form should be placed at the end of the volume.

10 the cover should be written in brush or pen by item, and the handwriting should be neat and clear.

11 the format of the binding and the various parts of the files:

File binding.

Before binding, the material in the coil should be removed from the metal. The damaged documents and materials should be placed in accordance with the technical requirements of the paste. The handwriting should be copied and kept together with the original document. The file should be bound by three holes, one end and one end.

12 the format of each part of the file: the soft cover (including the contents of the files in the volume). A document is enclosed on the back of the document (including the reference form). It is loaded into the volume box in the order number and kept in the filing cabinet.

13 the system has been implemented since the date of issuance.