Business Negotiation Etiquette Preparation, Seating Arrangement, Signing Ceremony

Business negotiation etiquette preparation, seating arrangement, signing ceremony

One

Before preparation etiquette, first of all, we should pay attention to the choice of business negotiation time.

It is impolite for business negotiation to be agreed upon by both parties and not by one side.

We must choose the best time to negotiate with us.

Avoid negotiations at a low ebb and flow, after continuous intense work and in unfavorable market conditions.

Secondly, we should pay attention to the choice of the place of negotiation.

The best place to negotiate is in a familiar environment.

If we can't win, we should at least choose a neutral place that neither of us is familiar with.

If there are many negotiations, the places should be exchanged in turn to show fairness.

Third, we should pay attention to the choice of negotiators.

Generally speaking, the negotiating team is composed of the chief negotiators, assistants, experts and other negotiators.

Negotiators and their negotiators have equal status and responsibilities.

The quality and image of negotiators is always a kind of information, which will be communicated with each other and the substance of negotiation.

Fourth, we should pay attention to collecting information and information.

All situations related to the subject of business negotiations should be investigated objectively so as to grasp a large amount of information and information and grasp the initiative in negotiations.

The preparation of information materials mainly includes assessing the strength of the other party, grasping the theme market, finding out the cultural background and social customs of the other party, and grasping the party's political and legal system.

2 negotiating seating arrangement

When holding formal negotiations, the parties' specific seats at the negotiating site are an important part of the negotiations, with strict etiquette requirements.

The arrangement of seats in bilateral negotiations can be divided into two main forms:

One is the horizontal table type, which means that the negotiating table is placed horizontally in the negotiation room, while the guests are seated on the side of the door, while the host party sits behind the door.

In addition to sitting in the middle of the two main speakers, the other parties should take their seats first, right, left, high and low, respectively, on the basis of their specific status.

The right side of the two sides can sit on the right side in the domestic negotiations, while in the foreign negotiations, the interpreter should be seated.

The two is the vertical table type, which means the negotiation table is placed vertically in the negotiation room.

When the specific position is taken, the direction of the door shall prevail, the guest on the right is seated, and the main side is seated on the left side.

In other respects, it is similar to the horizontal table row.

There are mainly two forms of arrangement for multilateral negotiations:

One is free form, that is, all parties are free to sit at the negotiating table without prior formal arrangement.

The two is chairman style, which refers to setting up a position of chairman in the negotiation room facing the front door and using it when the representatives of all parties speak.

All other parties will take their seats on the front door and in front of the president.

After speaking, the delegates must also step down.

3 during the formal negotiation of etiquette in the negotiation process, the presence of negotiators, especially the main speakers, often directly affects the atmosphere of the negotiations.

During the whole negotiation process, every negotiator should consciously maintain his grace and treat his opponent with courtesy.

First of all, be calm.

At the negotiating table, every successful negotiator should be calm, calm, calm, and calm.

Neither deliberately annoying the negotiator or annoying himself.

Second, strive for win-win situation.

Negotiation is often a conflict of interests, so the negotiators want to maximize their maintenance or fight for their own interests in the negotiations.

However, in essence, a truly successful negotiation should not be aimed at "killing each other" but should compromise with the concession of all parties concerned, so that all parties concerned can achieve mutual benefit and mutual benefit and achieve win-win results.

Third, be polite.

In the process of negotiations, negotiators should be modest and courteous, and be friendly to their opponents.

Even if there is a serious conflict of interests with the other side, do not attack the other side, speak ill of others, satire and sarcasm, and do not respect each other's personality.

Fourth, separation of personnel.

We should correctly handle the relationship between our own staff and our negotiation opponents, so that we can distinguish between people and things, but not for people.

In order to conclude an agreement, the two sides can argue and argue, but can not deviate from the orbit or even develop adult attacks or personal insults. If they fail to negotiate successfully, they are friends and the negotiations fail to become rivals.

Fifth, seek common ground while reserving differences.

In negotiations, the wording should be polite, civilized, accurate and prudent.

At the same time, we should pay attention to reviewing our requirements and conditions from the standpoint of the other side, and make concessions to the extent that we can seek common ground while preserving differences.

If we can't talk about it or stop it, we must try our best to restrain it, or temporarily shift the focus, or use humor to ease the atmosphere, and then continue our negotiations.

In short, on the basis of striving for consistency, we should consult the inconsistent views and solve problems together in a harmonious and friendly atmosphere.

Four

The final stage of business negotiations is the signing ceremony.

From etiquette, when signing ceremony, we must be serious and honest.

The most notable one is the arrangement of seats at the signing ceremony.

One is the parallel form, which is the most common form when holding a bilateral signature ceremony.

The basic method is to put the signature table horizontally in the indoor door.

The two sides attended the ceremony after the signing of the table arranged side by side, the two sides signed a person sitting in the middle door and sitting, the guest side in the right, the main left.

The two is the relative form, which is basically the same as the arrangement of the parallel signing ceremony.

The main difference between the two is that the relative arrangement will move the attendant to the signatory opposite to the signing ceremony.

The three is the chairperson, which is mainly applicable to the multilateral signing ceremony.

The operation is characterized by the fact that the sign table still needs to be placed horizontally in the room, and the signature hall must still be located behind the desk facing the main entrance, but only one person is set up and the person who is seated is not seated.

During the ceremony, all parties, including signatories, should take their seats to the front door and the signatory.

At the time of signing, the signatories shall sign the seats in the prescribed order and sign the seats, and then return to the original place.