Twenty Small Habits To Improve Work Efficiency In Daily Work

Improve the company Work efficiency The 20 technical habits are:

1. use the computer remote office 2. to automatically carry out the hard disk backup 3., do not use the mouse, work faster and more effective 4. lose weight, fitness, save money, record mileage, 5., clean up your inbox 6. every day, arrange all kinds of cable 7. to list the things to do. 9. use the U disk or iPod instead of the notebook computer. 10. set up your own price comparison system. 11. use Gmail to manage multiple e-mail addresses. Do not forget important dates. Do not forget important confidential files, encrypt the private files, control the streaming media content transmission, control the online TV programs and music, use the keyword of the Firefox to register, collect sites, monitor and expand your Wi-Fi wireless network, master the search technology, save printing expenses.

How to improve work efficiency? The specific contents are as follows:

　 1. using computers to telecommuting

In fact, you can freely and remotely work in your home through free remote control software, such as LogMeIn or TightVNC (free), you can operate the office computers. You can see the full screen desktop of office computers at home, start and close the sequence, read e-mail, copy and paste text files between computers, and access any files you left on the computer.

IPhone mobile phones also have built-in remote management software, such as remote control software MochaVNC and offline browser Teleport..

If you don't have to remotely control your computer, but you do need to access the electronic documents in your office or home, you can use Microsoft's file synchronization tool FolderShare. so that no matter where you work or where you update, your files will be updated instantly.

　　 2. regular automatic hard disk backup

Backing up your important documents is the same as buying home insurance. If you like photography, don't think of saving photos with DVD disk every few months. This is a risky behavior. You may lose all important digital photos. You should use software to do these things.

First, install an excellent backup program, and you won't run into such bad luck as a hard disk crash. Now you can use the free backup software SyncBackSE, and then set up regular backup work through external FireWire drivers, USB drivers or network drivers.

Of course, local backup is not enough. In order to protect your data from fire, lightning, theft or other disasters, you need to backup data to remote servers on the Internet..Carbonite and Mozy can upload and backup data automatically through your network while you are working. The cost performance of this service is appropriate, and there is no room to limit.{page_break}.

　 3., without mouse, work is faster and more effective.

Learn some commonly used shortcut keys to enable you to operate computers more smoothly, such as Ctrl+S is "save". Some free software such as Launchy (for Windows system) or

Quicksilver (for Apple System) can help you become a keyboard master. So, without leaving the keyboard, you can start programs, open files, and even do some advanced instructions, such as adjusting the size of the image and moving files. You can also specify some combination keys, and you can also use software to automatically type out some common phrases.

4. lose weight, keep fit, save money, record mileage.

Some new social networking sites that aim at self improvement can help you monitor your diet, exercise and spending, and bring you to the right path through these indicators.

Websites like FitDay and WeightWatchers can guide your healthy diet. If the software upgrade of Quicken or MicrosoftMoney is too complicated, you can track your expenses through personal financial websites Mint.com and Wesabe, and you can also generate charts of expenditure and income. As for your car, in order to record your gasoline consumption, you can record mileage information through Fuelly or MyMileMarker website, so you can calculate the mileage of every liter of petrol and avoid unnecessary expenses.

　 5. clean your inbox everyday.

Do not wait for the inbox to start overloading work, then think of cleaning up and cleaning up every day. The meaning of "zero mail" is to deal with e-mail in time, do not wait for confusion. Create three folders or three tags in the e-mail client, which are processed, processed and archived. When you check email every day, you make a quick decision on new mail until you send all the new mail out of the inbox, and the useless mail is deleted immediately. If you can reply to it in 2 minutes, you can quickly reply; if there is some reference value, or need to follow up, then move it to the archive class.

　 6. reset all kinds of cables

The cables used in USB, loudspeakers and so on look almost the same. We can put the corresponding labels on these cables, so that there will be no wrong cable or wrong cable. In addition, you can buy a cable tray and put all the cables into it. It will be more convenient to clean the dust later. If you don't want to drop the parts or laptop cable down to the back of the table, you can find a cable clamp to fix them. Finally, connect your workstation and other peripherals to a separate power board or UPS power supply, so that you can control directly without using a switch, without pulling out all the power lines. When your computer is surrounded by cables, you have to take away your notebooks before you can connect to the printer, and the cables may take a long time to clear up.

7. list what you want to do.

If you want to do everything in an orderly way, the best way is to write it down and finish off one item. You can write down these things through the Internet, computer, smart phone or handwriting.

We have selected RemembertheMilk (RTM) from many websites. This website can provide simple and quick daily task management. Ubiquitous reminder.RTM also provides task classification (such as work and family), file attachments storage, notes, priorities, labels, payment reminder, and even "close friends" (you can send tasks to other RTM users, such as your partner or assistant)..RTM can also provide extended functions to Firefox and integrate the entire service into your Gmail mailbox, so you can also make e-mail tasks. No matter how good the software is, no matter how good the software is, it can't replace the satisfaction of using an old ballpoint pen to finish the finished event. PCWorld has done some tests on some online task management websites before.

　 8. use U disk or iPod instead of notebook computer.

Next time you travel, remember not to carry a heavy laptop, because you can replace it with U disk or iPod. Now, many portable Windows software can be used on U disk or iPod, such as MojoPac and U3, you can run Microsoft Outlook applications and save documents on the U disk, but only if you need a host. Once this condition is available, you can install MojoPac software on the computer of your relatives or on the workstation of the coffee shop.

　　 9. use camera phones as digital storage devices.

Nowadays, almost all mobile phones are equipped with camera functions to replace digital cameras. You can record your parking place with camera phone and memory card, take a bottle of wine that your lover likes, record the price of a new product, and go home to search online. There are some new websites such as Qipit, the network service provided can transform the photos you take into PDF documents, and recognize the words you have taken, and will convert the photos after the conversion.

The PDF document is sent to you.

　 10. establish your own price comparison system.

Business transaction search engines like RetailMeNot.com or SearchAllDeals.com, or social networking sites like BeatThat, can help you find the right price before you buy. PriceProtectr.com and similar services can also help you save money, because these websites can monitor the price information of more than 130 websites. If you reduce the price after you purchase, the shopkeeper may be able to compensate you, but when you know when the price goes down, you need skills. You can log on to RefundPlease.com.

Use the Amozon.com's 30 day price guarantee system or use the free price monitoring software to get the news about whether you buy the goods or not. And the travel websites like Farecast and Orbitz can also provide price comparison system services.

　　 11. use Gmail to manage multiple e-mail addresses.

It is necessary to manage multiple mailboxes as a mailbox to manage.Google to provide free, network-based Gmail services. It is not only an e-mail host, but also an e-mail client. You can use the MailFetcher function built in the Gmail mailbox, you can receive mail from up to 5 of its email accounts that use POP3 standard.

Gmail accounts receive mail from other mailboxes. You can also install Gmail's Compose plug-in to send mail through non Gmail accounts.

　 12. don't forget important days.

You may think of your mother's birthday at the last minute and then rush to buy flowers for your mother. For this reason, you may set up an email reminder that.Google schedule management can help you. When the scheduled event is coming, it will send short messages (for example, "3 p.m. for dry cleaning." clothes "Or" mail "to remind you (to arrange for a beauty job). Many network daily management services are supported by e-mail to remind.{page_break}.

　 13. don't forget important passwords.

Web browsers can save the usernames and passwords of your commonly used websites, but in addition to the password required by the website, you must have many other passwords to remember, such as the name and password of the Wi-Fi wireless network, the password for landing the computer, the PIN code on the phone, and other security questions and answers. Do not write them on the note and paste them on the screen. The safest way is to encrypt the cipher database. In addition, you can also encrypt the KeePass free password management tools.

　　 14. encryption of private files

Everyone has one or two private documents. They do not want to see thieves, children, competitors, colleagues or other people who accidentally use computers. No matter whether you want to encrypt secret business plans or personal photos, free cross platform software TrueCrypt is a good encryption software. It does not need to generate any files to create virtual disks on the hard disk. Only those who control the password can open and read and write files. For others, it looks like a very common and chaotic folder.TrueCrypt, which can ensure the security of single files or hard disks on the hard disk.

　　 15. streaming media content transmission

In order to enjoy the pleasure of digital music and video, you don't need to install a set top box on the TV in the living room. If you own a game controller or TiVo, you can transmit the streaming media content to these devices through computers, and you don't need to buy AppleTV or set top boxes.

　 16. control online TV programs and music.

Forget about cable TV. Now there are many free TV shows on the Internet. If you feel that you do not want to watch online TV programs on video sites, you can see your favorite TV programs on websites such as Hulu, Joost and ComcastsFancastt, or download music from Pandora, Deezer or Slacker website to play on the computer.

　　 17. login the collection site with the keyword of Firefox.

You may want to visit the same website several times a day, or use the same search engine several times. How can you quickly open these pages? Using the keyword bookmark function of Firefox can instantly navigate to your collection site instead of manually entering that long link address, or spend time looking for the correct search box.

In addition, you can also use this technology on some web pages that are not related to search, such as opening new Gmail mailboxes with some combination keywords. Once you have set the keywords, the Firefox browser becomes a powerful, customized command line.{page_break}.

　 18. monitor and expand your Wi-Fi wireless network.

Through the firmware upgrade of open source router, you can expand the router's signal, monitor the bandwidth and use progress. Free DD-WRT and Tomato firmware can improve similar advanced features, and can be used to manage your wireless network, including bandwidth monitoring, improving service quality, and even expanding the signal by overclocking the router.

Do you want to use some low tech means to cover the Wi-Fi router's signal to the roof or the basement? Now, many websites say that you can make some changes to the antenna of the router.

　　 19. skilled in search technology.

Mastering advanced search technology can help you find the results quicker from the millions of search results of Google. In the quotation box, you can get a lot of matching results by entering phrases and natural names. You can also use the two symbols of "+" and "-" to specify special meanings. Especially when some words have more than one meaning, you can also use the search skills such as file type (Filetype) to search. You can even type all the food in the fridge into the search bar, and the result is to help you point out what to do tonight.

　 20. save printing expenses

You spend enough money on your home printers, so you have to develop a good habit of saving printing paper and cartridges. To reduce printing expenses, you can preview before printing, reduce some chapters and scope to fewer pages to print, or print only the pages you need in your files. Set your printer to the lowest quality mode, use either double-sided printing, or focus a lot of pages on one page printing (for example, when you print PPT documents).