Rural Official Documents And Archives Processing

< p > village officials, as the most grass-roots managers in rural areas, often write and deal with some commonly used instruments.

Therefore, we should attach importance to document writing, processing and archives management, and we should strengthen basic management work.

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< p > < strong > 1. The definition of "official document" and commonly used documents in rural areas < /strong > < /p >

< p > referring to documents, there is a concept that people often encounter, that is, < a href= "http://sjfzxm.com//business/" > "official document".

< /a > the official documents frequently used in work include: < /p >

< p > 1. the 14 official documents issued by the general office of the CPC Central Committee in May 3, 1996 are: resolutions, decisions, directives, opinions, notices, announcements, communiques, reports, instructions, approvals, regulations, regulations, letters, minutes of meetings; < /p >

< < p > 2. the 13 official documents of the State Council amended in August 24, 2000 and the official administrative document handling methods of the State Administration implemented in January 1, 2001 are: orders, decisions, announcements, notices, notices, notices, reports, requests, approvals, motions, opinions, letters, minutes of meetings; < /p >

< p > 3. common paction instruments: plan, summary, investigation report, briefing, rules and regulations, etc. < /p >

< p > 4. common special instruments: judicial, diplomatic, military, financial and so on; < /p >

< p > 5. commonly used daily instruments: opening speech, closing speech, letter of appointment, letter of application, and so on.

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< p > the five major instruments above are what we call "official documents".

However, in rural practical work, official documents often come into contact include notices, requests, reports, minutes and minutes, plans and summaries.

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< p > < strong > two, the special format of document is < /strong > < /p >.

< p > < strong > (1) letter format < /strong > < /p >.

< p > the distance from the upper margin to the name of the issuing organ is 30 millimetres. It is recommended to use the small standard song character, and the font size shall be determined by the issuing organ; the full body of the dispatch organ is a military document line (above coarse and thin) under the 4 millimeter position, and a civilian military line (up and down and coarse) is 20 mm from the bottom margin, and the two line lengths are 170 mm.

Each row is centered in 28 words.

The home page does not display page numbers.

The name of the issuing organ and both lines are red.

The name of the document is placed on the top edge of the 1 line of the center of the court.

The empty 1 lines of the document name identify the title of the document.

If you want to identify the secret level or emergency level, you can put it on the top edge of the 1 row of the center of the center line under the Wu Wen line.

The identification of other elements between the two lines is illustrated by the corresponding elements of this standard.

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< p > in the practice of making official documents, we often use a "letter type" official document which only identifies the name of the issuing organ but does not identify the word "two", which is used to handle parallel or downlink texts in daily affairs, and the frequency is very high.

In addition to not identifying the issuer, all other elements of the document are the same as the "document" document.

To this end, the standard has designed a format for this "letter type" official document, specifically: < /p >

< p > 1. the name of the issuing organ has a margin of 30 mm from the top page, that is to say, it breaks the limit of 37 millimeters on the "document type" document stipulated in this standard, shrinks the upper white margin of the letter form to 30 millimeters, and then identifies the name of the issuing organ under 30 millimeters.

Since the word "two" is not added to the document, the name of the issuing organ is generally not used for short. If the official letter of the State Council is used, the name of the organ will be identified as "the State Council of the People's Republic of China", rather than the "document type" document.

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< p > 2., under the name of the issuing organ 4 millimeters, a thick and thin military line is printed, and a thin and thick military line is printed at 20 mm from the lower margin. The length of the line is 170 millimeters.

This design can ensure that < a href= "http://sjfzxm.com//business/" > "letter" < /a > the official document is basically the same as the "document style" official document, but only the logo of the issuing organ is removed from the center of the page.

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< p > 3., the serial number, secret level and emergency degree of the "letter type" official document can be placed on the top left corner of the center of the page under the martial arts line (generally speaking, there are seldom three of these "official letters").

The front page does not contain page numbers, and the last line (twenty-second lines) has a margin of 6 millimetres from the civil military line.

The identification methods of all other elements are in the same form as "document form".

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< p > < strong > (two) command format < /strong > < /p >.

< p > the order identifier is composed of the name of the dispatch organ plus the "order" or "order", with the small red character of the song character, and the name of the Bai Fawen organ.

The upper edge of the command mark is 20 millimeters on the upper edge of the center, and the 2 is the lower edge. The middle line is the identification number; the 2 line of the order number identifies the text; the text is empty 1 lines, the right space is 4, the issuer signature is identified, the signature is left 2, the issuer's job is identified; the joint issuer's order or order's issuer's duty should be identified as the full name.

Under the signature of the issuer, the blank 1 line, the right empty 2 word, is identified as the written date.

The identification method of the distributing organ is the same as the copy authority.

Other elements are related to the relevant elements of this standard.

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< p > order (decree) can be said to be the most advanced form of the administrative organ issued by the state: < a href= "http://www.91se91.com/news/index_q.asp >".

The provisions of the measures < /a > stipulate that orders (orders) shall be applicable to issuing administrative regulations and regulations in accordance with relevant laws and regulations, declaring the implementation of major compulsory administrative measures, rewards and punishments for relevant personnel, and revoking inappropriate decisions of lower level organs.

We can see its authority and importance from the content of the order.

Therefore, this standard specifies the format of orders (orders) and is designed in accordance with the current format of the order (decree) of the State Council.

It should be said that this format should be strictly implemented in order to maintain the authority and unity of State decrees from the form of expression.

The format of the order (order) in this standard is as follows: < /p >

< p > 1. the full name of the issuing organ should not be used for short, including standardized abbreviation.

The name of the issuing organ of the State Council is "the decree of the State Council of the People's Republic of China".

Therefore, the issuing organ of the order shall be approved by the full name approved by the organ.

The name of the issuing organ is added to the order (order).

The logo of the issuing organ is marked by a small red label, and the font size is discretionary by the issuing organ. However, it must be in the same size, but it must not be over the same size.

The location of the logo can be calculated in accordance with this standard: the upper white edge (37 mm + 20 mm), that is, 57 mm logo.

If a joint order is issued, the issuing organ in the first place should also be marked here, and the rest organs will be moved down, and the order (command) will be centered on the right side.

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< p > 2. under the issuing organ, the blank 1 line identification number is in the middle, and the order number is more solemn in bold type, plus the word "X" before.

The order No. first is not subject to the annual restriction, which is different from the issuing number. The serial number of the serial number is limited to the year.

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Under the P > 3. order number, the empty 2 lines identify the text, and there is no red reverse line in the middle, which is different from the "file type" official document.

The text identifies format and executes standards to the text.

The content of the article is generally short, mostly a natural paragraph.

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< p > 4. under the text, empty 1 lines identify the issuer's autographs, and the issuing organs should normally prepare them.

The signature is in red and 4 words in the right.

The 2 letter of the signature chapter is the sign of the issuer, and the issuer of the order should be the highest leader of the issuing organ. If it is a joint order, the position should be marked with the full name, which can be used for short, such as "Minister of the Department of XX", because the issuing organ logo has been used full name.

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Under the P > 5. signature chapter, the empty 1 lines identify the written date and the right empty 2 words.

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There is only one difference in the format of the P (6.) Order (order) from the relevant provisions of this standard, that is, the order (order) is not divided into the main sending and the sending, but the "specific" form should be paid attention to.

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< p > strong > (three) < a href= "http://sjfzxm.com//business/" > conference < /a > minutes format < /strong > /p >

< p > the minutes of the meeting are composed of "XX XX XX meeting minutes".

The small size of the song is used for the song character, and the font size is determined by the issuing organ.

No seal will be added to the minutes of the meeting.

Other elements are related to the relevant elements of this standard.

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< p > the format of meeting minutes in this standard is mainly in the light of the minutes of office meetings of state administrative organs.

As for the conference minutes used as document types, they can be issued in the form of "document type" or "letter type" document and displayed in the title.

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< p > the office meeting of the state administrative organs is the highest organ of the organ's decision making. The matters agreed on at the conference are the decision items of the organ and are printed and printed in a fixed form of meeting minutes. In view of this, this standard has made unified stipulations on the format of such meeting minutes.

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< p > this standard stipulates that the logo of the meeting minutes should be marked by the small red label, and the font size shall be determined by the issuing organ.

The location is the same as the "document type" issuing organ identification method, that is, 25 mm from the upper edge of the layout.

No seal will be added to the minutes of the meeting.

Other elements of such meeting minutes are stipulated in principle only, and if B minutes contain the elements specified in this standard, they shall be governed by this standard.

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