Interpretation Of Conference Etiquette For College Students

　　 meeting etiquette It is a matter to be noted before convening a meeting, in meetings, after meetings, and by participants. Knowing that the etiquette of meetings will greatly promote the implementation of the spirit of meetings.

　　 Basic purpose

Before preparing for a meeting, what is the purpose of the meeting? First, what is the purpose of the meeting? Is it to convey the spirit or strategy of the top decision-makers or to solve a specific problem or crisis? No matter what the specific objectives are, the basic purpose of convening the conference is to convey and carry out the business policy to be carried out so as to coordinate the business strategy of all departments with the company's objectives and work together to find the best solution to the problem.

　　 Meeting preparation

Modern meetings can not be separated from assistive devices, and all kinds of auxiliary equipment should be prepared before convening a conference.

　 Tables and chairs, nameplates and tea

Tables and chairs are the most basic equipment. They can be put into a round table or report type according to the needs of the meeting. If the number of people attending the meeting is large, the report type should be generally used, and no seat cards should be prepared. If there are fewer people attending the meeting, the round table type is generally adopted, and the seat cards should be made, that is, the famous brand, so that the participants can conveniently take seats.

The tea beverage at the meeting is best to use mineral water, because everyone's tastes are different. Some people like drinking tea, some people like to drink drinks, and others like coffee, so if there is no special requirement, mineral water is the most acceptable choice for everyone.

　　 Attendance book, roster and agenda

The role of the check-in book is to help understand the number of participants, who they are, on the one hand, so that the organizer can find out whether someone is absent or not, and on the other hand, the organizer can arrange the next step according to the attendance book, such as dining, accommodation, etc. The roster can facilitate the chairmen and participants of the conference to grasp the relevant information of the members attending the meeting as soon as possible, and get to know each other better.

　　 Blackboard, whiteboard, pen

On some occasions, participants need to write or draw pictures on blackboards or whiteboards, thus explaining problems. Although audio-visual devices are developing very fast, traditional expressions are still popular with many people, and they express impromptu and convenient features on blackboards or whiteboards. In addition, chalk, versatile pen, eraser and other supporting tools are also essential.

　　 Various audio-visual equipment

The development of modern technology has brought audio-visual equipment such as projector, slide projector, video recorder, laser pointer pen or pointer stick, which has provided great convenience for people. Before convening a meeting, it is necessary to check whether all kinds of equipment can be used normally. If you want to use a slide projector, you need to make slides in advance. A tape recorder and a video camera can record the process and contents of a meeting. Sometimes, it is necessary to print out the conclusions or suggestions at once. Then a small photocopier or printer needs to be prepared.

　　 Data and samples

If the meeting is a business report or product introduction, the relevant information and samples are essential. For example, when introducing a new product, it is impossible to impress people by merely speaking in broad terms. If we show you a specific sample and introduce its characteristics and advantages together with samples, we will leave a much more impressive impression on you.

　 Etiquette content

Conference seating arrangement

One is surround. It is not to set up a rostrum to put seats, couches, tea tables around the venue, do not specify the specific dignity of the seats, and allow the participants to sit freely after admission. The arrangement of this arrangement is most consistent with the theme of the tea party, and is also the most popular.

The two is loose seats. Loose seats are commonly seen in outdoor tea parties. Its seats, sofas and tea tables are freely assembled, and can even be arranged by participants according to their individual requirements. This is easy to create a relaxed and comfortable social environment.

The three is round table. Round table positioning refers to placing round tables at the venue. Participants are free to sit around. There are two forms of round table scheduling: one is suitable for a small number of people, only a large oval conference table is placed in the center of the conference hall, and all participants are seated around. The two is to set up several round tables in the venue.

The four is the chairman. This kind of ranking refers to the fact that the host, host and guest are consciously arranged to sit together at the venue.

Conference spokesperson Ceremony

There are two kinds of formal speeches and free speeches in the conference. The former is generally a leader's report, and the latter is usually a discussion. Formal speakers should dress neatly and walk up to the rostrum with a natural gait and forceful and forceful and forceful expression. Speak clearly and logically and concisely. If you are speaking in writing, you should always glance up at the venue and not read down the manuscript. Self-assured or supercilious. Thank you for listening to your audience.

Free speech is more casual. We should pay attention to it. We should pay attention to order and order. We should not fight for speeches. We should be brief and clear in our speeches. We should be reasonable in our attitude towards others. We should follow the lead of the hosts and not only care about ourselves.

If a participant asks a question to a speaker, he should answer politely. He should give reasons for questions that can not be answered. He should listen carefully to the criticisms and opinions of the questioner. Even if the criticisms of the questioner are wrong, they should not be rude.