How Much Do You Know About The Three Elements Of Official Document?

The elements of < p > a href= "http://www.91se91.com/news/index_c.asp" > official document < /a > are divided into three parts: Edition head, main body and edition record.

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< p > < strong > official document head part < /strong > /p >

< p > the part of the red line above the official document is called the first page.

The headers include: number, classification and duration of confidentiality, urgency, issuing organs, issuing numbers, and issuers.

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< p > 1. number: the order number of the number of documents printed in the official document, and the order number of each official document will be printed when the same manuscript is printed.

Generally use 6 digit 3 Arabia numbers, the top grid is arranged in the top left corner of the center line.

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< p > 2. secretaries and confidentiality periods: secrets are classified into top secret, secret and secret; confidentiality is a description of the time limit for the grading of official documents.

The top grid is arranged in the top second corners of the center of the page, and the numbers in the confidentiality period are marked with Arabia numbers.

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< p > 3. emergency level: time limit for document delivery and processing.

According to the emergency level, it is marked "urgent" or "urgent". Emergency telegrams are classified as "special", "urgent", "urgent" and "urgent".

The top grid is in the upper left corner of the center.

If you need to mark the number, secret level and duration of confidentiality and urgency at the same time, arrange them from top to bottom according to the order number, secret level and duration of confidentiality and urgency.

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< p > 4. issuing organ sign: the author who signs the official document indicates the official document, which is used by the issuing organ to make official documents, and the standard plate type version head is usually called "Wen tou".

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< p > consists of two parts, namely, the full name of the dispatch organ or the standardized "abbreviation" plus "document", or the full name of the issuing organ or the standardized abbreviation.

The issuing organs sign is arranged in the middle, and the upper edge to the edge of the center plate is 35mm. It is recommended to use the small standard song character, the color is red, with the principle of striking, beautiful and solemn.

When a joint language is written, the name of the sponsoring organ should be placed at the same time if the name of the issuing organ should be tagged at the same time. If there are two words of the document, it should be placed on the right side of the issuing organ's name, with the name of the issuing organ as the center.

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< p > 5.: the serial number is the order number issued by the issuing organ according to the order in the dispatch order.

Arrange the blank two line position under the sign of the issuing organ.

The number of the year and the issuing order is marked by the Arabia numerals. The year should be marked with the full name, with the six angle brackets, and the order number shall not be added to the word "No.", not the virtual position (that is, 1 not compiled as 01). After the Arabia number is added, the word "number" is added.

The character number of the ascending text is arranged in the left space and is in the same line with the last issuer's name.

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< p > 6. issuer: the issuer approves the leader's name in the official document submitted.

For uplink only.

It is made up of the three characters of the issuer, the full colon colon and the name of the issuer. It is placed in the right space and is arranged in the empty two rows under the sign of the issuing organ.

"The issuer" uses three characters to imitate the song character number 3, and the name of the issuer is 3.

If there are multiple issuers, the names of the issuers should be arranged evenly from left to right according to the order of the issuing organs. The names of the two rows in each row should be arranged in line with the name of the first issuer of the previous row.

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< p > under the name of the document, 4 mm is placed in the middle and printed with a red divider equal to the width of the page.

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< p > < strong > official document < a href= "http://www.91se91.com/news/index_c.asp > > main body < /a > part < /strong > /p >

< p > the main part of the official line is the red line (below) and the first line (above).

They include: title, main sending organ, main body, appendix description, signature of the issuing organ, written date and seal, annotations, attachments.

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< p > 1. Title: generally use 2 small standard song character, arrange in the red divider line empty two rows of positions, one line or more rows in the middle row; when returning, to complete the word meaning, arrange symmetry, suitable length, appropriate spacing, the title arrangement should use trapezoidal or diamond.

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< p > 2. main sending organ: choreographed in the empty line of the heading, left in the top grid, still in the top when returning, and the last organ name is marked with full colon.

If the name of the main sending organ is too large to cause the official document to not display the main text, the name of the main sending organ should be moved to the edition record, and the annotation method shall be the same as the copy authority.

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< p > 3.: text must be displayed on the front page of the official document.

In general, we use the number 3 to imitate the character of the song, and arrange it in the next line of the name of the main sending organ. Each natural segment is left two words and the top line is back.

The ordinal number of structural hierarchy can be marked with "one,", "(1)", "1." and "(1)". The first level is marked with bold type, second level with regular script, third level and fourth level.

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< p > 4. appendix indicates that if there is an attachment, one word of "two" in the left space and two characters in the "annex" shall be arranged under the text.

If there are multiple attachments, use the Arabia numeral annotation appendix order number (for example, "attachment: 1. XXXXX"); the appendix name does not contain punctuation marks.

If the appendix name is long enough to be returned, it should be aligned with the first word of the appendix of the previous line.

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< p > 5. the issuing organ's signature, the written date and the seal < /p >.

< p > seal stamped official document: the written date is generally arranged in the right space four words, the seal is red, and no blank seal is allowed.

When a single organ conducts a document, it is usually arranged on the written date and the written date. The signature organ is signed by the issuing organ, the seal is correct, the middle and lower pressure is issued, the signature and the date of the written organ are issued, so that the signatures of the issuing organ and the written date are located in the center of the seal center, and the top of the seal should be within the line of the text (or annex).

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< p > joint documents, the general issuing organs will be placed in the corresponding order according to the order of the issuing organs, and the seals shall be signed one by one in correspondence, straighten, middle and lower pressure, and the signatures of the issuing organs shall be signed. The last seal is correct, the middle and the lower pressure shall be signed and the written date is arranged. The seals shall be arranged neatly, disintersected or tangent, and the two ends of each row of seals must not exceed the center of the page. The top of the first seal should be within the line of the text (or annex).

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< p > no official document is stamped without a seal: when a single organ performs a written passage, it will empty one line in the main text (or the annex) and arrange the two words in the right space. The signature organ will sign the written date in the next line of the issuing organ's signature. The first word is shifted to the right word two than the first word of the issuing organ. If the written date is longer than the signature of the issuing organ, the two word in the right space of the written date should be arranged, and the right empty word number should be increased correspondingly.

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< p > when a joint language is written, the sponsor's signature should be arranged first, and the other organs should be arranged down in sequence.

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< p > > the official document affixed with the signature of the issuer: when a document issued by a single organ is affixed with the signature of the issuer, it shall be empty in the main text (or the annex). The two party shall be entitled to the right space four words with the signature of the issuer, and the two signature of the signature shall be marked as the issuer's position.

Under the signature of the issuer, a blank line of four empty words is arranged.

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< p > when a joint document is written, the signatures and signatures of the issuers of the sponsoring organs shall be arranged first, and the positions and signatures of the other organs shall be arranged down in sequence, aligned with the positions and signatures of the issuers of the sponsoring organs, and each line shall only arrange a position and signature badge of the issuer of an organ, and the full name of the issuer's duty shall be marked.

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< p > signature is usually red.

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< p > the number in the written date: the total number of years, months, and dates in Arabia should be marked with the full name of the year, the month and the day are not virtual (1 is not compiled to 01).

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< p > 5. When the space left after the official document typesetting is not allowed to seal the seal or issuer's signature and written date, it may be resolved by adjusting the spacing and spacing.

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< p > 6. note: two words in left space plus brackets are arranged on one line under the written date.

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< p > 7. appendix: it should be arranged separately and bound together with the official document before it is printed.

The appendix two and appendix sequence number is arranged in the top left corner of the center of the page in bold number 3.

The appendix title is centered on the third line of the layout.

Annex order number and appendix title should be consistent with the description of the annex.

The appendix format requires the same text.

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< p > if the attachment and the text can not be bound together, the number of the official document should be arranged in the top line of the first line of the upper left corner of the appendix, and the annex two and appendix order number will be marked afterwards.

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< p > < strong > official document < a href= "http://www.91se91.com/news/index_c.asp > > < /a > part < /strong > /p >

< p > the last part of the official document is below the dividing line, and the last part of the dividing line is called the edition.

Including: copy office, printing and issuing authority, date of issue and page number.

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< p > 1. copy office: if there is a copy office, generally use the number 4 to imitate the character of the song.

"Copy" two characters, add full colon colon and copy the name of the organ, return to line with the first word after the colon, and the last copy of the name of the organ.

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< p > if you need to pfer the main sending office to the edition, instead of changing the word "CC" to two, the layout method is the same as the copy office.

When there are both the main sending office and the copying organization, the main sending organ should be placed above the copy office, without dividing lines.

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< p > 2. printing and issuing organs and printing date: the printing and marketing organs and the date of issuance are generally numbered with 4 characters, which are arranged on the last dividing line. The word "left space" is printed and issued, and the right space is printed on the date. With the Arabia numeral, the year, month and day mark shall be full, and the full name of the year shall be marked. The month and the day shall not be false (that is, 1 is not compiled to 01), and the words "printed and issued" shall be two words later.

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If there are other elements in < p >, it should be separated from the issuing organ and the date of issuance by a fine line.

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< p > 3. page number: generally used 4 half angle Arabia figure, arranged under the edge of the official document center, the number of each side put a word line; word line from the bottom edge of the 7 mm.

The single page number is in the right space, and the double page number is in the left space.

There is a blank page in front of the page of the official document, and the blank page and the page are not choreographed.

The pages of a document should be arranged in a row when the attachments of a document are bound together with the text.

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The dividing line in < p > 4. Edition: the dividing line in the edition is as wide as the center of the page, the first separating line and the last divider line are thick (the recommended height is 0.35 mm), and the middle divider is lined with a thin line (the recommended height is 0.25 mm).

The first line of separation is in the first element of the edition, and the last line is coincided with the bottom edge of the last page of the official document.

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