Strengthening The Management Of Official Documents, Improving Work Efficiency And Implementing The Pressing System

< p > < strong > 1. Establish a strict registration system < /strong > < /p >.

The whole process of < p > document processing is made up of numerous procedures, and how fast and how much time each procedure deals with will directly affect the whole process of official document processing.

Obviously, the fundamental way to improve the efficiency of < a href= "http://www.91se91.com/news/list.aspx? Classid=101112107101 > document handling /a is to work hard to compress the time used by each program.

This calls for the establishment of a strict registration system for operation links.

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< p > first, all departments and departments are required to establish a special person to run the text and implement the whole responsibility system.

The system requires that the responsible person in charge of writing should be responsible for the whole process of official documents, including the "registration" procedure, strictly enforce the registration system of the operation link, and require all departments to run a document using a unified "receipt or dispatch registration form". The contents include the name of the document, the responsible person, the operation link and the running time, thus ensuring the scientific operation of the document and the safekeeping of the document, thus ensuring the smooth progress of the work.

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< p > secondly, the principle of sending and receiving documents should be convenient for the operation, statistics, search and prompt operation of documents, and it should be simplified procedures, which will help improve work efficiency.

According to the channel of communication, we divide into seven categories, namely, the State Council, the Ministry of education, the Ministry of health, the provincial government, the Provincial Education Commission, the provincial health department, and others.

When registering the incoming text, we should pay special attention to the channel of the passage, the importance and the time limit of the official documents, and classify them according to the different requirements of the official documents, so as to facilitate the rapid processing and future inspection of the documents.

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< p > again, in order to improve the efficiency of official document processing, we should strictly control the amount of documents entering the actual processing system of the document and check the entry of the instrument.

Like general notices, letters, telegrams, briefings, etc., some can be processed directly after registration, and others can be processed without registration.

Greatly reduced the amount of paperwork, save time and improve work efficiency.

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< p > < strong > two, adopt appropriate circulation mode < /strong > < /p >

< p > > a href= "http://www.91se91.com/news/list.aspx Classid=101112107101" > official document circulation < /a > is a more important link in official document processing work, and it is a basic skill for office secretaries to be a good leader assistant.

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< p > biography is submitted to the relevant leaders for approval according to the reasonable circulation procedure.

This way of circulation is relatively strict in management. It can effectively control the whereabouts of documents, adjust them conveniently, avoid backlogs and losses, but cumbersome and time-consuming, especially when people are read more, often takes a long time.

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< p > exclusive communication refers to the process of sending documents to the leaders for approval.

This way of circulation is usually used for urgent, confidential or leading documents.

The secretary must strictly follow the limited scope of knowledge and personally deliver the document to the relevant leaders for approval at a specified time. After waiting for the signature, the leader will send the other leaders immediately until the end.

The special way can reduce intermediate links and speed up circulation.

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< p > return, that is to say, the instructions for people who read the instructions need to be informed by the leaders who have already been instructed on the front. It is a process of < a href= "http://www.91se91.com/news/list.aspx Classid=101112107108".

If there is a disagreement between the leaders, the leaders should be consulted before they return.

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< p > centralized circulation refers to the fact that a document needs to be circulated in a very short time because of the urgency or the requirement of the secret level. While the person who reads the document is dispersed by the public, and the special way is not yet able to meet the requirements, it will be a way for the readers to gather together to circulate the official documents.

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The various ways of < p > document circulation are interrelated and sometimes used in practice.

However, no matter what kind of way to circulate, it is necessary to distinguish the primary and secondary orders of the circulation, reflecting the principles of doing things first, reading after knowing, hosting first and then co operating, < a href= "http://www.91se91.com/news/list.aspx Classid=101112107108" > urgent items urgent /a >, and "flat parts and quick handling".

Generally speaking, the main leaders should be pmitted first, then lead by supervisors, and then to other leaders. First, the leaders should be sent to the leadership of the Department, and the leaders should be followed up with the relevant leaders, and then pferred to the relevant departments.

Urgent documents and documents that need to be directly read by leaders can be handled in accordance with the methods of first run, post pass and skipping.

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< p > document circulation must be prompt and ensure quality. We should pay attention to the following points.

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< p > 1., when giving documents to leaders, pay attention to a certain order.

For example, it should be divided into urgent documents, batch documents, higher authorities' guidance documents and general reference documents in order, so that leaders can read and handle documents according to the urgency of documents, so as to ensure timely handling of urgent documents and understanding of the spirit of superior documents.

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< p > 2.. Master the circulation time, check, inquire and remind the leader to read the text in time.

If the leader goes out for a long time or fails to read the text in a short period of time due to other work, he can adjust the circulation order at any time, so as not to cause the backlog of documents.

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< p > 3., if the documents involve several departments, they should be processed in advance, after reading, and in the order of CO hosting.

After the document is issued, the secretaries should promptly understand and master the operation of the documents so as to improve their work efficiency.

And strictly control the scope of circulation, so as to avoid losing control and loss of documents.

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< p > < strong > three, establishing and perfecting < a href= "http://www.91se91.com/news/list.aspx Classid=101112107105" > pushing up < /a > working system < /strong > /p >

< p > rush is an important link in the document processing program. It is a query and supervision of official documents, and is a means to avoid backlog and speed up the operation of official documents.

After the service of the leader's instructions is delivered to the undertaking department, the Contractor shall timely supervise and urge the contractor to do so.

The documents that have not been processed may be pressed for many times until the knot is completed.

For a long period of time, the secretaries should go to the Contractor's department to know and inquire about the documents in person, and urge them to handle them as soon as possible.

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