Do You Know How To Manage Standard Files?

< p > Article 1 in order to strengthen the standard < a href= "http://www.91se91.com/news/index_c.asp" > archives management < /a >, we should give full play to the role of archives and formulate these measures in accordance with the provisions of the People's Republic of China archives law and its implementation measures and relevant standards.

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< p > second standard archives refer to all kinds of documents and materials (including charts, text materials, computing materials, audio-visual products and standard samples) that are directly preserved in the process of making and revising standards.

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< p > standard file is an important part of national archives.

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< < p > > third standard departments and units should set up and improve the standard file management system so as to achieve the requirements of complete, accurate, safe and effective utilization of the standard files.

Advanced technology is adopted in a planned way to realize the modernization of standard archives management.

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< p > fourth standard files are classified into two categories: permanent and long-term.

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< p > the following documents need permanent storage: < /p >

< p > (1) a document issued by a superior at a task; < /p >

< p > (two) standard approval document; < /p >

< p > (three) standard compilation instructions and appendages; < /p >

< p > (four) opinion summary processing table; < /p >

< p > (five) standard review meeting minutes or letter conclusion; < /p >

< p > (six) standard for approval of official documents; < /p >

< p > (seven) standard declaration; < /p >

< p > (eight) standard release; < /p >

< p > (nine) formally issued the standard; < /p >

< p > (ten) standard modification notice and its appendix; < /p >

< p > (eleven) standard invalid notice.

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< p > the following documents need to be kept for a long time: < /p >

< p > (1) argumentation report; < /p >

< p > (two) < a href= "http://www.91se91.com/news/index_c.asp" > investigation > /a > report; < /p >

< p > (three) test verification report; < /p >

< p > (four) draft standard (final draft); < /p >

< p > (five) standard delivery and review; < /p >

< p > (six) equivalent, equivalent international standard or foreign advanced standard original or plation, main reference materials (only rare, general catalogue and source); < /p >

< p > (seven) standard sample.

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< p > fifth permanent custody shall be handled according to the provisions of the state archives administration department; the long-term custody shall be the current and the latest two revised standards.

It is a long term custodian of the abolished standard files, and will be kept for ten years.

If the standard sample fails to expire within the custody period, it shall be treated according to the provisions of the custody expiration.

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< p > sixth the Department of standardization administration under the State Council is responsible for the management of the national standard archives.

The national standards archives for engineering construction, pharmaceuticals, food hygiene, veterinary drugs and environmental protection shall be managed by the competent department of engineering construction under the State Council, the competent department of health, the competent department of agriculture and the competent department of environmental protection.

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< p > the industry standard department under the State Council shall be responsible for the management of the industry standard files within its jurisdiction.

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< p > standardized administrative departments of provinces, autonomous regions and municipalities directly under the central government shall be responsible for the management of local standard archives within their respective administrative areas.

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< p > enterprise units are responsible for managing the enterprise's standard files.

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< < p > > the archives management organizations or personnel of the departments and units listed in these seventh methods are specifically responsible for the management of standard files.

Its duties: < /p >

< p > (1) collection, collation, filing, filing, statistics, storage and provision of standard files; < /p >

< p > (two) compile directory, index, card and other query tools and reference materials; < /p >

< p > (three) is responsible for organizing and undertaking the identification and destruction of the standard files; < /p >

< p > (four) supervise the revision, supplement and reproduction of the standard files; < /p >

< p > (five) according to the requirements of the archival administration department, handle the pfer procedures of the permanent standard files; < /p >

< p > (six) conscientiously implement the archives management system.

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< p > eighth standard files are drafted by the standard drafting unit to collect relevant materials and arrange them to provide corresponding standard archives management departments or units.

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< p > ninth < a href= "http://www.91se91.com/news/index_c.asp" > standard drafting < /a > unit, Standardization Technical Committee secretarial unit or standardized technology import unit and other units involved in the formulation and revision of standards. The standard documents and materials accumulated in the formulation and revision of the standard work shall be managed by the archival management organization of the unit according to the requirements of long-term custody.

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< < p > tenth documents of standard archives, except for standard formal texts, the archival and administrative organs shall be filed once and for all within three months after the approval and release of the standards.

After the standard official text is published, replenish the archives in time.

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< < p > eleventh documents of standard archives are arranged by the organizers of the examination and approval departments or units. The standard file managers are responsible for filing, registering and putting on the shelves.

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When the standard document material is archived, the standard file management personnel shall check and check, and if the requirements do not meet the requirements, it shall be supplemented and corrected by the sponsor of the examining and approving department or the unit of the P.

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< p > twelfth after the standard changes or repeal, the sponsor or the unit of the examining and approving department or the unit shall be responsible for timely filing the original, published and approved documents of the change order or abolition.

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< p > thirteenth standard documents shall be filed and filed according to the general requirements of "GB/T11182-89 scientific and technological archives" and shall meet the following requirements: < /p >

< p > (1) all kinds of standard documents and materials are filed normally, and two copies of the reports, draft standards, official versions and summary processing tables are frequently filed.

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< p > (two) the standard documents for archiving are original or printed copy and photocopy.

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< p > (three) the standard files for permanent and long-term custody are bookbinding separately.

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< p > (four) standard file material is larger than A4 (210 x 297mm), folded according to A4 format, less than A4, pasted on the paper of A4 breadth, and left the binding line.

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< < p > fourteenth safekeeping standard files, there should be filing cabinets and storeroom, and there are safety measures such as fire prevention, moisture-proof, sun protection, pest control, rodents, dustproof and anti-theft.

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< p > fifteenth safekeeping standard files, we must establish a regular inspection system, which is checked every two years in general. If damaged or deteriorated files should be repaired or copied in time.

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< p > sixteenth institutions that manage standard archives should establish and improve the standard file borrowing system.

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< p > standard files are generally not borrowed.

When special circumstances need to be borrowed, it should be approved by the competent leader and returned within a specified time.

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< p > seventeenth no individual shall occupy the standard files as private. Any person who is damaged, concealed, lost or leaked should be investigated for the responsibility of the personnel concerned.

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< p > eighteenth, the preservation value of the standard archives should be regularly identified.

The appraisal work is carried out under the leadership of the unit leaders, standardization personnel and standard file managers.

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< p > the standard files that have already exceeded the storage period and lose the value of preservation shall be compiled and destroyed after signing by the competent leader, and the time and place for destruction shall be specified.

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< p > nineteenth persons who have made notable achievements in standard archives work shall be rewarded, and shall be implemented according to the twenty-seventh provision of the implementing measures of the People's Republic of China archives law.

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< p > violation of the relevant provisions of archival management and causing losses to standard archives work shall be dealt with in accordance with the provisions of the implementing measures of the People's Republic of China archives law in twenty-eighth articles, twenty-ninth articles, thirtieth articles and thirty-first articles.

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< p > twentieth articles are interpreted by the State Technical Supervision Bureau.

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< p > twenty-first measures shall be implemented as of the date of promulgation.

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