How To Arrange Document Management Before The Festival

< p > the weather is getting colder and the Spring Festival is getting closer and closer.

Nowadays, most employees who are less than a href= "http://www.91se91.com" and "/a" have already had no intention to work, and the seven day of the Spring Festival holiday.

We should sort out the documents at hand, prepare for the holiday and start the work.

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< p > but in this seemingly dull and tasteless time, it is a dark current.

Basically, every HR Director and business executive know that after the Spring Festival, the turnover rate is the highest.

After winning the year-end award, the mood of the job hopping was already unfolding.

Employees who meet good quality will make a resignation report and come over to do the handover.

If you meet a bad person, you may become lost.

And those who have conflicts with the company have long wanted to leave.

It is also possible to take away a lot of enterprise information files or delete a lot of data, causing severe damage and heavy losses to enterprises.

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< p > and according to a thorough investigation, even though the departing staff will hand over, the new colleagues often can not get all the information and methods.

The pfer and pfer of work can not be completed at the first time, and it takes some time to adapt.

Moreover, many work documents are stored in a mess, and it is easy to forget when they are handover.

It is very easy to cause obstacles to work.

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< p > for this purpose, we have specifically found a professional team specializing in document management, efficient co operation and office safety in China, and obtained an expert group.

The software experts have proposed three feasible solutions for this phenomenon.

The first is to establish enterprise sharing disk, the second is to use SkyDrive storage, and the third is to build document management system.

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< p > < strong > First: shared disk < /strong > /p >

< p > we first look at the first method that the software team provides to us, and create the shared disk.

Achieve unified storage of data.

Unified backup.

It also facilitates the sharing of resources within the enterprise.

In this way, it is not easy to avoid resignation due to the resignation of employees, resulting in the loss of documents.

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< p > this method has been able to be perfect and efficient in the past decade.

It is learned that Suning Appliance, one of the largest electrical chain stores in China, has been using this method to manage documents.

But with the progress of science and technology, enterprise spy war has become more and more.

Although this method can satisfy the problem of sharing and backup, privacy is not protected at all.

Many confidential documents are exposed.

Let enterprises stand naked.

Moreover, the speed of many open and lookup is very slow, which increases the time cost of enterprises.

Slow down the pace of work.

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< p > < strong > Second: SkyDrive < /strong > /p >

< p > network cloud disk is a very high-end technology at present.

And China is developing towards the cloud age.

Cloud disk is indeed a major trend in the future.

But is it appropriate for this technology to be used in office? < /p >

< p > the biggest advantage of cloud disk is to download the required files at any time and anywhere.

Such convenience is indeed beneficial for us to go out to work and work in different places.

Compared with shared disk, it is really much better.

But it also failed to solve the security problem.

Who has been downloaded? No one knows.

It is true that SkyDrive, like Baidu and SkyDrive, is now more and more sophisticated.

But he is more biased towards individuals.

It's very convenient for me to see a movie and store something with SkyDrive.

But putting it in the office of an enterprise may play a counterforce.

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< p > files, after all, are stored on other people's servers and are easy to expose information.

Safety is entirely up to itself.

Such a method is also efficient and risky at the same time.

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< p > < strong > Third: document management system < /strong > < /p >.

< p > then we look at the third ways that the expert team has obtained, using professional document management software.

There are many such software in the market at present.

The most important function of this kind of software is to provide efficient and safe office system.

Like shared disk and SkyDrive, all documents of enterprise can be centrally stored in the system server.

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< p > provide a full range of permissions to enable enterprises to assign various permissions to employees according to department or level, including editing, reading, browsing, downloading, printing, subscribing and deleting.

And so on.

Through the combination of various permissions, employees can conveniently operate and keep the documents carefully.

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< p > this permission setting can prevent enterprise non core employees from viewing and taking away confidential documents.

And it can prevent < a href= "http://www.91se91.com/news/index_c.asp > < employee > /a > malicious deletion of enterprise documents.

Minimize risks.

In the face of mass downloading of files, it will also be downloaded to the system server first.

Stop those conspiracies that want to take away corporate documents before leaving.

Document protection to the highest level.

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< p > in the system, every edition of the edited file can retain the previous version.

This allows you to see every step of the operation trace.

Support property remark for each version.

You can write some thoughts and notices at that time.

You can quickly recall the thoughts at that time when you look back in the future.

It can also help new employees to work faster.

When you need to find functions, you can also use these properties to find.

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< p > and the files in the system are stored in the server by encryption.

The server is also kept by yourself.

Safety is complete.

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< p > these three methods can play a role in the management of documents and speed up the office efficiency of enterprises.

There are only pros and cons.

The first, second method is relatively simple and convenient to build.

But there are many loopholes, sacrificing a lot of security.

The third way is to choose a good document management system.

We need to pay attention to some problems on the selection.

At present, there are many brands in the market. Indeed, the top brands do very well, like the E6 collaborative document management system.

Their data level has reached the world level.

But there are lots of sheep selling dog meat in the industry.

Hope you can choose carefully.

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When p is approaching, we hope that all enterprises can arrange their work as soon as possible.

Sort out all aspects of documents.

Easy to come back to work faster after the holidays.

Reduce the loss of < a href= "http://www.91se91.com/news/index_s.asp" > /a > due to festivals.

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