Notice On Printing And Issuing Official Document Processing Methods Of Wuhan Environmental Protection Bureau

general provisions

Article 1 in order to promote the standardization, systematization and scientification of the official document processing of the Environmental Protection Bureau of Wuhan Municipality (hereinafter referred to as the "Municipal Environmental Protection Bureau"), the present Measures are formulated according to the provisions of the regulations on the handling of official documents in the party and government organs (No. 2012 of the central office [14]) and the relevant provisions of the municipal Party committee and the municipal government.

The second municipal Environmental Protection Bureau official document is the document that the municipal environmental protection bureau carries out the leadership, performs its functions and handles official duties with specific effect and standard form. It is an important tool for conveying the principles and policies of the party and the state, guiding, arranging and coordinating work, requesting and answering questions, reports, notifications and exchanges.

The third way is applicable to the official documents processing of all offices, sub bureaus and units directly under the Municipal Environmental Protection Bureau.

The fourth official document processing refers to a series of interrelated, cohesive and orderly work such as document preparation, processing and management.

The fifth document handling work should adhere to the principle of seeking truth from facts, accuracy, standardization, streamlining, efficiency, security and secrecy.

Sixth Office of the Municipal Environmental Protection Bureau to supervise and manage the official document processing system.

The heads of departments, sub bureaus and directly affiliated units should attach great importance to document processing, abide by the relevant provisions of official document processing, strengthen organizational leadership, strengthen team building, and be responsible for official document processing in this department.

The second chapter is about the types and forms of official documents.

Seventh types of official documents commonly used by EPA are:

(1) decision. It is applicable to make decisions and arrangements for important matters, reward relevant units and personnel, and alter or revoke inappropriate decisions of lower level organs.

(two) communiqu. It is applicable to announce important decisions or important matters.

(three) opinion. It is suitable for putting forward ideas and solutions to important issues.

(four) notices. It is applicable to matters that should be observed or known in a certain range.

(five) notification. It is applicable to issue and convey matters requiring the lower level organs to perform and the units concerned to know or carry out, transfer and forward official documents.

(six) notification. It applies to recognition of advanced, critical mistakes, important spirit and important situations.

(seven) report. It is suitable for reporting to the higher authorities, reflecting the situation and answering the inquiries from the higher authorities.

(eight) ask for instructions. It is applicable to request instructions and approval to the higher authorities.

(nine) reply. It is applicable to reply to the lower level organ's request.

(ten) letter. It is applicable to work between different subordinate organs to negotiate, inquire and answer questions, request for approval and reply to the examination and approval.

(eleven) minutes. It is suitable for recording major situations and agreed items.

The eighth major forms of official documents of the Municipal Environmental Protection Bureau are:

(1) the issuing organ is marked as "the Party group document of the Environmental Protection Bureau of the CPC", and the official document issued by the issuing organ is "Wu ring Fa", which is mainly applicable to the report of the Party group to the higher level party organization, the request for work and the reporting opinions, the arrangement for the lower Party organization, the issuance of important notices, and the appointments and dismissal matters of the civil servants and sub bureaus of the bureaus and the subordinate departments of the bureaus and departments of the bureaus of the bureaus of Wuhan.

(two) the issuing organ is marked as "Wuhan Environmental Protection Bureau document", and the official document issued by the issuing organ is "Wuhuan", which is mainly applicable to report, request and report the report to the municipal Party committee, the municipal government and the provincial environmental protection department, and to inform the relevant environmental protection departments and units directly under the district concerned of important matters and answer related matters.

The issuing organ is marked as "document of the Wuhan environmental protection bureau", and the official document issued by the issuing organ is "Wu Huan Guan", which is mainly applicable to the examination or approval of the environmental impact assessment management of the planning or construction projects; the "Wuhuan prison" applies to the relevant matters in the process of environmental supervision and management; the "Wuhuan regulations" is applicable to the issuance of normative documents; the "Wu ring danger" is mainly applicable to the examination and approval of the transfer of hazardous wastes; "Wuhuan Fu" is applied to reply to the results of the Municipal People's Congress and the municipal agreement proposal, and the specific handling results are issued to the leaders at the higher level, to the higher authorities for reporting, to instruct and handle letters and visits and other matters; and the "Wuhuan finance" is mainly applied to the special funds for environmental protection. (three

(four) the issuing organ is marked as the "Wuhan environmental protection bureau", and the official document issued by the organ issuing organs is "Wu Huan letter", which is mainly applicable to the consultation and negotiation between the units with no affiliation with the Municipal Environmental Protection Bureau, asking and answering questions, requesting approval and rechecking matters.

(five) the issuing organ is marked as "office document of the Wuhan environmental protection bureau", and the official document issued by the issuing organ is "Wuhuan office", which is mainly applicable to liaison work with relevant departments, units' offices (integrated offices) and lower level environmental protection departments, issuing work plans, working arrangements, organizing inspection, assessment, summing up work, issuing internal management systems and other affairs.

(six) signs issued by other organs and characters issued by the issuing organs. The "Wuhuan period" is applicable to the party's discipline inspection team, and the "Wuhuan party" is applicable to the Party committee issued by the party directly under the authority; the "Wu Huan Zheng" applies to the Bureau of political affairs; the "Wuhuan civilization" applies to the Guidance Committee of the Municipal Environmental protection system's spiritual civilization construction; the "Wu Huan post" applies to the leading group of the Municipal Environmental Protection Bureau's title reform work; the "Wu Huan Gong" is applicable to the organs directly under the government's labor union; the above articles are issued separately with the issuing department.

(seven) the coordinating offices of the municipal circular Committee Office, the city innovation office, the municipal environmental protection special action office, and the urban rural environment comprehensive improvement office issued the corresponding documents, respectively, corresponding to the relevant coordinating agencies, and the issuing organs were respectively "Wuhuan Commission", "Wuxing model office", "Wuhuan special office", "Wuhuan agricultural office" and so on.

The issuing organs of the sub bureaus and their subordinate units must not copy the same characters as the above ones.

In the above article, the Wuhuan government and Wuhuan posts are numbered by the political office. The Wuhuan party and Wuhuan civilization are numbered by the party committees of the organs, and the Wuhuan workers are numbered by the trade unions directly under the authority. The relevant departments should file all the documents numbered together with the numbering of the last year before the end of February each year.

The third chapter is official document format.

The ninth official documents generally include three parts, namely, the first edition, the main body and the edition. They are composed of the number of symbols, the confidential level and the duration of confidentiality, the degree of urgency, the issuing organ, the issuing number, the issuer, the title, the main sending organ, the main body, the annex, the signature of the issuing organ, the written date, the seal, the annotations, the annex, the copy office, the issuing organ, the date of issue, the page number, etc.

(1) version

The 1. number. The order number of copies of official documents. The number of confidential documents should be marked.

2. confidential and confidential term. Confidential documents should be labeled "top secret", "confidential", "secret" and confidential term respectively. For any state secret matter that has not been marked or not informed of the duration of secrecy, its duration of secrecy shall be 30 years in accordance with the top secret matter, 20 years in confidential matters, and 10 years in secret matters. The official secretaries level is put forward by the proposed document unit, which is determined by the responsible person.

3. urgency level. According to the urgency of the time limit for official documents delivery and processing, they should be labeled "urgent" and "urgent" respectively.

If you need to mark the number, secret level and duration of confidentiality and urgency at the same time, arrange them from top to bottom according to the order number, secret level and duration of confidentiality and urgency.

4. the issuing organ logo. It is made up of two characters, namely, the full name of the issuing organ or the standardized "abbreviation" plus "document", or the full name of the issuing organ or the standardized abbreviation. When a joint document is issued, the issuing organ may sign and use the name of the joint issuing organ, and generally arrange the name of the host organ in advance, or also use the name of the sponsoring organ alone.

5. document number. It is made up of the number of characters, year and order number. When making a joint passage, use the name of the organizer.

6. the issuer. The name of the issuer shall be annotated in the ascending language. If there are multiple issuers, the names of the issuers shall be arranged from left to right according to the order of the issuing organs.

(two) subject

7. title. The main contents of official documents should be summarized accurately and briefly from the names, causes and types of documents.

8. the main sending organ. The main accepting organs of official documents should use the full name, standardized abbreviation, or collectively referred to by the same type of organs.

9. text. The main body of official documents is used to express the contents of official documents. It should be in line with national laws, regulations, principles and policies, striving to be concise and concise, with clear perspectives, precise diction, clear levels and rigorous structure. The main text must be displayed on the front page of the document.

10. annex explains. The serial number and name of the document attachments. The objects printed, forwarded, and endorsed can not be used as attachments.

11. the issuing organ signs the name. The Department issued the full name or standardized abbreviation.

12. the written date. The date of issuance of the meeting or the head of the Municipal Environmental Protection Bureau. When a joint document is issued, the date of issuance of the last person issued by the Department is issued.

13. seal. Where a document is signed in a document, it shall be stamped with the seal of the issuing organ, and shall be in conformity with the signature organ.

14. notes. The nature of the document information disclosure, the contacts and contact ways in the requesting document, and other matters that need to be explained.

15. annex. A description, supplement, or reference material of the official document. The attachments should be placed before the edition, with the same format as the text.

(three) Edition

16. copy office. Other organs that need to perform or know the contents of official documents besides the main and sending organs shall use the full name of the organs, the standardized abbreviation or the same type organs.

17. the issuing organ and the date of issuance. The sending and printing organs of official documents and the date of delivery.

18. pages. The order number of official document.

The tenth official document is made of international standard A4.

The eleventh official documents should be printed on both sides, the page number is straight and the left side is bound.

The format of the twelfth official documents is executed in accordance with the official document processing format of the party and government organs (GB/T9704-2012).

The fourth chapter is written rules.

The thirteenth article should be indeed necessary, stressing effectiveness, focusing on pertinence and operability.

The relationship between the fourteenth lines should be determined according to the affiliation and the terms of reference. Generally, it is not allowed to skip a grade. If a special case requires a leapfrog, it should be copied to the authorities at the same time. You must not exceed your powers.

The fifteenth article to the higher authorities should follow the following rules:

(1) in principle, a higher level authority should be sent to the relevant authorities at the same time and the same level authorities as required.

(two) in the name of the Municipal Environmental Protection Bureau, the provincial Environmental Protection Office shall consult or authorize the municipal government if it requests to report to the provincial environmental protection office or report major matters.

(three) the request submitted by the lower level environmental protection department should be submitted to the municipal Party committee, the municipal government or the provincial environmental protection department in the name of the Municipal Environmental Protection Bureau.

(four) asking for instructions should be one thing at a time. It is not allowed to entrainment requests in non requesting documents such as reports.

(five) in addition to matters directly assigned by the leaders of the municipal Party committee or the municipal government or the Provincial Department of environmental protection, the leaders of the municipal Party committee, the municipal government or the provincial environmental protection department shall not submit the official documents to the Municipal Environmental Protection Bureau, nor shall they submit the official documents to the municipal Party committee, the municipal government or the environmental protection office in the name of the Municipal Environmental Protection Bureau.

(six) submit the official documents to the municipal Party committee and the municipal government (Provincial Environmental Protection Department) in the name of the Municipal Environmental Protection Bureau, and send it to the provincial environmental protection department (municipal Party committee and municipal government) if necessary.

The sixteenth article to the lower level organs should follow the following rules:

(1) the main sending and receiving organs shall copy the relevant organs as required. The important articles should be sent to the municipal Party committee, the municipal government and the provincial environmental protection department.

(two) in the form of letters, in the form of negotiations, inquiries and replies, the general people's Government of a district shall not formally write or submit a mandatory requirement. If it is necessary to do so, it should be reported to the municipal government for approval, or forwarded by the general office of the municipal government. It can also be reported directly to the Municipal Environmental Protection Bureau after the consent of the municipal government.

(three) the Municipal Environmental Protection Bureau can write to the lower level environmental protection department within its terms of reference. If a business requires other departments at the same level to solve the problem, it should use the form of letter to write directly.

(four) it involves matters within the terms of reference of various departments, and should be followed by consensus with relevant departments.

(five) the Municipal Environmental Protection Bureau writes to the district level environmental protection departments, and when necessary, the people's Government (CMC) is sent to the Department where the Department is located.

Article seventeenth according to the terms of reference, the Municipal Environmental Protection Bureau can write articles with other departments of the municipality directly under the municipal government.

Article eighteenth except for the office of the Municipal Environmental Protection Bureau, offices and offices must not conduct official documents outside. Due to the need of work, the person in charge is responsible for the approval of the work.

The units directly under the Municipal Environmental Protection Bureau shall not use the head office paper in the name of the Bureau, but shall use the paper with the logo of the unit.

The fifth chapter is the preparation of official documents.

The nineteenth official documents include the drafting, auditing, issuing and other procedures of official documents.

Twentieth drafting of official documents should be done:

(1) conforming to the state laws and regulations and the party's line, principles and policies, and completely and accurately embody the intention of delivering documents, and link up with the relevant official documents.

(two) proceeding from reality, analyzing problems and seeking truth from facts, the policies, measures and methods put forward are practical and feasible.

(three) the content is concise, the theme is prominent, the viewpoint is distinct, the structure is rigorous, the expression is accurate, the written language is refined. The report submitted to the municipal Party committee, the municipal government and the provincial environmental protection department should not exceed 1500 words, and the special circumstances should not exceed 2000 words. If it exceeds the prescribed space, it will be returned to the drafting unit and compressed again.

(four) correct writing and standardized format.

(five) thorough investigation and research, full demonstration and extensive listening.

(six) official documents involve matters within the terms of reference of other departments, and the relevant departments must be sought for consensus.

The twenty-first official documents should be examined by the head of the drafting department and the office of the Municipal Environmental Protection Bureau before they are issued. The key points of the audit are:

(1) whether the reasons for the reasons are adequate or not, and whether they are based on accuracy or not.

(two) whether the content conforms to the laws and regulations of the state and the party's line and guidelines; whether it is a complete and accurate embodiment of the intent of the dispatch; whether it is in line with the relevant official documents; whether the policies, measures and methods proposed are feasible.

(three) it involves matters within the terms of reference of the relevant departments, whether it has been fully negotiated and reached consensus.

(four) whether the language is correct, the format is standardized; whether the names of people, places, time, numbers, paragraphs, and quotations are accurate; whether the usage of characters, numbers, units of measurement and punctuation is standardized.

(five) whether other contents conform to the requirements for drafting official documents.

(six) an important document should be considered by the Bureau of the Environmental Protection Bureau and the Bureau of the director of the Municipal Environmental Protection Bureau.

The twenty-second official documents that are not approved for dispatch should be returned to the drafting units and explain the reasons. If the contents of the documents are in line with the conditions for the issuance, the contents need further study and modification.

The twenty-third official document must be approved and issued by the head of the Municipal Environmental Protection Bureau. Important documents and uplink articles are issued by the principal responsible persons of the Municipal Environmental Protection Bureau. When issuing documents, the issuer shall sign opinions, names and complete dates. The joint dispatch should be signed by all the heads of the joint agencies.

The sixth chapter deals with official documents.

The twenty-fourth official document handling includes receipt processing, dispatch and filing.

The twenty-fifth main procedures for receipt are:

(1) sign in. The documents received shall be counted individually, checked or signed, sealed and marked time for signing.

(two) registration. The information about the title, unit and time limit of official documents should be recorded in detail.

(three) first instance. A preliminary examination shall be conducted on the documents received. The focus of the first trial is whether it should be handled by the Municipal Environmental Protection Bureau, whether it is in line with the rules of writing, whether the type and format are in line with the requirements, whether the matters within the terms of reference of other departments have been negotiated or countersigned, whether or not they meet other requirements for the drafting of documents. The official documents that fail to meet the requirements in the first instance shall be returned to the writing units in time and explain the reasons.

(four) undertake. Knowledge documents should be distributed according to the contents, requirements and work needs of the documents. A batch of official documents shall be put forward for the purpose of issuing opinions, and the persons in charge of the bureau shall be instructed or transferred to the relevant departments for handling. If more than two departments are required to handle the matter, the host department should be clearly defined. The undertaking department shall handle the documents handed in in time, and those who have clearly handled the time limit shall be completed within the prescribed time limit. If there is no time limit, they shall complete the reply within 15 working days from the date of receipt of the official documents. Urgent documents should be haste urgently.

(five) circulated. According to the instructions and work needs of the head of the Bureau, the official documents will be sent to the people to read or receive instructions in a timely manner. When handling official document circulated documents, the whereabouts of official documents should be kept at any time.

(six) prompt. Keep abreast of the progress in handling official documents and urge the Department to finish the work on time. Urgent documents or important documents should be handled by special persons.

(seven) reply. The results of official documents should be answered promptly, and the relevant units should be informed accordingly.

The twenty-sixth main procedures for issuing documents are:

(1) review. The official document signed by the responsible person of the Municipal Environmental Protection Bureau shall be reviewed before the issuance of the document. The examination and approval procedures, contents, types and formats of the documents shall be reviewed.

(two) registration. The official document shall be determined by the Bureau's office after the reexamination of the official documents, and the distribution scope and the number of printed copies shall be determined by the author according to the actual needs.

(three) printing. Document printing must ensure quality and timeliness. Confidential documents should be printed on special machine rooms.

(four) issue. After the official document is printed, the author should distribute the document's character, format and printing quality.

Twenty-seventh confidential documents should be transmitted through the sending and dispatching units and confidential personnel.

Twenty-eighth documents and related materials that need to be archived should be collected and arranged in a timely manner according to the relevant archives laws and regulations and the regulations of the Municipal Environmental Protection Administration on file management. If the documents jointly handled by two or more organs are sponsored by the Municipal Environmental Protection Bureau, the original documents will be filed by the Municipal Environmental Protection Bureau. If the Municipal Environmental Protection Bureau will do so, the City Environmental Protection Bureau will keep relevant copies.

The seventh chapter is document management.

The twenty-ninth Municipal Environmental Protection Bureau official document is managed by the Bureau office.

Thirtieth confidential documents should be classified according to the classified level before they are determined. After determining the secret class, strict management should be made according to the specified classification level. Top secret documents should be managed by special persons.

If the classification of official documents needs to be changed or discharged, it shall be decided by the original organ or department at the higher level.

The scope of the issuance of the thirty-first official documents shall be carried out according to the requirements of the issuing organ, and those that need to be changed shall be approved by the issuing organ.

The declassified procedure should be performed before the publication of classified documents. The time, form and channel of public announcement shall be determined by the issuing organ.

The thirty-second copy and compendium of classified and classified documents should conform to the relevant regulations and must be approved by the head of the Municipal Environmental Protection Bureau. A top secret official document must not be copied or compiled. If there is any need for work, it should be approved by the issuing organ or its superior authorities.

Duplicated and compiled confidential documents are regarded as original management. The duplication should be stamped with the stamp of the Municipal Environmental Protection Bureau. The compendium of the compendium is marked according to the highest secret level incorporated into the official document.

If the thirty-third official documents are revoked, they shall be deemed to be invalid at the beginning; if the official documents are abolished, they shall be deemed to have lapsed from the date of abolishment.

Thirty-fourth classified official documents shall be refunded or destroyed in accordance with the requirements of the issuing organ and the relevant provisions. Destruction of confidential documents must be carried out in strict accordance with the relevant provisions, and the registration procedures shall be carried out by the chief executives of the bureau to destroy the documents and destroy the sites so as to ensure that they are not lost or sold. Individuals should not destroy or remain confidential. Document 。

When the thirty-fifth staff members leave their posts and leave, their offices and units should supervise and urge them to hand over and return the documents that are temporarily stored or borrowed according to relevant regulations.

Thirty-sixth official document information Public work We should follow the principle of being timely, efficient and in accordance with the law, and synchronously determine three attributes in the process of producing official documents, namely, active publicity, public application and non disclosure. Except for state secrets, business secrets, personal privacy, and other government information that is prohibited by laws and regulations, the rest of the official documents should be disclosed in a certain form.

When drafting a document, the drafting department of a document shall, on the basis of the contents of the official document, state its public attribute on the dispatch list. If it is not public, it should also state the reasons for its failure to disclose it. Audited by the office of the office, the document issuer shall be determined.

After the issuance of official documents, the institution of information disclosure shall, in accordance with its public nature, make an active public and open work according to the application. In the case of active disclosure, specialized agencies for information disclosure can be released in full by direct administration websites or other forms.

The eighth chapter Supplementary articles

The thirty-seventh Office of the Municipal Environmental Protection Bureau is responsible for the supervision and inspection of the implementation of these measures, and is responsible for the interpretation of these measures.

The thirty-eighth measures shall come into force on the date of issuance. The provisions of this document before the Council are inconsistent with the present Measures shall be governed by these measures. The municipal Party committee and the municipal government have new regulations.