Four Characteristics Of Taking Stock Of Official Documents

　　 Document Official documents are commonly referred to as documents. It is a document made by the state organ and other social organizations in order to exercise their functions and powers and carry out management in official activities. Its characteristics are as follows:

1 statutory authors and statutory Authoritative 。 The official document must be issued in the name of the authority or in the name of its legal representative. The statutory authority of official documents refers to the binding effect of official documents on the contents of the recipients in statutory time and space.

2 statutory practical implementation effectiveness. Official documents are directly formed in the current official activities targeted at their contents and play a direct command, restriction and communication effectiveness.

3 have a standard form. The form of official document is used to maintain the authority, accuracy and validity of official documents. It is a clear sign that official documents are different from other forms of literature.

4 fulfilling the statutory requirements program 。 This procedural nature is mainly embodied in two aspects, namely, the establishment and the entry into force.

Related links:

1. document processing is an important part of administrative management.

As a basic means of handling official duties, official documents run through all functional activities of the institution and provide effective information support for all fields of public affairs. The formation of official documents is not automatically generated, but will not automatically exert effects. It must rely on a series of activities of human beings, that is, document processing. Therefore, the official document processing makes the official documents needed in the management function to be formed and produce actual effect, becoming a necessary condition for the organ to realize the management function. At the same time, it communicates the vertical and horizontal connections between the organs, and communicates the links between the organs and the masses. The quality of document processing is directly related to the administrative efficiency.

2. document processing is the foundation of national archives undertaking.

Archival undertaking is an integral part of national cultural undertakings, and the important part of archives comes from official documents. Today's file is yesterday's official document. The contents, formats, handwriting materials and processing procedures of official documents are standardized and accurate. Whether archiving documents are complete or complete will directly affect the quality of archives and the development of archival undertaking. Therefore, strengthening the handling of official documents is a necessary condition for promoting the national archives undertaking.